Tender

ICT18008 - Supply of Audio Visual System Hardware and Associated Services

DERBYSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Tender

26 Sep 2018 at 13:50

Tender Notice
Summary of the contracting process

Derbyshire County Council is currently conducting a tender for the "ICT18008 - Supply of Audio Visual System Hardware and Associated Services". This procurement, classified under the industry category of audio-visual equipment (CPV code: 32321200), aims to enhance the functionality of the Council Chamber and other committee rooms within the East Midlands, United Kingdom. The tender period will conclude on 29th October 2018, and an estimated contract value of £306,000 has been set, with a minimum threshold of £175,000. Supplier Days are scheduled for 5th and 12th October 2018, allowing potential bidders to view the Council Chamber and seek clarifications regarding the requirements.

This tender presents significant opportunities for businesses specialising in audio-visual solutions, hardware supply, and associated services. Companies capable of delivering integrated systems that include audio communication, voting management, presentation displays, and robust sound coverage will find this contract particularly relevant. Small and medium-sized enterprises (SMEs) are encouraged to participate, as no lots have been created for this requirement, giving a single contractor full responsibility for the solution. Interested vendors must indicate their preferred attendance for the Supplier Days by 5:00 pm on 3rd October 2018, making this a timely opportunity for proactive engagement.

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Notice Information

Notice Title

ICT18008 - Supply of Audio Visual System Hardware and Associated Services

Notice Description

The Council is seeking to procure an Audio Visual Solution for primary use in its Council Chamber and other committee rooms. The Solution should be capable of meeting the following objectives: - Incorporate centralised software for the management of the solution; - Provide individual delegate units for the purpose of audio communication, voting and attendance management; - Contain presentation screens for displaying Council business, such as reports, presentations and the results of voting; - Integrate with the existing public address system and hearing loop; and - Offer additional sound enhancement to ensure full audio coverage throughout the Council chamber. Supplier Days will be held on the 5th October 2018 and 12th October 2018 at County Hall, Matlock, DE4 3AG to view the Council Chamber and field any questions in regards to the Council's requirement. Timeslots are not exclusive, so other Tenderers may also be present up to a maximum group size of 3. The available timeslots available will be as follows: - 9:00am - 11:00am - 11:30am - 1:30pm - 2:00pm - 4:00pm Timeslots will be provided on a first come first served basis upon receipt of preferred dates and times for attendance via the messaging feature of the Council's e-tendering system. Please indicate your preferred date and time in order of preference as soon as possible, but in any case by no later than 5:00pm on 3rd October 2018 through the Council's e-tendering system. Please include the names and number of attendees (maximum of 3). Once numbers and availability have been confirmed you will be informed of the date and time of your appointment, subject to availability. This requirement has not been separated into lots as the Council has a single requirement for generation of efficiencies and the primary Contractor having full responsibility for delivery of the Solution. This Tender is being advertised through OJEU and the notice was submitted on Monday 24th October 2018.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e2a5ed4c-cea3-43cf-9877-7afdf56e02c4
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0f8e4bb1-1626-47df-b65d-b014df7816b9
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services

CPV Codes

32321200 - Audio-visual equipment

32340000 - Microphones and loudspeakers

50340000 - Repair and maintenance services of audio-visual and optical equipment

Notice Value(s)

Tender Value
£306,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Sep 20187 years ago
Submission Deadline
29 Oct 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2019 - 31 Dec 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBYSHIRE COUNTY COUNCIL
Contact Name
Shane Linthwaite
Contact Email
shane.linthwaite@derbyshire.gov.uk
Contact Phone
+44 1629538978

Buyer Location

Locality
MATLOCK
Postcode
DE4 3AG
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
TLF East Midlands (England)
Local Authority
Derbyshire Dales
Electoral Ward
Matlock West
Westminster Constituency
Derbyshire Dales

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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