Planning

UK Pavilion at Expo 2025 Osaka - Design, Build, Operate (DBO) & Decommission

DEPARTMENT FOR INTERNATIONAL TRADE

This public procurement record has 3 releases in its history.

Planning

17 Feb 2023 at 13:17

Market Engagement Notice
Planning

09 Feb 2023 at 11:52

Market Engagement Notice
Planning

09 Feb 2023 at 11:48

Market Engagement Notice
Summary of the contracting process

The Department for International Trade is leading a procurement process for the UK Pavilion at Expo 2025 Osaka. The project involves the design, build, operate, and decommission of the pavilion, with key milestones including the engagement end date on 3rd March 2023. This tender presents an opportunity for businesses in the construction and architectural design sectors, particularly those experienced in modular and portable buildings, to compete for contracts in locations including British Oversea Territories, Channel Islands, Europe, Isle of Man, and the United Kingdom.

Businesses interested in bidding for the UK Pavilion project should focus on the planning stage, which includes market engagement activities split between the UK and Japan. The UK-based engagement involves a pre-recorded webinar and questionnaire, while the Japan-based engagement will take place in Osaka. Successful bidders will need to demonstrate their ability to meet the project's construction timelines, address security of supply, understand cost drivers, and collaborate effectively with other international suppliers. SMEs are specifically encouraged to participate in this tendering process to contribute to the successful delivery of the UK Pavilion.

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Notice Information

Notice Title

UK Pavilion at Expo 2025 Osaka - Design, Build, Operate (DBO) & Decommission

Notice Description

In April 2025, His Majestys Government (HMG) will deliver a self-built UK Pavilion at Expo 2025 Osaka (13th April - 13th October 2025). HMG has already commenced the procurement for International Content Design Services (ICDS), a contract which will deliver the high-level concept for the UK Pavilion along with proposed content and an outstanding visitor experience. The ICDS contract is due to be awarded in March 2023 (subject to change), with outputs to be delivered in Summer 2023 (subject to change). At this critical point, it will be imperative that HMG is able to take the concept, content, and proposed experience, along with the initial design ideas, and transform it into a fully realised building design that can then lead to the construction of the UK Pavilion. The end product should not only effectively communicate the concept and tell the UKs story, but also meet the requirements of both Expo and the Japanese Authorities, and be achievable in the time available. HMG is therefore seeking input from the market to finalise its strategy towards final architectural design and build of the UK Pavilion. There are several options being explored, including the procurement of a turnkey solution via a Design, Build & Operate (DBO) Contract. HMG would like to test market appetite, experience, and capabilities to inform whether this is the best strategy to deliver an outstanding pavilion, and also explore any alternative delivery options. The approach to the market engagement is split into two parts: (1) - UK-Based Engagement; and (2) - Japan-Based Engagement See "Additional Text" Section of the EEN for more information and how to get involved. Additional information: The approach to the market engagement is split into two parts: 1. UK-Based Engagement: (a) A pre-recorded Webinar will be made available on Friday 17th February 2023. This will explain HMGs current thoughts and the questions it is trying to answer through this market engagement. If you would like to register to be sent access to this recording, please email MajorWorldEventsCommercial@trade.gov.uk. UPDATE 17/02: WEBINAR SLIDE DECK AND TRANSCRIPT NOW ATTACHED. LINK TO QUESTIONNAIRE ON SLIDE 18 (QR CODE) (b) Questionnaire - along with the pre-recorded webinar, we will make an online questionnaire available for you to complete to give your thoughts on various areas we wish to gather market insight and intelligence on (if you are unable to access the online questionnaire when issued, we will issue a word document version) (c) HMG will review the completed questionnaires and webinar engagement and may follow up with one-to-one discussions (via MS Teams) with additional suppliers - this will be at HMGs discretion. 2. Japan-based Engagement - from 27th February - 3rd March 2023, the HMG Team working on the UKP at Expo 2025 will be in-country in Osaka for some planned market engagement. If you are available in Osaka during this time and would be interested in meeting the team and discussing HMGs approach to design and build of the UK Pavilion, please email: MajorWorldEventsCommercial@trade.gov.uk Note: the teams time in Osaka is limited, therefore meetings will be scheduled at HMGs sole discretion according to availability. Through the mixture of engagement, HMG will be looking to address and identify solutions to the following challenges: - Overall market insight into most appropriate construction approach given time pressures and Japanese requirements - we want to explore traditional approaches as well as looking at modular build and pre-fabrication. - Timelines for Construction and Supplier Capacity - we are trying to confirm our assumptions for the potential construction timelines for different delivery models (how long for foundations /to construct/ to mobilise) but also what the supply chain capacity and appetite is to undertake this work. - Understand security of supply and scarcity of resources - we are seeking further understanding on how suppliers can ensure availability of materials and guarantee delivery. What networks within your supply chain can be utilised? - High level understanding of the main cost drivers, inflationary pressures, maintenance cost etc. that are currently facing construction in Japan and likely to face us for Expo. - Ways of working between a potential consortium of international suppliers (especially in the context of the unique nature of Expos) - preferred cost mechanisms, preferred contracting method, sharing risk and liabilities, performance bonuses etc. - Test different market solutions for achieving sustainable outcomes as well different approaches to decommissioning.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-dec9feaa-d0c2-4857-a870-95d7eeb01151
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a52d69c4-30ab-4ef7-b00f-b9a8efbe8b47
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

71 - Architectural, construction, engineering and inspection services

CPV Codes

44211100 - Modular and portable buildings

45210000 - Building construction work

45212000 - Construction work for buildings relating to leisure, sports, culture, lodging and restaurants

45212600 - Pavilion construction work

71220000 - Architectural design services

71221000 - Architectural services for buildings

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Feb 20233 years ago
Submission Deadline
Not specified
Future Notice Date
3 Mar 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEPARTMENT FOR INTERNATIONAL TRADE
Contact Name
Major World Events Commercial Team
Contact Email
majorworldeventscommercial@trade.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1A 2DY
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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