Tender

4400005354 - Forensic Auditing Software

BIRMINGHAM CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

27 Apr 2021 at 15:51

Tender Notice
Summary of the contracting process

The Birmingham City Council is currently involved in a tender process for the procurement of Accounts Forensic Analysis Software aimed at improving control over invoice processing. This contract, titled "4400005354 - Forensic Auditing Software," is classified within the IT software package industry category. The procurement stage is at the tender phase, with key dates indicating a submission deadline of noon on 11th May 2021 and a contract period commencing on 8th July 2021, lasting for two years with potential extensions. The procurement process will be managed through the council's e-tendering system, In-tend, which requires suppliers to register to express interest and access relevant documentation. The delivery location for this service will be Birmingham, West Midlands, United Kingdom.

This tender presents a valuable opportunity for businesses specialising in software development and support services, particularly those with expertise in fraud detection and financial auditing software. Companies that provide custom software solutions or software-related services would be well-suited to compete in this process. Engaging in this contract could facilitate significant business growth by enabling service providers to demonstrate their capabilities in delivering critical software that aids in mitigating financial risks for the council.

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Notice Information

Notice Title

4400005354 - Forensic Auditing Software

Notice Description

The Council requires a supplier for the provision of Accounts Forensic Analysis Software. Birmingham City Council manages the processing of approximately 400,000 invoices and credit memos per annum. It is essential to maintain a robust system of controls in this area. At present, the current ERP, SAP warns a user on entry of potential duplication when the Master Supplier Reference (vendor number) and Invoice Reference exactly match a previous entry i.e. Vendor Number Vendor Name Invoice Reference 1000000001 ABC Limited 12345 1000000001 ABC Limited 12345 BCC extracts each day's invoices and send those to the current solution. The Finance and Governance department staff review the exceptions which the current solution identifies and record how they have resolved them. The actual work for dealing with the exceptions in SAP Voyager is done in Voyager itself. These existing checks are only partially effective and therefore, in order to greatly reduce risk, protect budgets from losses and drive process improvements, we require software functionality that is able to identify and report those invoices with errors which are not detected easily or at least detected until after payment has been made. As well as the ability to combat potentially sophisticated fraud which we are unable to currently replicate with ease in SAP. This contract will be for a period of 2 years with 2 possible 12 month extension periods with the initial 2 year period covering the dates 08 07 2021 until 07 07 2023. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant quotation documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 464 8000. Your completed quotation submission should be returned by noon on 11th May 2021 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc Additional information: If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal. Delivery Notes Birmingham Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e437a229-becb-420e-a8af-6678a163cde0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/800a7c0f-3655-403d-8ef0-58f480026ea6
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48517000 - IT software package

72230000 - Custom software development services

72260000 - Software-related services

72261000 - Software support services

72262000 - Software development services

72810000 - Computer audit services

79210000 - Accounting and auditing services

79212400 - Fraud audit services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Apr 20214 years ago
Submission Deadline
11 May 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
8 Jul 2021 - 7 Jul 2023 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRMINGHAM CITY COUNCIL
Contact Name
Scott Angus
Contact Email
scott.angus@birmingham.gov.uk
Contact Phone
0121 464 8000

Buyer Location

Locality
WEST MIDLANDS
Postcode
B4 7WB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Newtown
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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