Award

Office Cleaning at Forest Research, Roslin Edinburgh

FORESTRY COMMISSION

This public procurement record has 5 releases in its history.

Award

25 Jul 2023 at 11:16

TenderAmendment

11 May 2023 at 13:23

TenderAmendment

09 May 2023 at 19:40

TenderAmendment

03 May 2023 at 07:41

Tender

02 May 2023 at 15:23

Summary of the contracting process

The Forest Research department of the Forestry Commission in Bristol is seeking a service provider to supply office cleaning services at their Northern Research Station in Roslin, Edinburgh. The contract is for five evenings a week, Monday to Friday, between 4.45pm and 6.45pm. The contract value is £45,000, with the tender deadline set for 19th May 2023. The procurement method is an open procedure below the threshold, and the contract period starts on 16th June 2023 and ends on 13th June 2025.

This tender offers an opportunity for service providers in the accommodation, building, and window cleaning services sector, particularly SMEs, to compete for a long-term contract with the Forestry Commission. Businesses based in the UK or willing to serve the Edinburgh area are well-suited to bid for this opportunity. The Forest Research department is actively engaging with potential suppliers, providing detailed information and contact points for further enquiries.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Office Cleaning at Forest Research, Roslin Edinburgh

Notice Description

There is a requirement for a Service Provider to provide a domestic cleaning service at Forest Research's Northern Research Station in Roslin, Edinburgh. This is required five evenings a week, Monday to Friday, between the hours of 1645 (4.45pm) and 1845 (6.45pm). It is estimated that 6 cleaners will be required but it is for Tenderers to determine the numbers required to carry out the Services. Additional information: Please express your interest in this tender in order to allow us to notify you of any questions we may receive and the answers given. For further enquiries regarding this contract, please contact Lucy Penny at lucy.penny@forestresearch.gov.uk. Tenderer's should note the invitation to attend the NRS site on 10 May, Tenderer's must arrange their attendance at this site visit as soon as possible. To arrange this site visit please email john.m.strachan@forestresearch.gov.uk.

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-da7e01b2-0880-4175-8ae1-bfb653c0065f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/370b6856-d55a-4827-b1b9-664641911d03
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90911000 - Accommodation, building and window cleaning services

Notice Value(s)

Tender Value
£45,000 Under £100K
Lots Value
Not specified
Awards Value
£104,729 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
25 Jul 20232 years ago
Submission Deadline
19 May 2023Expired
Future Notice Date
Not specified
Award Date
25 Jun 20232 years ago
Contract Period
25 Jun 2023 - 25 Jun 2025 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
FORESTRY COMMISSION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS16 1EJ
Post Town
Bristol
Country
England

Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified

Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Supplier Information

Number of Suppliers
1
Supplier Name

TOTAL SUPPORT SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-da7e01b2-0880-4175-8ae1-bfb653c0065f-2023-07-25T12:16:37+01:00",
    "date": "2023-07-25T12:16:37+01:00",
    "ocid": "ocds-b5fd17-da7e01b2-0880-4175-8ae1-bfb653c0065f",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "CR2022/23/091",
        "title": "Office Cleaning at Forest Research, Roslin Edinburgh",
        "description": "There is a requirement for a Service Provider to provide a domestic cleaning service at Forest Research's Northern Research Station in Roslin, Edinburgh. This is required five evenings a week, Monday to Friday, between the hours of 1645 (4.45pm) and 1845 (6.45pm). It is estimated that 6 cleaners will be required but it is for Tenderers to determine the numbers required to carry out the Services. Additional information: Please express your interest in this tender in order to allow us to notify you of any questions we may receive and the answers given. For further enquiries regarding this contract, please contact Lucy Penny at lucy.penny@forestresearch.gov.uk. Tenderer's should note the invitation to attend the NRS site on 10 May, Tenderer's must arrange their attendance at this site visit as soon as possible. To arrange this site visit please email john.m.strachan@forestresearch.gov.uk.",
        "datePublished": "2023-05-02T16:23:01+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90911000",
            "description": "Accommodation, building and window cleaning services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "EH25 9SY"
                    },
                    {
                        "postalCode": "EH25 9SY"
                    },
                    {
                        "postalCode": "EH25 9SY"
                    },
                    {
                        "postalCode": "EH25 9SY"
                    },
                    {
                        "postalCode": "EH25 9SY"
                    }
                ]
            }
        ],
        "value": {
            "amount": 45000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2023-05-19T09:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2023-06-16T00:00:00+01:00",
            "endDate": "2025-06-13T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/47b88fd4-641f-46b6-91a7-edd298d4f530",
                "datePublished": "2023-05-02T16:23:01+01:00",
                "format": "text/html",
                "language": "en",
                "dateModified": "2023-05-11T14:23:14+01:00"
            },
            {
                "id": "2",
                "documentType": "biddingDocuments",
                "description": "This document is the Invitation to Tender and provides all the background information, a description of what is required, and an overview and instructions for the completion and submission of the tender document.",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/4ef9cc21-7d83-41d5-8134-0b8bbe30b9e6",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "3",
                "documentType": "biddingDocuments",
                "description": "This is the Tender Submission Document, and this should be completed in full and returned in advance of the deadline.",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/236a5d93-e1a8-44b1-94f1-8b231996c115",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "4",
                "documentType": "contractDraft",
                "description": "This is the draft contract and Terms and Conditions.",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/e6d9b79f-ed19-41d6-b6f5-bb194ba0fdcc",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "5",
                "documentType": "clarifications",
                "description": "TUPE information from the incumbent supplier.",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/19c4e1d5-4c04-459c-84fe-c39cc9f35b39",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/gph66JB4",
            "name": "FORESTRY COMMISSION",
            "identifier": {
                "legalName": "FORESTRY COMMISSION",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/gph66JB4"
            },
            "address": {
                "streetAddress": "620 Bristol Business Park,Coldharbour Lane",
                "locality": "BRISTOL",
                "postalCode": "BS161EJ",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Lucy Penny",
                "email": "lucy.penny@forestresearch.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-02821660",
            "name": "TOTAL SUPPORT SERVICES LIMITED",
            "identifier": {
                "legalName": "TOTAL SUPPORT SERVICES LIMITED",
                "scheme": "GB-COH",
                "id": "02821660"
            },
            "address": {
                "streetAddress": "Unit 20 57a Croydon Road Io Centre CROYDON SURREY CR0 4WQ GB"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/gph66JB4",
        "name": "FORESTRY COMMISSION"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-da7e01b2-0880-4175-8ae1-bfb653c0065f-1",
            "status": "active",
            "date": "2023-06-26T00:00:00+01:00",
            "datePublished": "2023-07-25T12:16:37+01:00",
            "value": {
                "amount": 104729.16,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-02821660",
                    "name": "TOTAL SUPPORT SERVICES LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2023-06-26T00:00:00+01:00",
                "endDate": "2025-06-25T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/370b6856-d55a-4827-b1b9-664641911d03",
                    "datePublished": "2023-07-25T12:16:37+01:00",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "biddingDocuments",
                    "description": "This document is the Invitation to Tender and provides all the background information, a description of what is required, and an overview and instructions for the completion and submission of the tender document.",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/4ef9cc21-7d83-41d5-8134-0b8bbe30b9e6",
                    "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
                },
                {
                    "id": "3",
                    "documentType": "biddingDocuments",
                    "description": "This is the Tender Submission Document, and this should be completed in full and returned in advance of the deadline.",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/236a5d93-e1a8-44b1-94f1-8b231996c115",
                    "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
                },
                {
                    "id": "4",
                    "documentType": "contractDraft",
                    "description": "This is the draft contract and Terms and Conditions.",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/e6d9b79f-ed19-41d6-b6f5-bb194ba0fdcc",
                    "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
                },
                {
                    "id": "5",
                    "documentType": "clarifications",
                    "description": "TUPE information from the incumbent supplier.",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/19c4e1d5-4c04-459c-84fe-c39cc9f35b39",
                    "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
                },
                {
                    "id": "6",
                    "documentType": "contractSigned",
                    "description": "Completed contract document",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/SupplierAttachment/471fa60c-8e84-454c-85fe-d5c7d81bd5c7",
                    "format": "application/pdf"
                }
            ]
        }
    ]
}