Tender

Folder Inserter - Enveloper - Supply & Maintenance

PORTSMOUTH CITY COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

19 Nov 2018 at 12:36

Tender Notice
Tender

19 Nov 2018 at 11:03

Tender Notice
Summary of the contracting process

Portsmouth City Council is seeking quotes for the procurement of two Folder Inserter mailroom machines including hardware maintenance. This contract falls under the category of office and computing machinery and covers a five-year term starting from 1 February 2019, with the possibility for annual extensions. The tender is currently in the active stage, with the deadline for submissions set for 3 December 2018. Interested bidders should note that the award will be based on cost and compliance with specific pass/fail criteria, including functional capabilities and space requirements.

This opportunity presents significant potential for businesses that specialise in the supply and maintenance of office equipment, particularly those equipped to meet the technical specifications outlined in the tender. Small and medium-sized enterprises (SMEs) are encouraged to participate, as the procurement is open and designed to foster competitive bidding processes. Suppliers able to provide quick turnaround and installation capabilities, as well as ongoing hardware maintenance, will be particularly well-positioned to compete effectively for this contract.

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Notice Information

Notice Title

Folder Inserter - Enveloper - Supply & Maintenance

Notice Description

You are invited to submit a quote for the provision of 2 Folder inserter mailroom machines with associated hardware maintenance. The duration of the contract will be 5 years, with the option to extend in yearly increments. The award criteria will consist of cost and the following pass/fail requirements; * Each enveloper should come fully installed and capable of utilising BCR, OMR and OCR technology. * Each enveloper must be capable of enveloping a minimum of 60,000 envelopes per month, per annum. * Each enveloper (and it's furniture if applicable) cannot exceed the space available in the print room, which for each enveloper is 260cm in length and 120cm in width * If the enveloper requires specialist furniture it should be included in the return/in the price. * Each enveloper will have a minimum of 24 programmable programs available. * Each enveloper will be capable of enveloping a minimum of 4000 items per hour. * Each enveloper will be capable of folding and inserting at least 8 (eight) A4 pages into an envelope. * Each enveloper should have a minimum of 1 high capacity feeder with a capacity of no less than 725 sheets. * Each enveloper should have a minimum of 5 insert stations/feeders. (This number can include the high capacity feeder/s) in the point above. * Hardware maintenance should be Next Working Day (9am-5pm) fix. The supplier should guarantee delivery, training and installation date by the end of January 2019. Although the Authority will not be purchasing any closed loop software at this time, it is essential that the folder inserter quotes are fully compliant in the future for when the Authority does proceed in this direction. Please ensure the quote is valid for 30 days, and is a quote exclusive of VAT. The relevant documentation, including terms and conditions are attached. The closing date for submission of your quote is shown above entitled 'Date documents can be requested until' If you have any questions regarding the quote, please use the Correspondence function on Intend. Additional information: Portsmouth City Council is currently in the process of seeking quotations for the following project - Folder Inserters - Envelopers. The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend, https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current Once on the page you can either scroll down or use the search function to find the relevant project. Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-dd0093ad-034b-45ef-bce1-d23d4bacc94c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e3926722-9038-4512-961a-6e6f6b117bfc
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Nov 20187 years ago
Submission Deadline
3 Dec 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2019 - 31 Jan 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAMPSHIRE
Postcode
PO1 2BJ
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
Not specified
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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