Notice Information
Notice Title
Provision of Contract Lifecycle Management System for Action for Children
Notice Description
Action for Children is seeking a contract management and signing tool to radically improve our contract reviewing, signing and storing processes within our revenue generating Directorate, Children's Services. The focus for this tool will be on managing incoming contracts issued by Commissioning Bodies, following a successful tender outcome. These contracts need to go through a full review process with internal stakeholders before they are approved and signed. There will also be a small number of outgoing contracts being generated, for example where we are working with a sub-contractor or third party. It is anticipated that the volume of work will not exceed 50 contracts per quarter, with a peak of activity across January - March. Action for Children is a UK wide organisation operating on a national basis, with individual Directors managing each nation. Each of the 4 nations have a slightly different approach to the contract review and sign off process, which we are hoping to align as part of this project. One thing all nations have in common is a central point for managing contracts, which is typically a National Business Support Lead. The other area of commonality is the departments/teams each nation needs to engage with during the review and sign off process, as this is standardised across the organisation. Please see Appendix One for a high level map of our current process. We are currently using an off the shelf electronic contract signing solution across all areas of our organisation for the signing of documents. The contract management and review process sits outside of this, and is heavily reliant of the use of email to communicate with staff involved in the reviewing and signing of documents. One of the key issues identified by our stakeholders is the inefficiency of our current process, in particular the volume of email traffic associated with document review. Alongside this, document version control also presents a challenge. Due to the high level of emails it can be difficult to identify the master copy, as well as pinpoint what (if anything) has been changed in the document since it was last reviewed by a stakeholder. We are looking for a tool that will significantly reduce the amount of time we spend on getting a contract reviewed and signed, providing a clearly defined process that enables strict document version control. This will improve our reputation with our commissioners by demonstrating a streamlined and efficient process for contract review and sign off, with a faster turnaround for returning signed documents. In turn, this will help us win and retain more contracts, so that we can continue to help as many children and young people as we can. To apply for this opportunity, please email buying@actionforchildren.org.uk Additional information: Email buying@actionforchildren.org.uk for the full suite of tender documents.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-ddbca057-4723-4d81-ae25-6e377d795cd4
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/f519e8dd-44f3-44e6-b3b1-8e1ce462445d
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure (below threshold)
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
Notice Value(s)
- Tender Value
- £103,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 22 Aug 20232 years ago
- Submission Deadline
- 31 Aug 2023Expired
- Future Notice Date
- 30 Jun 2023Expired
- Award Date
- Not specified
- Contract Period
- 1 Oct 2023 - 2 Oct 2025 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Not Specified
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ACTION FOR CHILDREN
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- WATFORD
- Postcode
- WD18 8AG
- Post Town
- Watford
- Country
- England
-
- Major Region (ITL 1)
- TLH East (England)
- Basic Region (ITL 2)
- TLH2 Bedfordshire and Hertfordshire
- Small Region (ITL 3)
- TLH27 South West Hertfordshire
- Delivery Location
- Not specified
-
- Local Authority
- Watford
- Electoral Ward
- Holywell
- Westminster Constituency
- Watford
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/f519e8dd-44f3-44e6-b3b1-8e1ce462445d
22nd August 2023 - Opportunity notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/b6acd07f-1d38-4e1c-aa77-fcc20f4bd5d7
13th June 2023 - Early engagement notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/da572e93-5576-4de8-bb2a-ee2880f36db8
Revised document - additional requirements added to the functional requirements.
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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