Planning

Essex County Council Estate Management- Market Engagement RFI

ESSEX COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Planning

29 Jan 2025 at 10:28

Planned Procurement Notice
Planning

29 Jan 2025 at 10:25

Planned Procurement Notice
Summary of the contracting process

Essex County Council is initiating a public procurement process for its Estate Management services. The current Estate Management Contract is set to conclude on 30th September 2026, and the Council is in the planning stage for future service provision. They are keen to engage with the industry through a Request for Information (RFI) to gather insights and innovative ideas for the evolution of their Estate Management services post-September 2026. The procurement process is classified under the industry category of Real Estate Services, is located in England, and key deadlines include the submission of responses by 17th February 2025. The budget period for this procurement spans from 1st April 2026 to 31st March 2027, with the future notice date set for 15th August 2025.

This tender presents a significant opportunity for businesses specialising in Estate Management to engage with Essex County Council, a major entity in the region. Ideal candidates for this opportunity would be those capable of delivering a comprehensive range of estate management services, including core functions, call-off services, and property projects. Businesses with experience managing large and diverse property portfolios, such as those owned by Essex County Council, will find this particularly advantageous. Engaging in this RFI could position companies for future contracts and provide an opportunity to influence the Council's requirements and procurement strategy moving forward. Interested parties should ensure they access further details and submit their responses via the Essex Provider Hub or ProContract Dashboard by the specified deadline.

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Notice Information

Notice Title

Essex County Council Estate Management- Market Engagement RFI

Notice Description

Introduction: Essex County Council's (the Council) current Estate Management Contract ends on the 30th of September 2026. The Council has started on our journey of discovery, regarding how the Estate Management provision could evolve and innovate beyond this date and would like to engage with the Estate Management industry as part of this approach. Market Engagement: The Council is keen to engage with providers of Estate Management services through the form of an RFI. The RFI contains a range of themes which the Council is keen to hear from the market on to best shape our future Estate Management Provision. The Council's current scope includes both Core and Call off services as well as Property Projects. The majority of the Essex County Council estate is freehold, and the core scope covers areas including lease events, leasehold transactions, rent reviews, estate finance accounting, rent arrears, inspections, plans and licenses. The call off scope is wide ranging including acquisitions, disposals, rent reviews, valuations, rates appeals and dilapidations although the above is not exhaustive list of the core and call off services required by ECC. Within the Property Projects section, the Council seeks strategic advice on areas such as compulsory purchase orders and Part 1 Claims, planning applications and projects, property review and appraisal and development consultancy advice. For this RFI, we are keen hear from providers who can provide a large range of Estate Management services, covering the Council's core, call off and property projects scope and who have experience delivering these services on contracts similar to the size and breadth of Essex County Council's across a diverse range of property types and tenures. If you are interested in participating, please visit the Essex Provider Hub, where the RFI can be found on the Live Surveys and Resources page https://www.essexproviderhub.org/facilities-management-and-property-re-procurement/live-surveys-and-most-recent-resources/ as well as on Pro Contract Project Dashboard DN760459. Further details of how to respond can be found within the RFI, but please ensure you have submitted your response through the message function on ProContract Dashboard DN760459 by 17th February 2025. Following this initial RFI, the Council may choose to explore further some of the themes covered running specific engagements on these areas over the coming months. To be notified of our upcoming events please visit the Essex Provider Hub and complete the form on the Introduction tab https://www.essexproviderhub.org/facilities-management-and-property-re-procurement/introduction/. The Council uses the Provider Hub to release updates of our latest events and all resources relating to the project. Please also ensure you are signed up on our project dashboard Project DN760459 on Pro Contract, the Councils eSourcing portal. Additional information: Respondents are advised that the purpose of this notice is to engage in dialogue with the market and ascertain interest / options available. The scope of service, date of publication or potential contract value should not be taken as a final "version" of requirement. This PIN does not constitute a call for competition to procure any works or services and is not published to reduce time limited for the receipt of tenders. This is NOT a live tender opportunity. Interested parties will not be prejudiced by any response or (lack) to this PIN. Nor shall a response to this PIN guarantee an invitation to participate in this market consultation exercise or any future procurement process that Essex County Council may conduct. Essex County Council is not liable for any costs, fees or expenses incurred by any party responding to this PIN or any party who may participate in the market consultation exercise. Essex County Council uses Proactis ProContract as its eSourcing portal. Suppliers will only be able to access further information and messaging functionality with the Council via a registered account. Registration is free of charge and gives bidders access to opportunities from several other Local Authority and Public Sector organisations. To register, visit https://procontract.due-north.com/Register The Proactis supplier helpdesk (https://www.proactis.com/uk/support-login/support/) can help with registration queries. Please direct any technical queries to the helpdesk in the first instance. Please direct all queries via the ProContract messaging functionality linked with the advertised opportunity. Anyone contacting the Council via email will be directed to the portal for communications.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-db30436d-d19a-413a-8d6d-fb0ba01bd971
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/61ca7d76-27ee-45a9-8691-0d8dccb1ba5f
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70000000 - Real estate services

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jan 20251 years ago
Submission Deadline
Not specified
Future Notice Date
15 Aug 2025Expired
Award Date
Not specified
Contract Period
29 Jan 2025 - 31 Dec 2025 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ESSEX COUNTY COUNCIL
Contact Name
Callum Brooks
Contact Email
callum.brooks@essex.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
CHELMSFORD
Postcode
CM1 1QH
Post Town
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH36 Heart of Essex
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Chelmsford
Electoral Ward
Moulsham and Central
Westminster Constituency
Chelmsford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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