Tender

Financial System

CHORLEY COUNCIL

This public procurement record has 1 release in its history.

Tender

07 Oct 2024 at 16:19

Tender Notice
Summary of the contracting process

Chorley Council is currently in the tender stage of procuring a new financial system that will be implemented across both Chorley Council and South Ribble Council, as well as related legal entities. This procurement falls under the Financial and Insurance Services category, with an overall contract value estimated at £1,620,000. The scope of the project includes a suite of functionalities such as General Ledger, Accounts Payable, Intelligent Invoice Scanning, and more, all aimed at enhancing processes and user experience. Businesses interested must submit their tenders by 12:00 PM on 6th November 2024. The contract is set to commence on 1st February 2025 and will run until 31st January 2034. The procurement process is open, meaning it is available for any qualified firms to compete.

This tender presents substantial opportunities for businesses specialising in financial software and related services. Companies with expertise in integrated financial systems, digital tax solutions, and cloud-based services will find this tender particularly aligned with their capabilities. The emphasis on improved end-user experience, workflow efficiency, and robust reporting capabilities suggests that firms with advanced and user-friendly software solutions will be highly competitive. Furthermore, while the tender is open to all, the substantial contract value and the extended project duration provide a lucrative opportunity for growth, especially for businesses prepared to deliver comprehensive and sophisticated financial management solutions.

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Notice Information

Notice Title

Financial System

Notice Description

Chorley Council is inviting tenders for a new financial system to encompass itself, South Ribble Council and relevant legal entities. The system will encompass an integrated debtor, purchase card, general ledger and procurement service to deliver financial information and reporting fit for purpose. A detailed list of functionality requirements is included within the tender documents, but the emphasis is on improved processes and end user experience as well as an ability to work in system as well as exporting into spreadsheet software. Within the scope of the project is: * General Ledger * Accounts Payable (Creditors) * Intelligent Invoice Scanning (OCR) * Accounts Receivable (Debtors) * Debt Recovery * Procurement (Procure to Pay) * Reporting * Making Tax Digital * Purchase Cards Monitoring System * GDPR / Archiving * Integration with all feeder systems (e.g. customer payments and payroll) * Finance Server Transfer to Cloud (Procedure for retaining and archiving existing data) * Access to Cloud based system via Citrix Enhanced functionality required; * Enhanced end-user experience (dashboard / simpler system interface) * Simplified approval/workflow processes and access/authorisation segregation configuration * Enhanced reporting capability for Finance and non-Finance users * Balance sheet reconciliation module Additional information: Please use the provided link to register your interest and view the tender documents for this opportunity on The Chest, which is the e-tendering portal the Councils use for all tender opportunities.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-dc7c7294-1fdf-411d-9f86-eee6a1867993
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/760576ec-7b08-49cf-b606-7844ad0646f3
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

CPV Codes

66000000 - Financial and insurance services

Notice Value(s)

Tender Value
£1,620,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Oct 20241 years ago
Submission Deadline
6 Nov 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2025 - 31 Jan 2034 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CHORLEY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHORLEY
Postcode
PR7 1AL
Post Town
Preston
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD47 Chorley and West Lancashire
Delivery Location
Not specified
Local Authority
Chorley
Electoral Ward
Chorley North West
Westminster Constituency
Chorley

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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