Planning

UKSBS Print Solution

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 2 releases in its history.

Planning

12 Oct 2022 at 14:04

Market Engagement Notice
Planning

12 Oct 2022 at 10:01

Market Engagement Notice
Summary of the contracting process

The UK Shared Business Services Limited is planning a tender for a Print Solution contract with an estimated total value of £650,000. The contract involves replacing the existing print solution by 30th June 2023, with a focus on cloud and on-premises solutions. The procurement stage is currently in the planning phase with an upcoming engagement end date of 21st October 2022. The contract falls under the CPV category of Office machinery, equipment and supplies except computers, printers and furniture. The opportunity is suitable for small and medium-sized enterprises.

This tender for the UKSBS Print Solution offers business growth opportunities for service providers capable of installing, training, and maintaining the print solution. Businesses interested in cloud-based or on-premises solutions in the office machinery sector should consider participating. The engagement session scheduled between 27th and 28th October 2022 aims to gather feedback and explore market solutions, providing potential suppliers with insights into pricing mechanisms and technological options. All interested suppliers should register by 21st October 2022 to join the session for this exciting procurement opportunity.

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Notice Information

Notice Title

UKSBS Print Solution

Notice Description

UK Research and Innovation (UKRI) consists of 9 Councils, including 7 research councils, Innovate UK and Research England. UKRI research councils UK SBS and UKRI have a managed print solution implemented across various locations within the UK. The current agreement ends on 30th June 2023 and, there is a requirement to replace the existing service. UK SBS and UKRI have a cloud first strategy and therefore UK SBS would like to explore the viability of a cloud solution, however due to new ways of working post COVID, UK SBS are also exploring the use of a strictly on-premises solution. There's also a possibility of Gov printing, which UK SBS are keen to investigate. The solution may also be cloud based with onsite servers. UK SBS Cloud based strategy is based on the government's strategy which can be located via https://www.gov.uk/guidance/government-cloud-first-policy and covers all MFD devices supported by UK SBS and for the Research Council at the named locations. All devices must be ready for use by 30th June 2023. The previous solution led to UK SBS having the solution provider's printers, therefore they will be removed at the end of their tenure. There are currently 50 printers across UK SBS and UKRI. The estimated total value for up to 7 years ( 3+1+1+1+1) contract is PS650,000 excluding VAT . We are conducting market research with our Shared Services provider, UK SBS, to get feedback on our specification, understand available technological options, and pricing mechanisms. A route to market has not yet been established. We're holding pre-market supplier engagement session(s) between Thursday 27th and Friday 28th October 2022 for half an hour per session. UKSBS are keen to assess details of what is available on the market through a market engagement exercise and the aim of this session will be an exploratory and knowledge gathering session to evaluate the overall market and new solutions. UK SBS would like to explore the viability of a cloud solution, on-premises solution. There's also a possibility of Gov printing, which UK SBS are keen to investigate. The solution may also be cloud based with onsite servers. This session is also an opportunity to gain an understanding of the possible solutions and prices on offer in the current market as well as fact finding. All locations are in scope the solution must provide a Single Secure printing solution for the user numbers and sites as a minimum equivalent to the devices The solution must also allow printing through 'Pull Printing'. Staff must be able to print to any device around the buildings using the pull printing solution from either the wired or wireless corporate networks. User authenticates at any MFD which releases print job. Guests and Visitors must be able to print to any MFD securely It is expected that the solution should cover the following: - * Service providers to install print solution * Service provider to provide training * Service provider to maintain solution Additional information: If you could please register your interest in attending by emailing DDaTprocurement@uksbs.co.uk by no later than 12:00PM on Friday 21st October 2022 detailing your organization's name and representatives of who will be attending on the day. The supplier engagement session itself will take place between Thursday 27th and Friday 28th October 2022 for half an hour per session. When emailing if you could please reference in the subject "DDaT22418 Supplier Day". Upon registration you will be sent through a zoom code for attending the day. All attending suppliers must familiarize themselves with the requirements in advance of the session(s) as we are seeking expertise and feedback from the market. AGENDA (to be refined) a) Welcome, introductions and format (UKRI & UK SBS) b) Purpose & project overview (UKRI & UK SBS) c) High-level requirements (UKRI) d) Market products & capabilities (supplier perspective) e) Specification feedback (All) f) Q&A (All) j) Next Steps & Procurement process (UK SBS) k) AOB (All)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e3bac723-c49d-485d-927b-4cf3dba36c2b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2d41aeb6-ca41-4590-a8fa-22d7686896ed
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30100000 - Office machinery, equipment and supplies except computers, printers and furniture

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Oct 20223 years ago
Submission Deadline
Not specified
Future Notice Date
21 Oct 2022Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
DDaT Procurement
Contact Email
ictprocurement@uksbs.co.uk
Contact Phone
01793 86 7005

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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