Award

Provision of Lift Servicing & Maintenance

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 1 release in its history.

Award

27 Jun 2019 at 10:53

Award Notice
Summary of the contracting process

The procurement process for the contract titled "Provision of Lift Servicing & Maintenance" has been initiated by the University of Southampton, located in Southampton, England. This tender falls under the services industry category, specifically focusing on lift-maintenance services (CPV code: 50750000). The procurement method employed is an open procedure above threshold, and it has reached the award stage, with the contract value set at £1,190,000. The contract period commenced on 1st May 2019 and will extend until 30th April 2024, while the tender period concluded on 25th January 2019.

This tender presents a significant opportunity for small and medium-sized enterprises (SMEs) specialising in lift maintenance and servicing to collaborate with a reputable educational institution. Businesses with expertise in comprehensive lift servicing, rapid response times, and adherence to health and safety regulations will be particularly well-suited to compete for this contract. The rigorous demands of the contract, including detailed reporting and the maintenance of the University’s Computer Aided Facilities Management system, further highlight the need for skilled providers capable of meeting strict deadlines and compliance requirements.

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Notice Information

Notice Title

Provision of Lift Servicing & Maintenance

Notice Description

The maintenance of approximately 110 lift installations at the University of Southampton is in scope for this agreement. The Contractor shall provide a maximum degree of service cover for the lift installations, based on full schedules of work which are designed to act in addition to the Contractors' set of procedures for having the best level of preventative service care. The Contract requires full annual Servicing & Maintenance, breakdown cover 24 hours a day, including all public holidays and the replacement and repair of components. Calls will always be logged by the University's help desk or an authorised representative. Approximately 250 callouts were attended between 01 August 2017 and 31 July 2018. The Contractor shall note that some Safety Assessment Federation (SAFed) supplementary inspections may need to be carried out and will need to be priced for separately as detailed within the tender documents. The Contractor will be expected to keep up to date the University's Computer Aided Facilities Management (CAFM) system Planon with regards to closing out all planned and reactive work such as maintenance, repairs and call outs. Strict deadlines will need to be met by the Contractor to ensure the Planon system is kept up to date. The Contractor will also be expected to provide detailed reports covering but not limited to; service dates achieved, call out statistics on causes of breakdowns, repairs carried out, SAFed inspections completed and updates on Lifting Operations and Lifting Equipment Regulations (LOLER) report status. All lifts irrespective of type or location, are to be covered by the same service procedures. Contractors are advised that the premises covered by this document are multi-tenanted and there may be strict security procedures in operation to gain access to the buildings in general and lift wells/machine rooms. All company representatives irrespective of title will be required to carry personal identification, and during their stay in the premises, all personnel must make themselves fully acquainted with safety procedures and University policies and procedures including Control of Contractors Health & Safety (CC3) as may apply. The whole of the works covered by the contract will be subject to quality audits at unannounced intervals. Formal minuted meetings will take place between the Contractor, the University and the University's appointed Lift Consultant, agenda items will include but are not limited to; contract performance, any issues raised including Health & Safety. It is the responsibility of the Contractor to ensure that they respond to and close down any actions raised for their attention by the deadlines set in the issued minutes . The Contractor shall also note the Universities Control of Contractors Policy which is detailed within this document which shall be fully complied with. the Contractor shall not exclude any further items.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-dbe34b85-d521-482c-8df7-f07fa9bdc92d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4dc522bb-974d-4010-ac99-233fd55dc293
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50750000 - Lift-maintenance services

Notice Value(s)

Tender Value
£1,190,000 £1M-£10M
Lots Value
Not specified
Awards Value
£1,190,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jun 20196 years ago
Submission Deadline
25 Jan 2019Expired
Future Notice Date
Not specified
Award Date
20 Mar 20196 years ago
Contract Period
30 Apr 2019 - 30 Apr 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
TLJ South East (England)
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Supplier Information

Number of Suppliers
1
Supplier Name

TEMPLE LIFTS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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