Tender

INVITATION TOTENDER FOR THE SUPPLY AND INSTALLATION OF AN EXTENSTION TO AN XPLAN PHYSICAL ACCESS CONTROL SYSTEM WITH ASSOCIATED SERVICES

WEST MIDLANDS FIRE AND RESCUE AUTHORITY

This public procurement record has 1 release in its history.

TenderCancellation

18 Nov 2016 at 20:17

Tender Notice
Summary of the contracting process

The West Midlands Fire and Rescue Authority is seeking tenders for the supply and installation of an extension to its existing xPlan physical access control system across 38 locations in the West Midlands region. This procurement process, classified under the goods category with a focus on access control systems, is currently in the planning stage, having published its notice on 18th July 2016, with a deadline for submissions set for 17th August 2016. The estimated contract value ranges from £200,000 to £300,000, with the contract anticipated to commence on 3rd October 2016 and conclude on 30th September 2017. The procurement method employed is an open procedure, ensuring wide accessibility for bidders.

This tender represents a significant opportunity for businesses that specialise in security and facilities management solutions, particularly those capable of integrating or extending access control systems. Small and medium-sized enterprises (SMEs) that can demonstrate innovation and cost-effectiveness in their proposals would be particularly well-suited to compete. Moreover, firms with expertise in software development, specifically in relation to facilities management and access security systems, may find this contract aligns with their capabilities, presenting a chance for growth and collaboration with a key public sector authority.

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Notice Information

Notice Title

INVITATION TOTENDER FOR THE SUPPLY AND INSTALLATION OF AN EXTENSTION TO AN XPLAN PHYSICAL ACCESS CONTROL SYSTEM WITH ASSOCIATED SERVICES

Notice Description

West Midlands Fire and Rescue Authority has identified the need to extend its existing x Plan access control system to 38 locations around the West Midlands region. The specification, Appendix 4, describes a requirement for the expanded Physical Door Access Control System along with associated services. It is assumed that the most cost effective solution will be achieved by extending the existing xPlan system and re-using all of the hardware, software cards and associated interfaces with the HR and Timekeeping systems for those sites already fitted with access control. The existing system uses xPlan V9.x software and is compatible with all PLAN controller hardware options - this software front end is scalable to accommodate the expansion without the need for additional software licenses. Please note that WMFRA ICT department have invested a significant amount of time and effort into the creation of HR and transaction based timekeeping links with the xPlan system at a database level. The saving must therefore be sufficient to off-set the requirement for re-development of these interfaces. Any tenders that propose a retrofit replacement of the existing systems must allow for the replacement to occur out-of-hours and at their own cost. The cost of a replacement system would need to include these potential areas: retrofit of card readers and door access control to HQ building and Haden Cross Fire Station, a replacement ICT server, the re-writing of interfaces by the Authority's ICT department for HR and timekeeping systems, replacement ID cards for all staff and training on a new system. If you would like to be considered for this contract please download, complete and return the tender documentation for this opportunity via the EU Supply portal, which can be located by clicking and following this link: https://uk.eu-supply.com/login.asp?B=BLUELIGHT. If you are not already registered as a supplier with EU Supply this process will need to be completed before the tender opportunity can be accessed. Registration can be completed by clicking on the tab on the EU Supply homepage 'New Supplier Registration' and following the instructions on screen.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e7f14a2c-adc9-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3dbd2cbe-fb9d-43a1-8842-d6e8e97117ab
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

48 - Software package and information systems

CPV Codes

42961100 - Access control system

48420000 - Facilities management software package and software package suite

48421000 - Facilities management software package

48517000 - IT software package

48730000 - Security software package

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Nov 20169 years ago
Submission Deadline
17 Aug 2016Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Oct 2016 - 30 Sep 2017 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST MIDLANDS FIRE AND RESCUE AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B7 4HW
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Nechells
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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