Tender

L25017-T-MC - Workforce Management System

LONDON LUTON AIRPORT OPERATIONS LIMITED

This public procurement record has 1 release in its history.

Tender

07 Apr 2025 at 08:15

Tender Notice
Summary of the contracting process

London Luton Airport Operations Limited is seeking bids for the implementation of a Workforce Management System under the title "L25017-T-MC - Workforce Management System". This tender, classified in the industry category of scheduling and productivity software packages (CPV 48330000), is located in Luton, East of England, United Kingdom. The procurement process is currently in the tender stage, with key dates including the tender end date on 23 April 2025 and the contract period starting from 15 July 2025 to 14 July 2032. The estimated contract value ranges from £148,000 to £185,000. The procurement method is an open procedure (below threshold). This opportunity is suitable for small and medium enterprises (SMEs).

This tender offers significant business growth opportunities by providing a long-term contract to implement a system that will streamline rostering and overtime management at London Luton Airport, making operations more efficient and reducing errors associated with manual processes. Companies specializing in workforce management systems, particularly those providing scheduling and productivity software, will find this tender well-suited to their expertise. The 5-year contract, with the possibility of two extensions, provides an ample runway for stable business growth and market presence in the aviation industry.

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Notice Information

Notice Title

L25017-T-MC - Workforce Management System

Notice Description

Currently, staff rostering in Security is managed manually through spreadsheets. This process is susceptible to errors due to the substantial number of manual entries required weekly. Implementing a robust Work Force Management/ rostering system would mitigate risks, streamline administrative tasks, and enhance efficiency in rostering and overtime management. We are looking implement this system for a 5 year period with the option to extend twice for a further year each extension period (5 +1 +1).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ead92b59-084c-4ae5-b848-18da830105dd
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/14695918-47b2-4005-abce-8911a30f485b
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48330000 - Scheduling and productivity software package

Notice Value(s)

Tender Value
£185,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Apr 202510 months ago
Submission Deadline
23 Apr 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
14 Jul 2025 - 14 Jul 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON LUTON AIRPORT OPERATIONS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LUTON
Postcode
LU2 9NU
Post Town
Luton
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH21 Luton
Delivery Location
Not specified
Local Authority
Luton
Electoral Ward
Vauxhall
Westminster Constituency
Luton South and South Bedfordshire

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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