Planning

Room/Asset Booker

UNIVERSITY OF BRISTOL

This public procurement record has 1 release in its history.

Planning

24 Jun 2025 at 09:07

Market Engagement Notice
Summary of the contracting process

The University of Bristol is currently in the planning stage for a procurement process titled "Room/Asset Booker" aimed at acquiring a software package to streamline the booking of various resources across its buildings. Classified under the industry category of "Software package and information systems," this opportunity is centred around simplifying the current fragmented digital booking landscape at the University. The engagement end date for this market research phase is 8th July 2025, with the location specified as Bristol, South West, United Kingdom. The procurement process is initiated as a tender and seeks early market engagement to better understand available tools and define requirements, potentially limiting participation to suitable providers responding to this notice.

This tender presents significant opportunities for businesses specialising in software development, particularly those offering innovative booking solutions for diverse types of resources. It is well-suited for SMEs interested in expanding their market reach by providing a tool that is accessible to different user categories within an educational context. Both current software providers in resource management and new entrants with capabilities in integrating various booking systems can benefit from responding, offering a chance to influence the requirements and procurement route chosen by the University of Bristol and gain a foothold in an academic setting.

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Notice Information

Notice Title

Room/Asset Booker

Notice Description

Room/Asset Booking System The University of Bristol (UoB) currently uses various systems to book different types of resources across all our buildings. The proliferation of systems is historical and due to a combination of factors such as the type of bookable resource (rooms, desks, study space, equipment, car park, labs...), who is the person requesting the booking (differences if staff or students), or who owns the resource with schools and departments independently managing their own systems. Our intention is to simplify this digital landscape with a single tool that can be accessed by various types of users, in various locations and for the purpose of booking a variety of resources. Please see attached documents that provide a High Level Overview of our Requirements and a response document that will enable us to better define our requirements. This Early Market Engagement is to get a better understanding of the Tools that are available in the market place, to better define our requirements, to understand what is possible and decide the most appropriate route to Market, it may not result in a Public Tender it may be restricted to suitable Providers who have responded to this Notice. Please note the University Of Bristol is not a Contracting Authority as defined by PA2023 Additional information: The following documents will provide a better understanding of our requirements. We would be grateful if you could take the time to complete and return the Requirements Spreadsheet to purchasing-office@bristol.ac.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e7c95fdb-76f4-4bb7-8b61-7b2b52a218e2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/094c2f34-85d4-477d-b4d8-517b24eedd30
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
8 Jul 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF BRISTOL
Contact Name
Steve Davies
Contact Email
purchasing-office@bristol.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
BRISTOL
Postcode
BS1 5DS
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
TLK South West (England)
Local Authority
Bristol, City of
Electoral Ward
Central
Westminster Constituency
Bristol Central

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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