Award

16-054: Winter Fleet Telematics

ROTHERHAM MBC

This public procurement record has 1 release in its history.

Award

18 Nov 2016 at 20:17

Award Notice
Summary of the contracting process

The procurement process initiated by Rotherham Metropolitan Borough Council (RMBC) focuses on acquiring telematics services for their Winter Fleet Service. The tender, titled "16-054: Winter Fleet Telematics," falls under the transport services industry category and is located in Rotherham, Yorkshire and the Humber. The open procurement method invites bids from various organisations, with the tender period concluding at 12:00 noon on 22nd July 2016. The contract will commence on 9th August 2016 for an initial duration of three years, with the potential for a one-year extension dependent on the Council's discretion.

This tender presents significant opportunities for businesses specialising in telematics equipment, software development, and fleet management services. Companies that can provide installation, maintenance, and real-time tracking solutions would be particularly well-suited to participate. With an expected annual expenditure of approximately £39,000 and the intention to award the contract to a single supplier, bidders have the chance to establish a long-term partnership with RMBC, thereby enhancing their market presence within the public sector.

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Notice Information

Notice Title

16-054: Winter Fleet Telematics

Notice Description

Rotherham Metropolitan Borough Council (RMBC) are inviting bids from a number of organisations who might be able to provide services that meet RMBC's current needs for Telematics Equipment for the Winter Fleet Service package. The specification requirements are for the installation, running and maintenance of: - A forced route navigation system (rugged tablet pc with a sat nav touch screen) - Tracking device and software - real time tracking plus audit trails and exception reports that can be accesses and interrogated online - Automated salting facilities All software and hardware must be compatible with RMBC's existing ECON'S IN-VEHICLE ECON SPARGO BOXES The full detailed specification is detailed in Appendix 1-Telematics Equipment for Winter Service. The anticipated spend is in the region of PS9k per annum, however this does not carry any guarantee of turnover and any estimated volumes of business are indicative and may vary upwards or downwards depending on actual future needs. The quotation will be awarded initially for a period of 3 years, with the option to extend at the sole discretion of the Council for a further one year. The intention is to award to a single supplier. All suppliers who wish to be considered for this quotation must register on the YORtender system and electronically complete and upload the quotation documents onto the system no later than 12.00 noon on Friday 22nd July. All Requests for Quotation must be returned through the YORtender system and will not be accepted by any other means. The details set out in this RFQ are given in good faith and believed to be correct. However, RMBC does not warrant the accuracy of those details and each bidder should make its own appropriate enquiries. Bidders and other recipients of this RFQ are reminded that the issue of this RFQ in no way commits RMBC to award any contract pursuant to the quotation process and that neither RMBC, nor any of their advisers, shall be liable for any expenses incurred by Bidders or such recipients in connection with the quotation process. Additional information: Instructions to Suppliers: Please refer to the YORtender system www.yortender.co.uk and search for YORtender Reference - ABDP-SXRQ48 All correspondence in relation to this quotation will be carried out through the YORtender system. It is the bidders' responsibility to ensure their contact details are kept up to date on the YORtender system. Failure to do so could result in a communications failure and subsequent elimination from the quotation process. RMBC accept no responsibility in such instances and timescales will not be extended. If you have any technical issues surrounding the use of the system you should contact the following: Due North Technical Support Team By email: yorkshiresupport@due-north.com By Telephone: (lines open from 08:30am to 17:00pm Monday to Friday, excluding English public holidays) 0844 5434580 If when completing Section 2, you find that insufficient space has been allocated for a full response, you may create additional space, rows and columns in tables, and even entire sub-sections to enable you to provide all relevant information required to make a full assessment of your bid. Clearly indicate on any attachments the name of your organisation and the question number that it refers to. RMBC reserves the right to reject any document where the format has been changed. The Council reserves the right to require some or all applicants to clarify the answers contained in their submissions, in writing, in order to adequately evaluate the submission

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-df4f9520-adc9-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e699a86f-fe79-4071-93a8-df7d2c97092c
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

CPV Codes

60000000 - Transport services (excl. Waste transport)

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£35,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
18 Nov 20169 years ago
Submission Deadline
22 Jul 2016Expired
Future Notice Date
Not specified
Award Date
8 Jul 20169 years ago
Contract Period
14 Aug 2016 - 14 Aug 2019 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROTHERHAM MBC
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ROTHERHAM
Postcode
S60 1AE
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE34 Rotherham
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Rotherham
Electoral Ward
Boston Castle
Westminster Constituency
Rotherham

Supplier Information

Number of Suppliers
1
Supplier Name

EXACTRAK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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