Award

Broseley Town Council's Christmas Lights Installation 2024

BROSELEY TOWN COUNCIL

This public procurement record has 2 releases in its history.

Award

08 Apr 2025 at 11:58

Award Notice
Tender

21 May 2024 at 09:34

Tender Notice
Summary of the contracting process

Broseley Town Council has awarded a contract for the installation, maintenance, dismantling, and testing of the Christmas Lights for 2024. The procurement process is classified under the industry category of Christmas tree lights (CPV code 31522000) and includes additional classifications such as exterior lights (CPV code 31527200) and electrical equipment and apparatus (CPV code 31600000). The contract, awarded to NOW Electrical UK, will span from 4 November 2024 to 12 January 2025, with key activities including installation by 30 November 2024 and dismantling by 12 January 2025. The tender, published on 21 May 2024, stipulated a competitive quotation procurement method with a tender period ending on 21 June 2024.

This tender presents significant opportunities for businesses specialising in electrical installations and festive decorations. Companies with a strong track record in similar projects, adherence to health and safety regulations, and the use of local resources and skills are well-suited to compete. The focus on using local resources can add value to the community, potentially enhancing local partnerships. Firms looking to expand their portfolio in public works with a seasonal twist will find this contract beneficial for growth and building their reputation in municipal projects.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Broseley Town Council's Christmas Lights Installation 2024

Notice Description

Details to assist with the tender: Broseley Town Council undertakes the Christmas Lights illuminations within Broseley annually with the aim of enhancing the Town at Christmas time to make it a nicer environment for residents. This tender is for the installation, maintenance, dismantling, and testing of the Christmas Lights. EVALUATION AND AWARDING OF CONTRACT The contract will be awarded to the company that complies with all written requirements, has satisfactory references and offers the best value for money. This contract will be evaluated on the following basis: * Demonstrated ability to deliver similar projects to a high quality 25% * Price fit within the budget PS25% * Quality and Value for money 30% * Use of local resources and skills 20% PAYMENT Payment for the completed project will be made to the Contractor on satisfactory completion of works. CONTRACT HEALTH & SAFETY Contractors must comply with all relevant H & S legislation. Measures must be taken to minimize any risk to the public. For example, tools must not be left on the pavement where they could present a trip hazard. Any motor vehicle or plant machinery used must be parked so as not to contravene any parking restrictions and/or present any obstruction to other road users and the public. The Contractor must adhere to the relevant codes of practice and regulations. In particular, the erection, testing and maintenance of the installation must be carried out in accordance with the latest Wiring Regulations (BS 7671) and undertaken by a competent person as laid out in those regulations. The successful contractor will be expected to produce a Health & Safety Information prior to installation. This will include: * Risk Assessment * Method Statement * Schedule of Works * Any other relevant documents such as General Health & Safety at Work Policy, accreditation certificates and staff training certificates. INSURANCE It is a requirement that the contractor is adequately insured, with public liability cover. A copy of your current insurance certificate must be included in with tender response. VARIATIONS Any variations to the contract will be notified to the Contractor by the Town Clerk and agreed in writing between the two parties. ADDITIONAL INFORMATION It will be expected that the Contractor, prior to submitting a tender will have made any necessary site visits and satisfied their self of any access arrangements and any other necessary information required and that the tender is fully inclusive of all costs. A Town Council representative will monitor the work carried out on a regular basis, and any concerns will be reported to the Town Clerk who will agree an appropriate course of action with the Contractor. All tenders received will be considered by the Town Council on 9 July and all tenders will receive a response from the Town Council week commencing week commencing 12 July 2024 Additional information: INSTALLATION Installation testing must begin on 4 November 2024. The lights must be in working order in good time, and no later than ONE WEEK PRIOR to the notified switch-on date of Saturday 30 November 2024. The work must be undertaken in a manner that causes little disruption to traffic both vehicular and pedestrian, as well as with consideration for the environment. Given the traffic congestion experienced in Broseley during the day. The contractor must be present on the day of the switch-on Saturday 30 November 2024 to manually switch on the lights after a countdown. The Christmas Lights Committee will be available to assist on the day. Thereafter the lights need to be set to their automatic timers which result in their coming on at 4pm and going off at 10pm weekdays, and 4pm - 11pm weekends. Install Requirements: 1. Electric testing of lights to current standards 2. Check of all anchor points 3. Cost of any replacement anchor points 4. Testing of all electric feeder pillars 5. Install and activate all sets of pea lights to memorial garden 6. Install and activate lights to fir tree within the memorial garden 7. Install and activate pea lights to the tree on the square 8. Install features to the poles within the memorial garden 9. Install 2 snow flake features to the Library building 10. Install "welcome to Broseley" sign across high street (Victoria Hall to Bridal Shop) 11. Install garlands to front of Harwood's building & butchers' shop 12. Install string festoon lights from the top of church street zig-zagging up the high street to the social club 13. Removal of all lights 14. The cost of all-inclusive call outs during the festival period for lights erected and maintenance checks 15. Attendance at switch on event 16. Installation of 2x snow fall column motifs to street lighting columns. MAINTENANCE The lights will need to be maintained during the period that they are on display. We require two scheduled run throughs of the display to check everything is functioning properly and to attend to any minor faults. In addition, we require a call out within 24 hours for major faults including, but not limited to, complete failure of a motif or light string, extreme damage caused through vandalism, storms or road traffic accident. Additional call out charges must be stated on the schedule. All anchor points tested. DISMANTLING The lights are to be dismantled and removed as soon after 6 January each year as possible, but no later than 12 January each year. TESTING All lights and features are to be tested during down time and any minor work required such as replacing bulbs and fixing faulty connections is to be undertaken. All lights and features must be fully functioning prior to installation. The contractor will notify BTC immediately of any defective lights and features that require major repair at additional cost or that cannot be repaired so replacement can be considered in good time. To cost all items individually.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-dd4ed272-29c7-41aa-8b66-42e0b7ae495b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fa76c950-11a3-4964-aa2b-19ce813b654c
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

CPV Codes

31522000 - Christmas tree lights

31527200 - Exterior lights

31600000 - Electrical equipment and apparatus

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£8,760 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
8 Apr 202510 months ago
Submission Deadline
21 Jun 2024Expired
Future Notice Date
Not specified
Award Date
6 Aug 20241 years ago
Contract Period
4 Nov 2024 - 12 Jan 2025 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BROSELEY TOWN COUNCIL
Contact Name
JENNA MUNDAY
Contact Email
deputytownclerk@broseley-tc.gov.uk
Contact Phone
01952 882172

Buyer Location

Locality
BROSELEY
Postcode
TF12 5EL
Post Town
Telford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG22 Shropshire
Delivery Location
Not specified
Local Authority
Shropshire
Electoral Ward
Broseley
Westminster Constituency
South Shropshire

Supplier Information

Number of Suppliers
1
Supplier Name

NOW ELECTRICAL

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-dd4ed272-29c7-41aa-8b66-42e0b7ae495b-2025-04-08T12:58:06+01:00",
    "date": "2025-04-08T12:58:06+01:00",
    "ocid": "ocds-b5fd17-dd4ed272-29c7-41aa-8b66-42e0b7ae495b",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "BTC_Christmas_Lights_2024",
        "title": "Broseley Town Council's Christmas Lights Installation 2024",
        "description": "Details to assist with the tender: Broseley Town Council undertakes the Christmas Lights illuminations within Broseley annually with the aim of enhancing the Town at Christmas time to make it a nicer environment for residents. This tender is for the installation, maintenance, dismantling, and testing of the Christmas Lights. EVALUATION AND AWARDING OF CONTRACT The contract will be awarded to the company that complies with all written requirements, has satisfactory references and offers the best value for money. This contract will be evaluated on the following basis: * Demonstrated ability to deliver similar projects to a high quality 25% * Price fit within the budget PS25% * Quality and Value for money 30% * Use of local resources and skills 20% PAYMENT Payment for the completed project will be made to the Contractor on satisfactory completion of works. CONTRACT HEALTH & SAFETY Contractors must comply with all relevant H & S legislation. Measures must be taken to minimize any risk to the public. For example, tools must not be left on the pavement where they could present a trip hazard. Any motor vehicle or plant machinery used must be parked so as not to contravene any parking restrictions and/or present any obstruction to other road users and the public. The Contractor must adhere to the relevant codes of practice and regulations. In particular, the erection, testing and maintenance of the installation must be carried out in accordance with the latest Wiring Regulations (BS 7671) and undertaken by a competent person as laid out in those regulations. The successful contractor will be expected to produce a Health & Safety Information prior to installation. This will include: * Risk Assessment * Method Statement * Schedule of Works * Any other relevant documents such as General Health & Safety at Work Policy, accreditation certificates and staff training certificates. INSURANCE It is a requirement that the contractor is adequately insured, with public liability cover. A copy of your current insurance certificate must be included in with tender response. VARIATIONS Any variations to the contract will be notified to the Contractor by the Town Clerk and agreed in writing between the two parties. ADDITIONAL INFORMATION It will be expected that the Contractor, prior to submitting a tender will have made any necessary site visits and satisfied their self of any access arrangements and any other necessary information required and that the tender is fully inclusive of all costs. A Town Council representative will monitor the work carried out on a regular basis, and any concerns will be reported to the Town Clerk who will agree an appropriate course of action with the Contractor. All tenders received will be considered by the Town Council on 9 July and all tenders will receive a response from the Town Council week commencing week commencing 12 July 2024 Additional information: INSTALLATION Installation testing must begin on 4 November 2024. The lights must be in working order in good time, and no later than ONE WEEK PRIOR to the notified switch-on date of Saturday 30 November 2024. The work must be undertaken in a manner that causes little disruption to traffic both vehicular and pedestrian, as well as with consideration for the environment. Given the traffic congestion experienced in Broseley during the day. The contractor must be present on the day of the switch-on Saturday 30 November 2024 to manually switch on the lights after a countdown. The Christmas Lights Committee will be available to assist on the day. Thereafter the lights need to be set to their automatic timers which result in their coming on at 4pm and going off at 10pm weekdays, and 4pm - 11pm weekends. Install Requirements: 1. Electric testing of lights to current standards 2. Check of all anchor points 3. Cost of any replacement anchor points 4. Testing of all electric feeder pillars 5. Install and activate all sets of pea lights to memorial garden 6. Install and activate lights to fir tree within the memorial garden 7. Install and activate pea lights to the tree on the square 8. Install features to the poles within the memorial garden 9. Install 2 snow flake features to the Library building 10. Install \"welcome to Broseley\" sign across high street (Victoria Hall to Bridal Shop) 11. Install garlands to front of Harwood's building & butchers' shop 12. Install string festoon lights from the top of church street zig-zagging up the high street to the social club 13. Removal of all lights 14. The cost of all-inclusive call outs during the festival period for lights erected and maintenance checks 15. Attendance at switch on event 16. Installation of 2x snow fall column motifs to street lighting columns. MAINTENANCE The lights will need to be maintained during the period that they are on display. We require two scheduled run throughs of the display to check everything is functioning properly and to attend to any minor faults. In addition, we require a call out within 24 hours for major faults including, but not limited to, complete failure of a motif or light string, extreme damage caused through vandalism, storms or road traffic accident. Additional call out charges must be stated on the schedule. All anchor points tested. DISMANTLING The lights are to be dismantled and removed as soon after 6 January each year as possible, but no later than 12 January each year. TESTING All lights and features are to be tested during down time and any minor work required such as replacing bulbs and fixing faulty connections is to be undertaken. All lights and features must be fully functioning prior to installation. The contractor will notify BTC immediately of any defective lights and features that require major repair at additional cost or that cannot be repaired so replacement can be considered in good time. To cost all items individually.",
        "datePublished": "2024-05-21T10:34:22+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "31522000",
            "description": "Christmas tree lights"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "31527200",
                "description": "Exterior lights"
            },
            {
                "scheme": "CPV",
                "id": "31600000",
                "description": "Electrical equipment and apparatus"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "TF125EL"
                    },
                    {
                        "postalCode": "TF125EL"
                    }
                ]
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Competitive quotation (below threshold)",
        "tenderPeriod": {
            "endDate": "2024-06-21T15:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2024-11-04T00:00:00Z",
            "endDate": "2025-01-12T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "works",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/991e56a1-e3ba-4270-a9b0-4e8b49b18986",
                "datePublished": "2024-05-21T10:34:22+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/e3d3acc8-22f1-4efe-a411-69705c54a6cd",
                "format": "application/pdf"
            },
            {
                "id": "3",
                "documentType": "contractSummary",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/cde1a125-f96c-4e3e-b25e-589ff65ec0f6",
                "format": "application/pdf"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/2D7h2Sb9",
            "name": "Broseley Town Council",
            "identifier": {
                "legalName": "Broseley Town Council",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/2D7h2Sb9"
            },
            "address": {
                "streetAddress": "The Library Building,Bridgnorth Road",
                "locality": "BROSELEY",
                "postalCode": "TF125EL",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "JENNA MUNDAY",
                "email": "deputytownclerk@broseley-tc.gov.uk",
                "telephone": "01952 882172"
            },
            "details": {
                "url": "https://broseley-tc.gov.uk/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-11999452",
            "name": "NOW Electrical UK",
            "identifier": {
                "legalName": "NOW Electrical UK",
                "scheme": "GB-COH",
                "id": "11999452"
            },
            "address": {
                "streetAddress": "Unit B King St, Broseley TF12 5NA"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/2D7h2Sb9",
        "name": "Broseley Town Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-dd4ed272-29c7-41aa-8b66-42e0b7ae495b-1",
            "status": "active",
            "date": "2024-08-07T00:00:00+01:00",
            "datePublished": "2025-04-08T12:58:06+01:00",
            "value": {
                "amount": 8760,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-11999452",
                    "name": "NOW Electrical UK"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-11-04T00:00:00Z",
                "endDate": "2025-01-12T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/fa76c950-11a3-4964-aa2b-19ce813b654c",
                    "datePublished": "2025-04-08T12:58:06+01:00",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "tenderNotice",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/e3d3acc8-22f1-4efe-a411-69705c54a6cd",
                    "format": "application/pdf"
                },
                {
                    "id": "3",
                    "documentType": "contractSummary",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/cde1a125-f96c-4e3e-b25e-589ff65ec0f6",
                    "format": "application/pdf"
                }
            ]
        }
    ]
}