Award

Laundry and Linen Service

UNIVERSITY OF LANCASTER

This public procurement record has 2 releases in its history.

Award

17 Jan 2025 at 12:55

Award Notice
Tender

04 Nov 2024 at 12:41

Tender Notice
Summary of the contracting process

Lancaster University, located at Bailrigg, Lancaster, LA1 4YW, has completed the procurement process for a Laundry and Linen Service contract. The process, identified as SP/24/1392, was conducted using an open procedure and focused on the laundering of hired linen for guest rooms and conference facilities, chef's whites, table linen, and university-owned laboratory coats. Key dates in this process included the publication of the invitation to tender on 4th November 2024, the deadline for tender submissions on 2nd December 2024, and the award date on 3rd January 2025. The contract, valued at £261,000, will commence on 1st May 2025 and end on 30th April 2028.

This tender presents significant opportunities for businesses in the laundry and dry-cleaning services industry, particularly those specialising in bed linen, table linen, and professional uniforms. The contract's emphasis on high standards and regular service could be a substantial partnership for SMEs (small and medium-sized enterprises) looking to establish or expand their market presence within the educational sector. Companies offering competitive rates, reliable service, and innovative solutions for laundry management are well-suited to meet the needs of Lancaster University. This procurement was managed through the University’s user-friendly electronic tendering portal, ensuring an accessible and transparent bidding process.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Laundry and Linen Service

Notice Description

The University, Lancaster University, Bailrigg, LA1 4YW, is inviting tenders on the terms set out in this Invitation to Tender (ITT) for laundering of hired linen for Guest rooms and Conference facilities; for the laundering of hired Chef's Whites and table linen; and for laundering university owned laboratory coats. Lancaster University is seeking to establish an agreement for the supply of Laundry and Linen services to the University. This ITT has been made available to potential tenderers through the University's electronic tendering (e-tendering) portal: In-Tend https://in-tendhost.co.uk/lancaster/aspx/Home Tenderers must submit their responses to the ITT through this same portal. All aspects (documents/attachments/responses) of the tender return can and must be submitted via the e-tendering portal. Please do not also post the University a hardcopy of your tender return unless specifically instructed to do so. Use of the portal does not require the purchase of high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the portal and advice/training is free of charge. Advice is available on system use only, and not for basic IT skills or software set up. In-Tend Support: Phone: 0845 557 8079 E-mail: support@in-tend.com Web : https://in-tendhost.co.uk/lancaster/aspx/Help

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-dc58cab9-54dd-4c43-86c6-ecd278462da3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/890c9c1d-bd31-4f0e-9683-14ba20cf3b58
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

98 - Other community, social and personal services

CPV Codes

39512000 - Bed linen

39513000 - Table linen

98310000 - Washing and dry-cleaning services

Notice Value(s)

Tender Value
£261,000 £100K-£500K
Lots Value
Not specified
Awards Value
£261,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jan 20251 years ago
Submission Deadline
2 Dec 2024Expired
Future Notice Date
Not specified
Award Date
3 Jan 20251 years ago
Contract Period
30 Apr 2025 - 30 Apr 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF LANCASTER
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LANCASTER
Postcode
LA1 4YW
Post Town
Lancaster
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD44 Lancaster and Wyre
Delivery Location
Not specified
Local Authority
Lancaster
Electoral Ward
University
Westminster Constituency
Lancaster and Wyre

Supplier Information

Number of Suppliers
1
Supplier Name

ELIS

Further Information

Notice Documents

  • https://www.contractsfinder.service.gov.uk/Notice/890c9c1d-bd31-4f0e-9683-14ba20cf3b58
    17th January 2025 - Awarded contract notice on Contracts Finder
  • https://www.contractsfinder.service.gov.uk/Notice/165101ba-069b-4d3d-98b5-bcd92c716e01
    4th November 2024 - Opportunity notice on Contracts Finder
  • https://in-tendhost.co.uk/lancaster/aspx/Home
    This ITT has been made available to potential tenderers through the University's electronic tendering (e-tendering) portal: In-Tend Tenderers must submit their responses to the ITT through this same portal. All aspects (documents/attachments/responses) of the tender return can and must be submitted via the e-tendering portal. Please do not also post the University a hardcopy of your tender return unless specifically instructed to do so. Use of the portal does not require the purchase of high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the portal and advice/training is free of charge. Advice is available on system use only, and not for basic IT skills or software set up. In-Tend Support: Phone: 0845 557 8079 E-mail: support@in-tend.com Web : https://in-tendhost.co.uk/lancaster/aspx/Help

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-dc58cab9-54dd-4c43-86c6-ecd278462da3-2025-01-17T12:55:53Z",
    "date": "2025-01-17T12:55:53Z",
    "ocid": "ocds-b5fd17-dc58cab9-54dd-4c43-86c6-ecd278462da3",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "SP/24/1392",
        "title": "Laundry and Linen Service",
        "description": "The University, Lancaster University, Bailrigg, LA1 4YW, is inviting tenders on the terms set out in this Invitation to Tender (ITT) for laundering of hired linen for Guest rooms and Conference facilities; for the laundering of hired Chef's Whites and table linen; and for laundering university owned laboratory coats. Lancaster University is seeking to establish an agreement for the supply of Laundry and Linen services to the University. This ITT has been made available to potential tenderers through the University's electronic tendering (e-tendering) portal: In-Tend https://in-tendhost.co.uk/lancaster/aspx/Home Tenderers must submit their responses to the ITT through this same portal. All aspects (documents/attachments/responses) of the tender return can and must be submitted via the e-tendering portal. Please do not also post the University a hardcopy of your tender return unless specifically instructed to do so. Use of the portal does not require the purchase of high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the portal and advice/training is free of charge. Advice is available on system use only, and not for basic IT skills or software set up. In-Tend Support: Phone: 0845 557 8079 E-mail: support@in-tend.com Web : https://in-tendhost.co.uk/lancaster/aspx/Help",
        "datePublished": "2024-11-04T12:41:52Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "39512000",
            "description": "Bed linen"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "39513000",
                "description": "Table linen"
            },
            {
                "scheme": "CPV",
                "id": "98310000",
                "description": "Washing and dry-cleaning services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "LA1 4YW"
                    },
                    {
                        "postalCode": "LA1 4YW"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 1,
            "currency": "GBP"
        },
        "value": {
            "amount": 261000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2024-12-02T10:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2025-05-01T00:00:00+01:00",
            "endDate": "2028-04-30T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "goods",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/165101ba-069b-4d3d-98b5-bcd92c716e01",
                "datePublished": "2024-11-04T12:41:52Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "This ITT has been made available to potential tenderers through the University's electronic tendering (e-tendering) portal: In-Tend Tenderers must submit their responses to the ITT through this same portal. All aspects (documents/attachments/responses) of the tender return can and must be submitted via the e-tendering portal. Please do not also post the University a hardcopy of your tender return unless specifically instructed to do so. Use of the portal does not require the purchase of high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the portal and advice/training is free of charge. Advice is available on system use only, and not for basic IT skills or software set up. In-Tend Support: Phone: 0845 557 8079 E-mail: support@in-tend.com Web : https://in-tendhost.co.uk/lancaster/aspx/Help",
                "url": "https://in-tendhost.co.uk/lancaster/aspx/Home"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/e4nv5Jkk",
            "name": "UNIVERSITY OF LANCASTER",
            "identifier": {
                "legalName": "UNIVERSITY OF LANCASTER",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/e4nv5Jkk"
            },
            "address": {
                "streetAddress": "Lancaster University, Procurement, B Floor, University House",
                "locality": "Lancaster",
                "postalCode": "LA1 4YW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Ben Askew",
                "email": "b.askew@lancaster.ac.uk",
                "telephone": "01524592086"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-228604",
            "name": "Elis UK Ltd",
            "identifier": {
                "legalName": "Elis UK Ltd",
                "scheme": "GB-COH",
                "id": "228604"
            },
            "address": {
                "streetAddress": "First Floor Chineham Gate Crockford Lane Chineham Basingstoke RG24 8NA"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/e4nv5Jkk",
        "name": "UNIVERSITY OF LANCASTER"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-dc58cab9-54dd-4c43-86c6-ecd278462da3-1",
            "status": "active",
            "date": "2025-01-03T00:00:00Z",
            "datePublished": "2025-01-17T12:55:53Z",
            "value": {
                "amount": 261000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-228604",
                    "name": "Elis UK Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-05-01T00:00:00+01:00",
                "endDate": "2028-04-30T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/890c9c1d-bd31-4f0e-9683-14ba20cf3b58",
                    "datePublished": "2025-01-17T12:55:53Z",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "tenderNotice",
                    "description": "This ITT has been made available to potential tenderers through the University's electronic tendering (e-tendering) portal: In-Tend Tenderers must submit their responses to the ITT through this same portal. All aspects (documents/attachments/responses) of the tender return can and must be submitted via the e-tendering portal. Please do not also post the University a hardcopy of your tender return unless specifically instructed to do so. Use of the portal does not require the purchase of high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the portal and advice/training is free of charge. Advice is available on system use only, and not for basic IT skills or software set up. In-Tend Support: Phone: 0845 557 8079 E-mail: support@in-tend.com Web : https://in-tendhost.co.uk/lancaster/aspx/Help",
                    "url": "https://in-tendhost.co.uk/lancaster/aspx/Home"
                }
            ]
        }
    ]
}