Tender

PolyMAT Payroll and HR system Tender 2021

POLYMAT

This public procurement record has 1 release in its history.

Tender

04 Oct 2021 at 12:28

Tender Notice
Summary of the contracting process

The PolyMAT Payroll and HR system Tender 2021, launched by the PolyMAT multi-academy trust, seeks proposals for a new payroll service to be implemented by 1st April 2022. The trust encompasses two schools located in Thamesmead, with plans to increase staffing from 250 to 350 over the contract duration. This procurement falls under the education and training services industry and is currently in the planning stage, with a tender submission deadline set for 18th October 2021. The contract is expected to last three years, with a potential one-year extension available. The procurement method specified is an open procedure above threshold, with a total contract value estimated at £100,000.

This tender presents substantial opportunities for businesses specialising in payroll and human resources services, especially those capable of supporting a growing educational establishment. Companies that can deliver either an in-house software solution or a comprehensive managed service would be particularly favoured. Meanwhile, small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to participate, as the procurement aims to benefit a diverse range of service providers capable of enhancing PolyMAT's operational effectiveness.

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Notice Information

Notice Title

PolyMAT Payroll and HR system Tender 2021

Notice Description

PolyMAT has been a multi academy trust since 1 August 2014 and comprises of two schools'; Woolwich Polytechnic School for Boys, co-educational at Post 16. There are currently just over 1,500 students on roll, and Woolwich Polytechnic School for Girls, currently in its third year of providing education to the girls in Thamesmead. This school will have 1,200 students on roll when it is full. We currently employee 250 across both schools but this is expected to rise to 350 when the school is full (year 2 of the contract). The Trust has plans to expand further in the future and any tender submission must demonstrate the ability to support the growth strategy of the MAT. We are looking to change our current payroll services from 1st April 2022 and want to put in place the most efficient and economical payroll service possible. The Trustees are therefore considering two options and suppliers are asked to provide a price for each option: * Option 1 - An in house payroll service using an appropriate software system that can perform the functions detailed in section 1 of the tender specification. * Option 2 - A fully managed external payroll service that can provide a comprehensive payroll service and offer value for money. This option covers both section 1 & 2 of the tender specification. The system also needs to provide the required HR functions as specified in section 1. Please note that all HR administration is currently performed in house and will continue to do so, the managed service in option 2 should cover payroll only. All tenderers should also complete Section 3 of the tender specification that covers general information and other requirements. The contract will commence on 1 April 2022 for a duration of 3 years, with the option of a one year extension at the discretion of the Trust. For additional information about the Trust and its schools please visit our websites Completed tender submissions should be submitted via email to: Amanda Peters apeters@woolwichpoly.co.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-df47e366-994c-4221-ae15-209790bd2a49
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/19ba55d3-978b-4f64-b17d-c9ed4385811b
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

80 - Education and training services

CPV Codes

80000000 - Education and training services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Oct 20214 years ago
Submission Deadline
18 Oct 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2022 - 31 Mar 2025 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
POLYMAT
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE28 8AT
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI5 Outer London - East and North East
Small Region (ITL 3)
TLI51 Bexley and Greenwich
Delivery Location
Not specified
Local Authority
Greenwich
Electoral Ward
Thamesmead Moorings
Westminster Constituency
Erith and Thamesmead

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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