Tender

Maintenance of Coin Handling Equipment

POST OFFICE LIMITED

This public procurement record has 2 releases in its history.

TenderAmendment

25 Nov 2020 at 14:28

Tender Notice
Tender

24 Nov 2020 at 16:57

Tender Notice
Summary of the contracting process

The Post Office Limited is seeking tenders for the maintenance of coin handling equipment, with a total estimated value of £500,000. This public procurement opportunity is categorized under services, specifically involving coin-handling machines. The procurement process is currently at the tender stage, and bids must be submitted by 11th January 2021. The contract is expected to commence on 19th February 2021 and will span approximately two years, concluding on 17th February 2023. This maintenance requirement is targeted across multiple locations in the UK, including West Midlands, London, Scotland, and Northern Ireland.

This tender presents significant opportunities for businesses specialising in maintenance services and supply of coin handling equipment, especially those with experience in the financial sector or relevant engineering capabilities. Suppliers that can provide preventative and corrective maintenance, along with access to necessary service software and manufacturer-approved parts, would be well-positioned to compete. Furthermore, businesses that can demonstrate cost-effective solutions for coin validation and processing will also find a strong advantage in this procurement process.

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Notice Information

Notice Title

Maintenance of Coin Handling Equipment

Notice Description

1.Maintenance of existing Coin Handling Equipment Post Office Limited (POL) have a requirement for preventative and corrective maintenance for a range of coin processing machines, including Bullion Packaging Systems and active coin sorters, most are manufactured and/ or provided by Scan Coin/Suzohapp. On site engineer cover provided by the incumbent, at its Birmingham, Midway Hse operation. Belfast and Glasgow operate with reactive maintenance cover and planned preventative maintenance visits. Hemel Hempstead has a working BPS, this is not currently operational and the equipment is held for contingency and or spares cannibalisation. The active coin sorters at Post Office sites require regular testing and calibration to comply with the requirements of the Royal Mint (RM) and by extension, HM Treasury. The Supplier shall be required to ensure active coin sorters are able to meet with HM Treasury's objective to protect the integrity of UK coin, via the proposed machine testing framework and cash centre accreditation. The Supplier shall make mechanical adjustments and replace necessary components with manufacturer approved parts to ensure mechanical compliance with the RM standards/guidelines. The Supplier must have access to the manufacturers' service software on the coin sorters to calibrate the machines and maintain the RM approved configurations. The supplier shall be required to work with 3rd party suppliers of Bullion and Sachet film and assist POL in any evaluation of film changes that may impact maintenance or operation of equipment. Current POL owned equipment is listed in the ITT. Maintenance of the existing estate may include cannibalisation of POL 'spare and or redundant BPS lines' for parts, where viable, to reduce costs. 2.Provision of New equipment POL may have a requirement for provision of new equipment to replace any existing equipment that is beyond economical repair or deemed End of Life (EOL). The new equipment may be replacement "like for like" equipment or any equipment of upgraded specification that Post Office may choose to purchase. Equipment packaging solutions shall comply with the standards laid out by UK Finance, reference Standard 21, September 2019, copies of which can be obtained by contacting: UK Finance, 1 (www.cashservices.org.uk) Equipment supplied to POL shall be required to meet any Coin checking and validation standards as directed by RM, HM Treasury or UK finance. POL may seek alternative solutions to the current style of Bullion production and coin validation if the supplier can demonstrate solutions that provide cost benefits, Pricing for new or replacement equipment shall be provided to POL for both cash purchase (CapEX), lease to purchase and fixed term rental options. 3. The Supplier may be requested to provide other associated services in the future, such as the supply of Bullion film, Sachet film and a closed loop recycling scheme . Additional information: Option to buy anything from basic active coin sorter upwards, replacement cage loader, replace all EOL kit Award Criteria: Price is not the only award criterion and all criteria are stated only in the procurement documents Tenders or requests to participate must be submitted https://postoffice.wax-live.com Type of the contracting authority: Other type, Postal Authority NUTS code:3 UK The Tenderers will submit their bids by uploading them on to Web3, the Post Offices e-portal via the following links: * http://corporate.postoffice.co.uk/our-suppliers * https://postoffice.wax-live.com/S2C/ * If supplier is not already registered on Web3, please ensure that you complete Self Registration on https://postoffice.wax-live.com/S2C/ "Register Here"

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e430c5f1-032b-4c16-848d-57c488197dcb
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5722f04e-f860-4543-b981-0c4cca3814c7
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30123600 - Coin-handling machines

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Nov 20205 years ago
Submission Deadline
11 Jan 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
19 Feb 2021 - 17 Feb 2023 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
POST OFFICE LIMITED
Contact Name
Romano Castello
Contact Email
romano.castello@postoffice.co.uk
Contact Phone
+44 796 862 0889

Buyer Location

Locality
LONDON
Postcode
EC2Y 9AQ
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
TLG West Midlands (England), TLI London, TLM Scotland, TLN Northern Ireland
Local Authority
Islington
Electoral Ward
Bunhill
Westminster Constituency
Islington South and Finsbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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