Tender

GR/IT/Property Asset Management Solution

BRISTOL CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

03 Feb 2025 at 16:28

Tender Notice
Summary of the contracting process

Bristol City Council is seeking a proven Property Asset Management IT Solution under the procurement title "GR/IT/Property Asset Management Solution". This falls under the industry category of Software package and information systems, with procurement taking place in the South West region of the United Kingdom. The process is currently in the tender stage, with an open procedure above the threshold, and it was first published on 3rd February 2025. Key dates include the tender submission deadline of 12th March 2025 at 12:00 PM and the contract period running from 18th June 2025 to 17th June 2030. The procurement is valued at £721,000 GBP.

This tender presents a significant opportunity for businesses specialising in IT solutions with robust experience in property asset management, particularly those already serving local authorities in the UK. The chosen provider will support the management of various operational, indirect, investment, infrastructure, and council dwelling assets owned by the Council. This contract is not suitable for SMEs or VCSEs, indicating a preference for larger, more established firms capable of delivering comprehensive management solutions efficiently. Interested businesses have the chance to secure a long-term contract which could enhance their portfolios and expand their presence within the public sector services market.

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Notice Information

Notice Title

GR/IT/Property Asset Management Solution

Notice Description

The council requires an established, proven Property Asset Management IT Solution to support the management of all activities across the Corporate Landlord service; the solution must already be being used successfully by other local authorities in the UK and the provider must be experienced in working closely with councils to implement the solution effectively and efficiently. The Property Asset Management IT Solution is intended to hold the master ownership record for all property (and some land) assets owned by the Council, as well as the facilities management assets within buildings. The ownership records include: 2,700 operational assets, occupied / directly managed by the Council; 860 "indirect" assets - let to other parties but not for investment purposes (eg assets let to community groups and organisations offering services on the Council's behalf); 700 Investment assets (let to other parties for commercial purposes that provide commercial rents to the Council); 2,000 Infrastructure assets (ie highways, footpaths, cycleways, highway verges and docks infrastructure). NB Corporate Landlord manages the ownership records of these assets however there is a separate infrastructure asset management IT system for all other functions and activities; 29,000 Council Dwellings assets, of which about 2,000 are flats let on long leases under Right To Buy (the Council retains the freehold) - NB Corporate Landlord manages the ownership records of these assets however there is a separate Housing asset management IT system for all other functions relating to council dwellings.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e21818eb-7716-4c00-bd97-768b9893771f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/18d7ad45-2854-44e1-b7ac-d6c5a901cc70
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£721,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Feb 20251 years ago
Submission Deadline
12 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
17 Jun 2025 - 17 Jun 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRISTOL CITY COUNCIL
Contact Name
Roger Cooper
Contact Email
roger.cooper@bristol.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BRISTOL
Postcode
BS3 9FS
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
TLK South West (England)
Local Authority
Bristol, City of
Electoral Ward
Bedminster
Westminster Constituency
Bristol South

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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