Notice Information
Notice Title
Photocopier Contracts
Notice Description
Bodmin Town Council has two photocopier contracts that are due for renewal on 31/12/19 and 29/02/19. We are looking to replace both of these machines with new 5 year contracts to include all consumables and maintenance. Please see attached for detailed requirements for each machine. Please can all quotes be submitted by 12pm on Tuesday 01/10/2019 If you require anything further please don't hesitate to contact me. Abigail Barrett Additional information: Q1 -We have been asked to clarify the accessibility of the first floor admin office in the Shire Hall. It is reached by a wide granite staircase that consists of 14 steps a turn (approximately 1.93m wide), 6 steps a turn and a further 6 steps and turn (both approximately 1.42m wide) Q2 -We have been asked to confirm the page speed for the our current contracts. They are: Admin first floor office machine 35 pages per minute and admin ground floor office machine 45 pages per minute. We would want the new machines to both be no lower than the existing rates. Q3 - We would be looking to have the new machines in place in before the expiry dates so there is no interruption in service. So we would be looking to arrange delivery dates in mid December and mid February Q4 - The consumables we would expect to be included are toner cartridges/waste toner cartridges and staples Q5 - We would expect the consumables, maintenance and machine rental to be included in the PS8000 projected cost. The cost per copy would be additional Q6 - We would expect the FOC consumables and maintenance to be included for the full duration of the 5 year contracts Q7 - The current machine that is located on the ground floor is 107cm tall (plus wheels of 6cm) by 58cm wide by 67cm deep. The machine will be moved to a smaller location in the future so if it can be no larger than the existing size or preferably smaller. Q8 - The page per minute rates quoted on the requirements is correct. The smaller machine on the ground floor is slightly faster as it is used in customer facing situations but does not require a finisher. The first floor machine main unit is of a similar size but is slightly slower and has a finisher attached which makes it larger overall. Q9 - Our machines are connected to our server network and are used as photocopiers and printers. The document server function allows us to scan and hold template documents on the photocopier hard drive to allow printing direct from the machine. This is a preferred extra but not essential. Q10 - The maximum service call out wait time we would expect as part of the contract is 6 hours Q11 - If a supplier felt that a solution that differed from the main requirements we have set out would be a good option for us we would consider the proposal.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-de65261c-e94a-4cda-bef2-6d5d071f36e6
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/2a17cb3f-661e-4f9f-baf3-c075cd7177d0
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure (above threshold)
- Tender Suitability
- SME
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
30 - Office and computing machinery, equipment and supplies except furniture and software packages
50 - Repair and maintenance services
-
- CPV Codes
30121100 - Photocopiers
30125120 - Toner for photocopiers
50313100 - Photocopier repair services
50313200 - Photocopier maintenance services
Notice Value(s)
- Tender Value
- £7,990 Under £100K
- Lots Value
- Not specified
- Awards Value
- £12,376 Under £100K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 8 Sep 20205 years ago
- Submission Deadline
- 1 Oct 2019Expired
- Future Notice Date
- Not specified
- Award Date
- 6 Nov 20196 years ago
- Contract Period
- 31 Dec 2019 - 31 Dec 2024 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- BODMIN TOWN COUNCIL
- Contact Name
- Abigail Barrett
- Contact Email
- accountsteam@bodmin.gov.uk
- Contact Phone
- 0120876616
Buyer Location
- Locality
- BODMIN
- Postcode
- PL31 2DQ
- Post Town
- Plymouth
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK3 Cornwall and Isles of Scilly
- Small Region (ITL 3)
- TLK30 Cornwall and Isles of Scilly
- Delivery Location
- TLK South West (England)
-
- Local Authority
- Cornwall
- Electoral Ward
- Bodmin St Petroc's
- Westminster Constituency
- North Cornwall
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/2a17cb3f-661e-4f9f-baf3-c075cd7177d0
8th September 2020 - Awarded contract notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/56e938cb-5b73-4185-a61a-842378eee608
30th September 2019 - Opportunity notice on Contracts Finder
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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