Tender

Provision of Montefiore Blocks A & B Student Halls of Residence Refurbishment

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 3 releases in its history.

TenderCancellation

28 Nov 2019 at 12:41

Tender Notice
TenderAmendment

27 Nov 2019 at 18:06

Tender Notice
Tender

27 Nov 2019 at 18:03

Tender Notice
Summary of the contracting process

The University of Southampton is currently seeking a contractor to undertake the refurbishment of the Montefiore Blocks A & B Student Halls of Residence, with a project value of £116 million. This procurement is classified under construction work and follows an Accelerated Restricted Procedure under OJEU guidelines. The tender submission period is set to close on 20th January 2020, and the contract is expected to commence on 24th March 2020, lasting until 15th June 2021. The work scope includes complete refurbishment of internal areas, upgrading of mechanical and electrical services, and improvements to communal facilities, situated in Southampton, South East England.

This tender represents a significant opportunity for construction firms specialising in refurbishment projects, particularly those with experience in managing complex logistics in live residential settings. Given the project's scale and specifics, businesses that excel in providing innovative building solutions and possess strong project management capabilities would be well-suited to compete. Smaller enterprises (SMEs) are encouraged to participate, especially those adept at 'Just-in-Time' delivery and who can address the sensitivities of working within an occupied residential environment.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Provision of Montefiore Blocks A & B Student Halls of Residence Refurbishment

Notice Description

The complete closure of a residential block for total refurbishment has already been agreed as the best model to improve the overall condition of the Estate. J Block at Glen Eyre Halls has proved to be a good example of this - providing top quality accommodation and representing good value for money. It has also proved that whilst starting with a like for like refurbishment as a base scheme, there are many benefits to including improvements/additional works at the same time. As a result of this the following aspects are tabled for consideration over and above a like for like refurbishment which would normally include all internal areas and complete refurbishment of all M & E services. The list of proposals below is indicative of some of the considerations necessary for the complete refurbishment of Montefiore A&B, but it is by no means the full extent of works. The complete extent of works will need to be established by the consultant team. * Complete refurbishment of all rooms and communal spaces. * Complete refurbishment of M&E services including recommendations for alteration to roof storage tank rooms and ground floor service duct position. * Add an additional kitchen on each floor to Montefiore A with the loss of two bedrooms per floor (8 total). * Create a bedroom by reducing the large kitchen already in Montefiore A as students now using it will be halved - gain 4 bedrooms. * Total loss - 4 bedrooms to create much improved kitchen facilities. * Reconfigure all communal washrooms to self-contained pods containing shower, WC and toilet. * Replace all windows and infill panels with new external insulated rain-screen cladding system. * Report on condition and specification of replacement (if necessary) roof finishes. * External works to consider landscaping, paving, footpaths, signage, lighting etc. This procurement is therefore for the provision of a contractor to provide complete PCSA services, enabling and refurbishment works including roof repairs and window replacement for Montefiore blocks A and B student halls of residence. Due to the exceptionally constrained site and the nature of the works required, the selected contractor will need excellent logistics planning and management skills alongside demonstrable knowledge of managing multiple 'Just-in-Time' deliveries of bedroom and bathroom units and pods and other materials. In addition, the successful contractor must demonstrate understanding of how to manage the sensitivities and complexities of live sites in relation to a residential population, contained within a residential setting. Additional information: The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with bidders. All documentation in relation to this tender can be downloaded from the In-Tend portal. Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the submission of PQQ and/or Invitation to Tender Responses will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the bidder. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'. Bidders are advised that formal expressions of interest in the project must be by way of completion and return of the relevant Pre-Qualification (if applicable) or Invitation to Tender documents via the In-Tend portal. Further instructions for the submission of Invitation to Tender responses are below. To submit your return, please follow the instructions below: 1. Log In 2. Click 'Tenders' 3. Locate the relevant project 4. View Details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the "My Tender Return" panel. The system will only permit your organisation to make one return. 8. Click the red "Submit Return" button. Please note that, to preserve the integrity of the tendering procedure, all queries must made be via the correspondence function within the In-Tend portal. In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University. Due to the nature of this project, it has been deemed unsuitable for division into lots. The risk of dividing the requirement would render the execution of the contract excessively technically difficult, not cost effective and would undermine the proper execution of the contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e2334ea3-f0d1-491e-b4c1-fa1e679913a4
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/abb359b9-8835-4110-96ec-4a3482188668
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Not Specified
Procurement Method Details
Other - Accelerated Restricted Procedure OJEU
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45000000 - Construction work

Notice Value(s)

Tender Value
£116,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Nov 20196 years ago
Submission Deadline
20 Jan 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
24 Mar 2020 - 15 Jun 2021 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Thamid Alim
Contact Email
t.h.alim@soton.ac.uk
Contact Phone
02380 594993 ext 27810

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
TLJ South East (England)
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-e2334ea3-f0d1-491e-b4c1-fa1e679913a4-2019-11-28T12:41:51Z",
    "date": "2019-11-28T12:41:51Z",
    "ocid": "ocds-b5fd17-e2334ea3-f0d1-491e-b4c1-fa1e679913a4",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "2019UoS-0236",
        "title": "Provision of Montefiore Blocks A & B Student Halls of Residence Refurbishment",
        "description": "The complete closure of a residential block for total refurbishment has already been agreed as the best model to improve the overall condition of the Estate. J Block at Glen Eyre Halls has proved to be a good example of this - providing top quality accommodation and representing good value for money. It has also proved that whilst starting with a like for like refurbishment as a base scheme, there are many benefits to including improvements/additional works at the same time. As a result of this the following aspects are tabled for consideration over and above a like for like refurbishment which would normally include all internal areas and complete refurbishment of all M & E services. The list of proposals below is indicative of some of the considerations necessary for the complete refurbishment of Montefiore A&B, but it is by no means the full extent of works. The complete extent of works will need to be established by the consultant team. * Complete refurbishment of all rooms and communal spaces. * Complete refurbishment of M&E services including recommendations for alteration to roof storage tank rooms and ground floor service duct position. * Add an additional kitchen on each floor to Montefiore A with the loss of two bedrooms per floor (8 total). * Create a bedroom by reducing the large kitchen already in Montefiore A as students now using it will be halved - gain 4 bedrooms. * Total loss - 4 bedrooms to create much improved kitchen facilities. * Reconfigure all communal washrooms to self-contained pods containing shower, WC and toilet. * Replace all windows and infill panels with new external insulated rain-screen cladding system. * Report on condition and specification of replacement (if necessary) roof finishes. * External works to consider landscaping, paving, footpaths, signage, lighting etc. This procurement is therefore for the provision of a contractor to provide complete PCSA services, enabling and refurbishment works including roof repairs and window replacement for Montefiore blocks A and B student halls of residence. Due to the exceptionally constrained site and the nature of the works required, the selected contractor will need excellent logistics planning and management skills alongside demonstrable knowledge of managing multiple 'Just-in-Time' deliveries of bedroom and bathroom units and pods and other materials. In addition, the successful contractor must demonstrate understanding of how to manage the sensitivities and complexities of live sites in relation to a residential population, contained within a residential setting. Additional information: The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with bidders. All documentation in relation to this tender can be downloaded from the In-Tend portal. Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the submission of PQQ and/or Invitation to Tender Responses will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the bidder. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'. Bidders are advised that formal expressions of interest in the project must be by way of completion and return of the relevant Pre-Qualification (if applicable) or Invitation to Tender documents via the In-Tend portal. Further instructions for the submission of Invitation to Tender responses are below. To submit your return, please follow the instructions below: 1. Log In 2. Click 'Tenders' 3. Locate the relevant project 4. View Details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the \"My Tender Return\" panel. The system will only permit your organisation to make one return. 8. Click the red \"Submit Return\" button. Please note that, to preserve the integrity of the tendering procedure, all queries must made be via the correspondence function within the In-Tend portal. In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University. Due to the nature of this project, it has been deemed unsuitable for division into lots. The risk of dividing the requirement would render the execution of the contract excessively technically difficult, not cost effective and would undermine the proper execution of the contract.",
        "datePublished": "2019-11-27T18:03:49Z",
        "status": "cancelled",
        "classification": {
            "scheme": "CPV",
            "id": "45000000",
            "description": "Construction work"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 116000000,
            "currency": "GBP"
        },
        "procurementMethodDetails": "Other - Accelerated Restricted Procedure OJEU",
        "tenderPeriod": {
            "endDate": "2020-01-20T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2020-03-24T00:00:00Z",
            "endDate": "2021-06-15T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "works",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/9148bd37-d2bf-4eb8-a6fb-01ad0a15e739",
                "datePublished": "2019-11-27T18:06:49Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/abb359b9-8835-4110-96ec-4a3482188668",
                "datePublished": "2019-11-28T12:41:51Z",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/d74ZA5zA",
            "name": "UNIVERSITY OF SOUTHAMPTON",
            "identifier": {
                "legalName": "UNIVERSITY OF SOUTHAMPTON",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/d74ZA5zA"
            },
            "address": {
                "streetAddress": "University Road",
                "locality": "SOUTHAMPTON",
                "postalCode": "SO171BJ",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Thamid Alim",
                "email": "T.H.Alim@soton.ac.uk",
                "telephone": "02380 594993 ext 27810"
            },
            "details": {
                "url": "https://in-tendhost.co.uk/universityofsouthampton/aspx/Tenders/Current"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/d74ZA5zA",
        "name": "UNIVERSITY OF SOUTHAMPTON"
    }
}