Award

CP1653-18 Audio Visual Equipment, Maintenance and Services for the Committee Suite

DEVON COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

18 Jul 2019 at 13:41

Award Notice
Tender

20 Mar 2019 at 13:47

Tender Notice
Summary of the contracting process

Devon County Council is seeking qualified audio-visual specialists for a significant procurement titled "CP1653-18 Audio Visual Equipment, Maintenance and Services for the Committee Suite," aimed at upgrading or installing new audio-visual systems within their committee suite located in Exeter, South West England. The procurement process is currently at the award stage, with the tender having been published on 20th March 2019, and concluded on 23rd April 2019. The total contract value is £400,000, set to commence on 25th July 2019 and continue until 30th May 2021. The procurement method adopted is an open procedure, creating a transparent avenue for submissions from interested suppliers.

This tender presents substantial growth opportunities for businesses in the audio-visual sector, particularly for those specialising in repair, maintenance, and installation services. Suppliers capable of providing innovative and reliable audio-visual solutions, especially those who can integrate new technologies with existing systems while considering the operational constraints of a listed building, will find themselves well-positioned to compete. Businesses that can demonstrate experience in similar projects and a commitment to quality service delivery are likely to stand out during the selection process.

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Notice Information

Notice Title

CP1653-18 Audio Visual Equipment, Maintenance and Services for the Committee Suite

Notice Description

This tender is inviting qualified audio-visual specialists to respond to the requirements of Devon County Council for upgrading existing or installing new audio-visual systems within the committee suite with a continued support and maintenance service. This is also to work where necessary with partners or 3rd party suppliers to secure that all new solutions are integrated with our existing infrastructure services. DCC is therefore looking to award a contract to a single supplier to provide a managed service for all the elements to the Committee Suite portfolio. The supplier will be responsible for supplying and installing the equipment needed to provide the requirements and functionalities including all necessary cabling, switches, mounts, recording equipment and software to the manufacturers' instructions, with minimum disruption and within timescales required around committee meeting dates. The maintenance and introduction of new solutions must be balanced with both the needs of the Council and the constrains of operations within these rooms as the Committee Suite is a listed building and any alterations may require special permission and for this reason, removal and installation works need to be sympathetic to the listed status and with care and respect for the materials which make up the fabric of the building. The Committee Suite meets the democratic needs of the Council and consist of 4 Committee Rooms, a Council Chamber an ante room and a Chair's room as well as 2 Political offices. Also, key to the strategy is that all the technology is easy to operate and access by different devices be reliable and allowing for majority of the rooms to be easily reconfigurable or opened out to make larger spaces to accommodate bigger audiences to meet the needs of the next meeting/presentation. Initially the audio-visual equipment upgrade is limited to the Daw Room which is the most versatile and utilised spaced and is very much seen as the window into the Council. Therefore, any new solutions will need to match the need of the current technology on the market and be future proofed. The main issues with this key room are the mix of aging systems and equipment with no clear departmental ownership and a limited in-depth knowledge of audio-visual equipment. This results in only minimal maintenance being possible. This is particularly difficult as the room is used for member meetings which have public attendance and failure of equipment is damaging to the council's reputation and professional image due to the poor performance of the equipment. There is a bidders site inspection visit day on Friday 29th March 2019 by appointment only. If an appointment is not booked a tenderer will not have the opportunity to inspect the premises or equipment. Additional information: For expressing an interest in this business opportunity and receiving the tender information please visit the Supplying the South West Procurement Portal (https://www.supplyingthesouthwest.org.uk/)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-dbf06d8d-64a5-40dd-9eb3-4318d67da295
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/db1ca499-e1e1-4da9-b88c-c4246eafc4ba
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services

CPV Codes

32321200 - Audio-visual equipment

50340000 - Repair and maintenance services of audio-visual and optical equipment

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
£400,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
18 Jul 20196 years ago
Submission Deadline
23 Apr 2019Expired
Future Notice Date
Not specified
Award Date
17 Jun 20196 years ago
Contract Period
18 Jun 2019 - 18 Jun 2022 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEVON COUNTY COUNCIL
Contact Name
Andrea Greenhough
Contact Email
andrea.greenhough@devon.gov.uk
Contact Phone
+44 1392383000

Buyer Location

Locality
EXETER
Postcode
EX2 4QD
Post Town
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK South West (England)
Local Authority
Exeter
Electoral Ward
Newtown and St Leonard's
Westminster Constituency
Exeter

Supplier Information

Number of Suppliers
1
Supplier Name

GV MULTI MEDIA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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