Tender

ICT18017 Fuel Access Control and Monitoring Solution

DERBYSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Tender

22 Nov 2018 at 16:36

Tender Notice
Summary of the contracting process

The Derbyshire County Council is seeking quotes for the "ICT18017 Fuel Access Control and Monitoring Solution," a procurement aimed at upgrading their existing fuel management system to be compatible with Windows 10. This open tender falls within the goods category, specifically targeting industry-specific software solutions. Interested suppliers must submit their bids by 17 December 2018, with the contract expected to start on 1 January 2019 and run for an initial term of three years. The successful provider will be required to implement the solution in line with the council's infrastructure within 30 days of contract signing, with the potential for extensions based on performance.

This opportunity presents significant growth potential for businesses specialising in fuel monitoring and control systems, particularly those experienced in delivering on-premise software solutions and compatible hardware. Small and medium enterprises (SMEs) with a background in providing technological upgrades or maintenance services will be particularly well-suited to compete in this tender. Companies should focus on demonstrating their ability to integrate their solutions with existing equipment, ensuring compatibility and a seamless transition for the council's operations.

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Notice Information

Notice Title

ICT18017 Fuel Access Control and Monitoring Solution

Notice Description

The Council requires a supply and support arrangement for a Fuel Access Control and Monitoring Solution and is inviting Quotes from providers in order to identify the most cost effective method of upgrading the Council's current system to operate with Windows 10, utilising as much of the existing equipment as possible. The Solution should be hosted On Premise and compatible with the Council's infrastructure (detailed in Appendix E Technical Infrastructure) The Council requires the Solution to be implemented and live within 30 days of contract signature and intends to procure the Solution for an initial term of 3 years with options to extend on an annual basis for up to 2 further years, taking the total contract term to a maximum of 5 years. Any extensions will be at the sole discretion of the Council based on performance and business need. The key deliverables for this contract are: * Fuel Monitoring and Control hardware - e.g. Fuel Monitoring and Control Heads at the pumps, Programming Device for the existing central admin PC, and Secure Physical Tokens; * Fuel Monitoring and Control software to enable; o Electro-mechanical pump control; o Fuel flow measurement using existing or replacement sensors; o Fuel access control programming; o Remote pump monitoring/control functionality; o Secure Physical Token programming; o Provision of management reports; o Daily upload of fuel issued; and o Low fuel stock alerts to be automatically alerted/flagged up. * New communications infrastructure based on Mobile Data Network (3G/4G suitable to the geographic location); * All associated works, including decommissioning of existing hardware, to enable the above e.g. electrical/mechanical wiring etc.; * All documentation to support the above to be supplied prior to handover; and * Support and maintenance of the hardware and software. Additional information: This project is being administered via the Council's electronic tendering system, which requires interested parties to register and request documents, plus receive them electronically for the project and submit responses. Bidders must ensure that all Quote Documents requiring a response are completed and submitted through the 'response wizard' feature of the Council's electronic tendering system.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e79287ee-4f38-4c8c-a46d-1fd48fbd9f97
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/da81fcb4-ee3c-4856-ad7f-0faa225bfacd
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£25,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Nov 20187 years ago
Submission Deadline
17 Dec 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2019 - 31 Dec 2021 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBYSHIRE COUNTY COUNCIL
Contact Name
Gemma Walker
Contact Email
gemma.walker@derbyshire.gov.uk
Contact Phone
+44 1629532087

Buyer Location

Locality
MATLOCK
Postcode
DE4 3AG
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
TLF East Midlands (England)
Local Authority
Derbyshire Dales
Electoral Ward
Matlock West
Westminster Constituency
Derbyshire Dales

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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