Award

Student Halls Wi-Fi Upgrade (Pilot Phase)

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 2 releases in its history.

Award

19 Dec 2019 at 17:19

Award Notice
Tender

31 Oct 2019 at 08:53

Tender Notice
Summary of the contracting process

The University of Southampton is conducting a public procurement process for the "Student Halls Wi-Fi Upgrade (Pilot Phase)" aimed at enhancing internet connectivity within its student residences. The procurement is currently in the award stage, following a tender period that concluded on 14th November 2019. The project is classified under the Internet network services category and targets the South East region of England. The contract, valued at £20,000, has a start date of 27th November 2019 and is expected to complete by 28th February 2020. The procurement method employed is an open procedure below the threshold, providing opportunities for broad participation.

This tender presents an excellent opportunity for small and medium-sized enterprises (SMEs) who specialise in IT infrastructure, particularly those experienced in installing and upgrading Wi-Fi networks. With the ongoing trend of digital transformation in education, businesses that can deliver reliable and efficient network solutions may find this procurement process beneficial for growth. Bidders are encouraged to register through the University’s electronic tendering tool, In-Tend, to submit expressions of interest and access the necessary tender documentation.

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Notice Information

Notice Title

Student Halls Wi-Fi Upgrade (Pilot Phase)

Notice Description

The University is upgrading Halls of Residence Wi-Fi, which is a key service used by students for both educational and leisure purposes. The University is seeking to run a pilot upgrade to test the effectiveness of in-room wall plate mounted access points. This Tender document relates specifically to the pilot phase of the project only. The outcomes of the pilot will inform the final design rolled out to the remainder of the Halls estate, should that go ahead. The pilot model is to install an in-room WAP in every other student bedroom (i.e. approximately one per two rooms) and reposition existing enterprise class WAP in the corridors of each flat. All WAPs will be free-issue by the University from existing stock. The Pilot Phase is the initial phase of a wider project the University is looking to undertake to support the upgrade of the student halls. Wi-Fi service information gathered from the Pilot Phase will inform the approach adopted for the full rollout. A separate project will be tendered to upgrade the remaining student halls outside of the Pilot Phase. Awarding of a contract for the Pilot Phase, does not mean the automatic awarding of a contract for the upgrading of the remaining student halls buildings outside of the Pilot Phase. The University reserves the right to cancel or delay the undertaking of a further tender for the upgrading of the remaining student halls buildings outside of the Pilot Phase. Additional information: Tender Portal In-Tend: https://in-tendhost.co.uk/universityofsouthampton The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with bidders. All documentation in relation to this tender can be downloaded from the In-Tend portal. Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the submission of PQQ and/or Invitation to Tender Responses will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the bidder. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'. Bidders are advised that formal expressions of interest in the project must be by way of completion and return of the relevant Pre-Qualification (if applicable) or Invitation to Tender documents via the In-Tend portal. Further instructions for the submission of Invitation to Tender responses are below. To submit your return, please follow the instructions below: 1. Log In 2. Click 'Tenders' 3. Locate the relevant project 4. View Details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the "My Tender Return" panel. The system will only permit your organisation to make one return. 8. Click the red "Submit Return" button. Please note that, to preserve the integrity of the tendering procedure, all queries must made be via the correspondence function within the In-Tend portal. In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University. Due to the nature of this project, it has been deemed unsuitable for division into lots. The risk of dividing the requirement would render the execution of the contract excessively technically difficult, not cost effective and would undermine the proper execution of the contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e25f9982-532d-47f0-a03e-276aa333d2ef
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c154fad9-2054-441e-bf9b-e33788b8c3eb
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32412110 - Internet network

Notice Value(s)

Tender Value
£20,000 Under £100K
Lots Value
Not specified
Awards Value
£5,360 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
19 Dec 20196 years ago
Submission Deadline
14 Nov 2019Expired
Future Notice Date
Not specified
Award Date
19 Nov 20196 years ago
Contract Period
27 Nov 2019 - 28 Feb 2020 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Alex Oakley
Contact Email
a.g.oakley@soton.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
TLJ South East (England)
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Supplier Information

Number of Suppliers
1
Supplier Name

GLIDE STUDENT AND RESIDENTIAL

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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