Planning

676_20 Total Facilities Management

ESPO

This public procurement record has 2 releases in its history.

Planning

08 Feb 2021 at 15:36

Planned Procurement Notice
Planning

30 Jul 2020 at 11:24

Planned Procurement Notice
Summary of the contracting process

ESPO is preparing to launch a tender titled "676_20 Total Facilities Management," aimed at establishing a multi-supplier framework agreement for Facilities Management (FM) services across the United Kingdom. The procurement process is currently in the planning stage, with an estimated total value of £500 million. The contract period is set from 1st April 2021 to 31st March 2024, with a potential one-year extension. Interested parties must be able to provide at least 75% of specified services and cover regions including East Midlands, East of England, North East England, North West England, South East England, South West England, West Midlands, Yorkshire and Humber, London, Scotland, Wales, and Northern Ireland. Key deadlines include a submission date for comments on terms by 4th September 2020.

This tender presents significant opportunities for growth, especially for businesses specialising in multidisciplinary facilities management services, including cleaning, security, maintenance, and environmental management. Companies that are SMEs or part of the voluntary and community sector are particularly encouraged to participate, as the framework is designed to support public bodies such as local authorities, educational establishments, and healthcare services. Engaging in this tender can help providers expand their customer base and potentially secure long-term contracts in a competitive public procurement landscape.

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Notice Information

Notice Title

676_20 Total Facilities Management

Notice Description

Please note this is a prior information notice and tender documentation is not available yet. ESPO is seeking to establish a multi supplier framework agreement for the provision of Facilities Management (FM) Services. This national framework will provide a complete suite of facilities management services for customers seeking to aggregate their requirements. The framework will consist of 3 lots based on total contract value. Lot 1: Total Facilities Management Services, Lot 2: Total Facilities Management Services, Lot 3: Total Facilities Management Services. Tenderers are required to provide and deliver an integrated multidisciplinary range of facilities management services. Tenderers will need to able to provide the services within one or more of the following geographical regions: East Midlands; East of England; North East England; North West England; South East England; South West England; West Midlands; Yorkshire and Humber; London; Scotland; Wales; and Northern Ireland. It will be a mandatory requirement that tenderers are able to provide at least 75 % of the services listed within the specification if they intend to tender for either Lot 1, 2 or 3. The framework agreement has the option to extend for up to a further 12 months. The total estimated value stated includes the option period. Economic operators are invited to comment on the terms and conditions of the framework agreement and call-off terms. A copy of the framework agreement and call-off terms will be sent to the economic operators that request a copy of the terms and conditions of the framework agreement and call-off terms via place@espo.org. Any comments should be submitted to place@espo.org by 5 p.m. on 4 September 2020. ESPO does not bind itself to accept any proposed changes. ESPO may not consider and may reject any proposed amendments submitted after this date. To express an interest: (a) go to www.eastmidstenders.org (b) register; (c) search for tender opportunity '676_20'; (d) express an interest. Additional information: As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the framework agreement is open for use by Public Bodies (defined at https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local authorities; educational establishments (including academies); central government departments and agencies; police, fire and rescue and coastguard emergency services; NHS and HSC bodies, including ambulance services; registered charities; registered social landlords; the corporate office of the house of lords, the corporate officer of the house of commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: http://www.espo.org/About-us-(1)/FAQs/Legal An eAuction process may be used to award subsequent call-off contracts following the reopening of competition among the parties to the framework agreement. ESPO has established a commercial trading company, ESPO Trading Ltd, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Ltd on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any second framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Ltd may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders' information only.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e9d3ea3f-7fae-451e-9fa4-65aa4bd417fe
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/40ab23e2-d8dc-42bb-b587-a40f205abec2
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Framework
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

55 - Hotel, restaurant and retail trade services

72 - IT services: consulting, software development, Internet and support

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

45452000 - Exterior cleaning work for buildings

55500000 - Canteen and catering services

72514300 - Facilities management services for computer systems maintenance

77310000 - Planting and maintenance services of green areas

79710000 - Security services

79993000 - Building and facilities management services

90500000 - Refuse and waste related services

90710000 - Environmental management

Notice Value(s)

Tender Value
£500,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Feb 20215 years ago
Submission Deadline
Not specified
Future Notice Date
9 Feb 2021Expired
Award Date
Not specified
Contract Period
31 Mar 2021 - 31 Mar 2024 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ESPO
Contact Name
Place and Environment Procurement Team
Contact Email
tenders@espo.org
Contact Phone
Not specified

Buyer Location

Locality
LEICESTER
Postcode
LE19 1ES
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
Not specified
Local Authority
Blaby
Electoral Ward
Enderby
Westminster Constituency
South Leicestershire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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