Award

School Transport Planning and Management Software

HEREFORDSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Award

26 Sep 2019 at 10:41

Award Notice
Tender

22 Jul 2019 at 12:59

Tender Notice
Summary of the contracting process

Herefordshire Council, based in Hereford, is seeking tenders for "School Transport Planning and Management Software". This procurement process falls within the goods category, specifically under industry-specific software solutions. The contract is valued at £80,000 over three years and is initiated via an open procurement procedure. Interested parties were required to submit their tenders by 16 August 2019, with the successful contract period starting on 14 October 2019 and ending on 13 October 2022. The tender document provides further details about the council's transport services for approximately 4,500 clients across 120 establishments in Herefordshire and neighbouring counties.

This tender presents significant opportunities for small to medium-sized enterprises (SMEs) and voluntary community social enterprises (VCSEs) specialised in software development and transport solutions. Businesses with expertise in travel management services, scheduling software, and transport systems consultancy would be particularly well-suited to compete in this procurement process. The contract's focus on a software solution designed for educational transport needs suggests that firms with innovative approaches to mapping and route planning for school transport are likely to thrive. Establishing a partnership with Herefordshire Council could enhance a company's portfolio and facilitate growth in the public sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

School Transport Planning and Management Software

Notice Description

Herefordshire Council provide home to school and college transport to approximately 4,500 clients across 120 establishments throughout Herefordshire and neighbouring Counties. The service is coordinated by the Council's Passenger Transport team based at Plough Lane, Hereford which includes public bus services (not in scope of this requirement), school and college transport, and special transport (SEN). The Passenger Transport team consists of 15 members of staff. The current database system in use for managing the service is scheduled to be withdrawn and so tenders are being invited for a replacement system that provides a software solution specifically designed for school, college, and SEN transport including integrated map based route planning functionality. The total value of the contract over the initial 3 year period (excluding the possible extensions) must not exceed PS80,000 excluding VAT. Any tenders received above this figure will be deemed as non-compliant. Additional information: Herefordshire Council has published this opportunity on the 'Supplying the Southwest Portal'. To view the tender documentation related to this opportunity you will need to register on the portal, if you are not already register with Procontract, and express an interest in the opportunity. To Register with Supplying the Southwest Portal (Procontract) click on the link below or copy and paste the link into your browser address bar; https://www.supplyingthesouthwest.org.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e6e18770-1ca2-4ccf-a6ed-98a8b80db9d1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/55dbdb6d-2bd5-46f5-85f1-b388de273b6f
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

63 - Supporting and auxiliary transport services; travel agencies services

71 - Architectural, construction, engineering and inspection services

CPV Codes

48100000 - Industry specific software package

48332000 - Scheduling software package

63516000 - Travel management services

71311200 - Transport systems consultancy services

71356000 - Technical services

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
Not specified
Awards Value
£80,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
26 Sep 20196 years ago
Submission Deadline
16 Aug 2019Expired
Future Notice Date
Not specified
Award Date
18 Sep 20196 years ago
Contract Period
13 Oct 2019 - 13 Oct 2022 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HEREFORDSHIRE COUNCIL
Contact Name
Phillip Clayton
Contact Email
phillip.clayton@herefordshire.gov.uk
Contact Phone
+44 1432383729

Buyer Location

Locality
HEREFORD
Postcode
HR4 0LE
Post Town
Hereford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG11 Herefordshire, County of
Delivery Location
TLG West Midlands (England)
Local Authority
Herefordshire, County of
Electoral Ward
Widemarsh
Westminster Constituency
Hereford and South Herefordshire

Supplier Information

Number of Suppliers
1
Supplier Name

DATA IMAGES SOFTWARE SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-e6e18770-1ca2-4ccf-a6ed-98a8b80db9d1-2019-09-26T11:41:48+01:00",
    "date": "2019-09-26T11:41:48+01:00",
    "ocid": "ocds-b5fd17-e6e18770-1ca2-4ccf-a6ed-98a8b80db9d1",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "HEREFCC-DN424235-12325692",
        "title": "School Transport Planning and Management Software",
        "description": "Herefordshire Council provide home to school and college transport to approximately 4,500 clients across 120 establishments throughout Herefordshire and neighbouring Counties. The service is coordinated by the Council's Passenger Transport team based at Plough Lane, Hereford which includes public bus services (not in scope of this requirement), school and college transport, and special transport (SEN). The Passenger Transport team consists of 15 members of staff. The current database system in use for managing the service is scheduled to be withdrawn and so tenders are being invited for a replacement system that provides a software solution specifically designed for school, college, and SEN transport including integrated map based route planning functionality. The total value of the contract over the initial 3 year period (excluding the possible extensions) must not exceed PS80,000 excluding VAT. Any tenders received above this figure will be deemed as non-compliant. Additional information: Herefordshire Council has published this opportunity on the 'Supplying the Southwest Portal'. To view the tender documentation related to this opportunity you will need to register on the portal, if you are not already register with Procontract, and express an interest in the opportunity. To Register with Supplying the Southwest Portal (Procontract) click on the link below or copy and paste the link into your browser address bar; https://www.supplyingthesouthwest.org.uk",
        "datePublished": "2019-07-22T13:59:48+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48100000",
            "description": "Industry specific software package"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "63516000",
                "description": "Travel management services"
            },
            {
                "scheme": "CPV",
                "id": "48332000",
                "description": "Scheduling software package"
            },
            {
                "scheme": "CPV",
                "id": "71356000",
                "description": "Technical services"
            },
            {
                "scheme": "CPV",
                "id": "71311200",
                "description": "Transport systems consultancy services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "West Midlands",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "West Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 80000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2019-08-16T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2019-10-14T00:00:00+01:00",
            "endDate": "2022-10-13T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "goods",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/441be027-4b96-4ddd-8287-1965a6d2cfdd",
                "datePublished": "2019-07-22T13:59:48+01:00",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-60507",
            "name": "Herefordshire Council",
            "identifier": {
                "legalName": "Herefordshire Council"
            },
            "address": {
                "streetAddress": "Council Offices, Plough Lane",
                "locality": "Hereford",
                "postalCode": "HR4 0LE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Phillip Clayton",
                "email": "phillip.clayton@herefordshire.gov.uk",
                "telephone": "+44 1432383729"
            },
            "details": {
                "url": "https://www.herefordshire.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-30661",
            "name": "Data Images Software Solutions Ltd",
            "identifier": {
                "legalName": "Data Images Software Solutions Ltd"
            },
            "address": {
                "streetAddress": "TS10 5SH"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-60507",
        "name": "Herefordshire Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-e6e18770-1ca2-4ccf-a6ed-98a8b80db9d1-1",
            "status": "active",
            "date": "2019-09-19T00:00:00+01:00",
            "datePublished": "2019-09-26T11:41:48+01:00",
            "value": {
                "amount": 80000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-30661",
                    "name": "Data Images Software Solutions Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2019-10-14T00:00:00+01:00",
                "endDate": "2022-10-13T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/55dbdb6d-2bd5-46f5-85f1-b388de273b6f",
                    "datePublished": "2019-09-26T11:41:48+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}