Award

S4S School Cluster ~ Tender for Catering Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

06 Sep 2018 at 15:02

Award Notice
Tender

09 Jan 2018 at 10:52

Tender Notice
Summary of the contracting process

The S4S School Cluster in Wolverhampton is seeking suppliers for catering services through a tender process managed by The Litmus Partnership Ltd. The tender, titled "S4S School Cluster ~ Tender for Catering Services," is classified under the CPV code 55524000, which refers to school catering services. The procurement stage is currently at the award phase, and the contract period is set to commence on 1st September 2018, concluding on 31st August 2023. The closing date for the Selection Questionnaire submissions was 9th February 2018, and the total value of the tender is approximately £2,000,000. The procurement is being conducted via a selective method under a restricted procedure, aimed at ensuring best value for the schools involved.

This tender presents an excellent opportunity for businesses in the catering industry, particularly those specialising in school catering services and food preparation. Companies that focus on fresh, innovative meal offerings and can demonstrate an ability to enhance meal uptake within schools would be well-suited to compete. As the catering services have not been market tested in recent years, this represents a prime chance for suppliers to showcase their capabilities and contribute to improved student satisfaction through quality meals, potentially increasing their market share within the educational sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

S4S School Cluster ~ Tender for Catering Services

Notice Description

The successful supplier will be required to provide catering services for the S4S School Cluster (the collective name for the schools under this tender process) at the following locations in Wolverhampton: - St Stephen's Church of England Primary School, Woden Road, WV10 0BB - Parkfield Primary School, Dimmock Street, WV4 6HB - St Patrick's Catholic Primary School, Graiseley Lane, WV11 1PG - West Park Primary School, Devon Road, WV1 4BE - Fallings Park Primary School, Old Fallings Lane, WV10 8BN S4S Ltd have been commissioned by the Cluster to coordinate this project to ensure best value principles are achieved. The Litmus Partnership are working with S4S to manage the tender process and to assist with protocols that need to be in place throughout. The catering services provision at all five schools has not been market tested in recent years and to ensure Best Value Principles are applied the Headteachers and school /sponsors /governors of each school have made a decision to tender their catering services. All schools have their own kitchen facilities and it is expected all food served to students will be freshly prepared and produced on site. Current turnover value across all five locations is circa 400 000 GBP per annum including Universal Free School Meals, Free School Meals and cash sales. Current uptake levels vary across all sites and it is firmly believed that with improved choice and quality there is a real opportunity to increase levels of uptake. The catering staff are currently employed by Wolverhampton DSO and for the avoidance of doubt TUPE regulations, including pension rights, will apply to this contract The successful supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the client on contract performance. It is imperative that an open book policy is offered to ensure that each school has total clarity on financial performance. The client is seeking both innovation and the application of current food trends within the tender submissions and would expect as a result of this to be able to identify best value and work in partnership with the chosen supplier. The contract term will be for an initial period of 3 years with an optional extension period of a further 2 years and will commence on 1.9.2018. The basis of the contract will be fixed price during the contract term and if any improvements to financial surpluses are generated then the supplier shall share these on an agreed percentage return. Free School Meals uptake and any ad hoc catering requirements will be invoiced on a monthly basis and detailed backup will be part of the accounting system. Please note: This project will be awarded as a single lot contract. Further information is provided in the SQ Document. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/s4s_school_cluster The closing date for receipt of the Selection Questionnaire is 9.2.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-dfa5db3a-e4f0-4d00-b5ab-6376c1c57ee6
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c09bf89d-0534-48cf-b36d-793e9c29ffb6
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55524000 - School catering services

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
£2,228,734 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
6 Sep 20187 years ago
Submission Deadline
9 Feb 2018Expired
Future Notice Date
Not specified
Award Date
24 Jun 20187 years ago
Contract Period
31 Aug 2018 - 31 Aug 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
The Litmus Partnership
Contact Email
pqq@litmuspartnership.co.uk
Contact Phone
Not specified

Buyer Location

Locality
WOLVERHAMPTON
Postcode
WV10 0BB
Post Town
Wolverhampton
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG39 Wolverhampton
Delivery Location
TLG West Midlands (England)
Local Authority
Wolverhampton
Electoral Ward
Heath Town
Westminster Constituency
Wolverhampton North East

Supplier Information

Number of Suppliers
1
Supplier Name

SHROPSHIRE COUNCIL: SHIRE SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-dfa5db3a-e4f0-4d00-b5ab-6376c1c57ee6-2018-09-06T16:02:37+01:00",
    "date": "2018-09-06T16:02:37+01:00",
    "ocid": "ocds-b5fd17-dfa5db3a-e4f0-4d00-b5ab-6376c1c57ee6",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "2018/S 170-387118",
        "title": "S4S School Cluster ~ Tender for Catering Services",
        "description": "The successful supplier will be required to provide catering services for the S4S School Cluster (the collective name for the schools under this tender process) at the following locations in Wolverhampton: - St Stephen's Church of England Primary School, Woden Road, WV10 0BB - Parkfield Primary School, Dimmock Street, WV4 6HB - St Patrick's Catholic Primary School, Graiseley Lane, WV11 1PG - West Park Primary School, Devon Road, WV1 4BE - Fallings Park Primary School, Old Fallings Lane, WV10 8BN S4S Ltd have been commissioned by the Cluster to coordinate this project to ensure best value principles are achieved. The Litmus Partnership are working with S4S to manage the tender process and to assist with protocols that need to be in place throughout. The catering services provision at all five schools has not been market tested in recent years and to ensure Best Value Principles are applied the Headteachers and school /sponsors /governors of each school have made a decision to tender their catering services. All schools have their own kitchen facilities and it is expected all food served to students will be freshly prepared and produced on site. Current turnover value across all five locations is circa 400 000 GBP per annum including Universal Free School Meals, Free School Meals and cash sales. Current uptake levels vary across all sites and it is firmly believed that with improved choice and quality there is a real opportunity to increase levels of uptake. The catering staff are currently employed by Wolverhampton DSO and for the avoidance of doubt TUPE regulations, including pension rights, will apply to this contract The successful supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the client on contract performance. It is imperative that an open book policy is offered to ensure that each school has total clarity on financial performance. The client is seeking both innovation and the application of current food trends within the tender submissions and would expect as a result of this to be able to identify best value and work in partnership with the chosen supplier. The contract term will be for an initial period of 3 years with an optional extension period of a further 2 years and will commence on 1.9.2018. The basis of the contract will be fixed price during the contract term and if any improvements to financial surpluses are generated then the supplier shall share these on an agreed percentage return. Free School Meals uptake and any ad hoc catering requirements will be invoiced on a monthly basis and detailed backup will be part of the accounting system. Please note: This project will be awarded as a single lot contract. Further information is provided in the SQ Document. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/s4s_school_cluster The closing date for receipt of the Selection Questionnaire is 9.2.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.",
        "datePublished": "2018-01-09T10:52:41Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "55524000",
            "description": "School catering services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "West Midlands",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "West Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 2000000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2018-02-09T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2018-09-01T00:00:00+01:00",
            "endDate": "2023-08-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/bff3c0f8-195b-45b3-a5bc-d225a23d9978",
                "datePublished": "2018-01-09T10:52:41Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "biddingDocuments",
                "description": "SQ Documentation ~ S4S School Cluster",
                "url": "http://www.litmuspartnership.co.uk/project/s4s_school_cluster"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/yFA4Z4fe",
            "name": "The Litmus Partnership Ltd",
            "identifier": {
                "legalName": "The Litmus Partnership Ltd",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/yFA4Z4fe"
            },
            "address": {
                "streetAddress": "St Stephen's C of E Primary School, Parkfield Primary School, St Patrick's Catholic Primary School, West Park Primary School, West Park Primary School",
                "locality": "Wolverhampton",
                "postalCode": "WV10 0BB",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "The Litmus Partnership",
                "email": "pqq@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-64515",
            "name": "Shropshire Council: Shire Services",
            "identifier": {
                "legalName": "Shropshire Council: Shire Services"
            },
            "address": {
                "streetAddress": "Shrewsbury United Kingdom"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/yFA4Z4fe",
        "name": "The Litmus Partnership Ltd"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-dfa5db3a-e4f0-4d00-b5ab-6376c1c57ee6-1",
            "status": "active",
            "date": "2018-06-25T00:00:00+01:00",
            "datePublished": "2018-09-06T16:02:37+01:00",
            "value": {
                "amount": 2228734,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-64515",
                    "name": "Shropshire Council: Shire Services"
                }
            ],
            "contractPeriod": {
                "startDate": "2018-09-01T00:00:00+01:00",
                "endDate": "2023-08-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/c09bf89d-0534-48cf-b36d-793e9c29ffb6",
                    "datePublished": "2018-09-06T16:02:37+01:00",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "biddingDocuments",
                    "description": "SQ Documentation ~ S4S School Cluster",
                    "url": "http://www.litmuspartnership.co.uk/project/s4s_school_cluster"
                }
            ]
        }
    ]
}