Award

Biomass Boiler Service and Maintenance

BUCKINGHAMSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Award

17 Mar 2025 at 10:59

Award Notice
Tender

20 Sep 2024 at 10:25

Tender Notice
Summary of the contracting process

Buckinghamshire Council has awarded a contract for "Biomass Boiler Service and Maintenance" to BBSM Ltd. The contract, valued at £500,000, spans from 1st April 2025 to 31st March 2028 and covers nine sites across the region of England. This contract involves comprehensive maintenance activities, including planned preventative maintenance and reactive maintenance to ensure compliance with statutory and regulatory requirements. This procurement process was carried out using an open procedure, with the tender period ending on 23rd October 2024 and the contract period starting on 1st February 2025.

This tender presents significant opportunities for businesses specialising in repair and maintenance services, particularly those with expertise in biomass boiler systems. The contract's requirements for high-quality maintenance, performance reporting, and continuous improvement align well with firms that can deliver reliable and efficient services. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are particularly encouraged to engage, providing an excellent chance for business growth through a collaborative partnership with Buckinghamshire Council.

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Notice Information

Notice Title

Biomass Boiler Service and Maintenance

Notice Description

The Biomass Boiler Service and Maintenance contract for Buckinghamshire Council spans three years from February 1, 2025, with two possible one-year extensions, totalling up to five years. Covering nine sites across Buckinghamshire, the service provider will deliver high-quality, proactive maintenance, including planned preventative maintenance (PPM) and reactive maintenance, ensuring statutory and regulatory compliance, and maintaining HETAS Certification standards. Key tasks include annual services, interim services, bi-weekly visits, and monthly checks. These PPM visits will involve various configurations for inspecting and maintaining boilers, fuel stores, and associated equipment to ensure optimal performance and compliance. Reactive maintenance requires 24/7 assistance for urgent faults and normal working hours assistance for other faults, categorized by priority with specific rectification periods. The service provider will report on both aspects, detailing performance statistics, compliance rates, and any issues encountered. Additionally, the provider must maintain a single point of contact to manage the contract, logs of servicing requests, tasks, and communication. Performance monitoring ensures continuous improvement and adherence to service standards. The service provider will produce regular performance reports, maintain accurate asset registers, and ensure all statutory and regulatory tests are conducted and documented. This approach supports Buckinghamshire Council's operational needs, fostering a collaborative environment for efficient and reliable maintenance of their biomass boiler systems. Due to the lack of certainty as to the demand for the Services under this Contract, the Council has estimated the amount that it will spend under this Contract during the Contract Period, (including any possible extension periods) at PS470,000. This is only an estimate and the actual spend maybe higher or lower than this figure. The Council is of the opinion that TUPE will not apply.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e75cbda0-0147-40d6-ac31-132016a0a38a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/30c02639-96fb-401e-8a63-10aa26ab9d03
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£470,000 £100K-£500K
Lots Value
Not specified
Awards Value
£500,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
17 Mar 202511 months ago
Submission Deadline
23 Oct 2024Expired
Future Notice Date
Not specified
Award Date
14 Mar 202511 months ago
Contract Period
31 Mar 2025 - 31 Mar 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BUCKINGHAMSHIRE COUNCIL
Contact Name
Adrian Ratcliff
Contact Email
adrian.ratcliff@buckinghamshire.gov.uk
Contact Phone
+44 1296383337

Buyer Location

Locality
AYLESBURY
Postcode
HP20 1UA
Post Town
Hemel Hempstead
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ13 Buckinghamshire
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Buckinghamshire
Electoral Ward
Aylesbury North
Westminster Constituency
Aylesbury

Supplier Information

Number of Suppliers
1
Supplier Name

BBSM

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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