Award

Library Reading List Software

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 2 releases in its history.

Award

20 Sep 2020 at 12:35

Award Notice
Tender

14 Feb 2020 at 12:47

Tender Notice
Summary of the contracting process

The University of Southampton is seeking to procure a Library Reading List Software system aimed at enhancing the delivery of course materials to students' virtual learning environments. This procurement is classified under the services category, specifically for library software, with a total contract value of £190,000 and a minimum value of £163,000. The open tender process is currently in the award phase, having published details on 20 September 2020. The contract period is set to begin on 26 May 2020 and will last until 25 May 2024. The procurement process uses the In-Tend electronic tendering tool for managing communications and submissions, and interested suppliers must register on this platform to participate. The tender period closed on 19 March 2020.

This tender represents a significant opportunity for businesses that specialise in library management software and educational technology solutions. Companies that can provide innovative and interoperable systems that effectively integrate with existing university platforms will be particularly well-suited to compete. With a focus on enhancing user engagement and delivering a high-quality digital experience to students, potential suppliers should have strong capabilities in software development, user acceptance testing, and ongoing technical support. As this procurement is designed to streamline processes within educational settings, it may also attract small to medium-sized enterprises (SMEs) capable of offering tailored solutions to meet the specific needs of academic institutions.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Library Reading List Software

Notice Description

The Library at the University of Southampton intends to procure a reading list system to facilitate the personalised delivery of course materials, including books, digital readings, and other content, into the virtual learning environment of students. This will result in an enhanced student experience, improved engagement with academics supporting taught course development, simplified accessibility of library collections, and greater efficiency in procurement (in terms of staff time and acquisitions budgets). Our measures of success include: * Reading list system implementation * Interoperability between the reading list system and other University of Southampton and third-party systems * User acceptance testing and necessary systems configurations * Consistent availability of course reading lists, across multiple formats, to all taught courses and programmes * Personalised delivery to students into their digital environments, a high quality digital experience, and seamless interoperability across systems. *Value-for-money procurement workflows, supported by real-time insight into student demand and availability * Learning analytics used to establish the student engagement with reading lists and to evaluate the learning design of teaching supporting evidence based teaching research in relation to our Teaching Excellence Framework (TEF) submission. Current systems are: * Blackboard (Virtual Learning Environment) * Symphony, Sirsi Dynix (Library Management System) * Enterprise, Sirsi Dynix (Library Catalogue and Discovery) * Ellucian Banner * WorkTribe Curriculum Management System (CRUMS) * CLA Digital Content Store * Shibboleth (University user authentication) * ResourceLink Stakeholders include: * Students * Academics * Faculty and library administration staff at any campus locations * Academic Engagement Librarians * Acquisitions and Discovery Librarians Additional information: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/universityofsouthampton)to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential tenderers or any of their supply chain, partn

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-eae81838-8743-46c9-872a-039156bcebc0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/03b7017f-2f94-4562-84c0-a49fae4dc190
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

92 - Recreational, cultural and sporting services

CPV Codes

48160000 - Library software package

92500000 - Library, archives, museums and other cultural services

Notice Value(s)

Tender Value
£190,000 £100K-£500K
Lots Value
Not specified
Awards Value
£163,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Sep 20205 years ago
Submission Deadline
19 Mar 2020Expired
Future Notice Date
Not specified
Award Date
8 Jul 20205 years ago
Contract Period
8 Jul 2020 - 8 Jul 2024 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
TLJ South East (England)
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Supplier Information

Number of Suppliers
1
Supplier Name

TALIS EDUCATION

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-eae81838-8743-46c9-872a-039156bcebc0-2020-09-20T13:35:49+01:00",
    "date": "2020-09-20T13:35:49+01:00",
    "ocid": "ocds-b5fd17-eae81838-8743-46c9-872a-039156bcebc0",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "2019UoS-0147",
        "title": "Library Reading List Software",
        "description": "The Library at the University of Southampton intends to procure a reading list system to facilitate the personalised delivery of course materials, including books, digital readings, and other content, into the virtual learning environment of students. This will result in an enhanced student experience, improved engagement with academics supporting taught course development, simplified accessibility of library collections, and greater efficiency in procurement (in terms of staff time and acquisitions budgets). Our measures of success include: * Reading list system implementation * Interoperability between the reading list system and other University of Southampton and third-party systems * User acceptance testing and necessary systems configurations * Consistent availability of course reading lists, across multiple formats, to all taught courses and programmes * Personalised delivery to students into their digital environments, a high quality digital experience, and seamless interoperability across systems. *Value-for-money procurement workflows, supported by real-time insight into student demand and availability * Learning analytics used to establish the student engagement with reading lists and to evaluate the learning design of teaching supporting evidence based teaching research in relation to our Teaching Excellence Framework (TEF) submission. Current systems are: * Blackboard (Virtual Learning Environment) * Symphony, Sirsi Dynix (Library Management System) * Enterprise, Sirsi Dynix (Library Catalogue and Discovery) * Ellucian Banner * WorkTribe Curriculum Management System (CRUMS) * CLA Digital Content Store * Shibboleth (University user authentication) * ResourceLink Stakeholders include: * Students * Academics * Faculty and library administration staff at any campus locations * Academic Engagement Librarians * Acquisitions and Discovery Librarians Additional information: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/universityofsouthampton)to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential tenderers or any of their supply chain, partn",
        "datePublished": "2020-02-14T12:47:31Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48160000",
            "description": "Library software package"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "92500000",
                "description": "Library, archives, museums and other cultural services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 163000,
            "currency": "GBP"
        },
        "value": {
            "amount": 190000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2020-03-19T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2020-05-26T00:00:00+01:00",
            "endDate": "2024-05-25T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/0333017b-bca5-499c-b29e-6c4f247ae2eb",
                "datePublished": "2020-02-14T12:47:31Z",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/d74ZA5zA",
            "name": "UNIVERSITY OF SOUTHAMPTON",
            "identifier": {
                "legalName": "UNIVERSITY OF SOUTHAMPTON",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/d74ZA5zA"
            },
            "address": {
                "streetAddress": "University Road",
                "locality": "SOUTHAMPTON",
                "postalCode": "SO171BJ",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Victoria Becheley",
                "email": "vsh@soton.ac.uk",
                "telephone": "02380595689"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-07196638",
            "name": "Talis Education Limited",
            "identifier": {
                "legalName": "Talis Education Limited",
                "scheme": "GB-COH",
                "id": "07196638"
            },
            "address": {
                "streetAddress": "1 Olivers Yard 55 City Road London EC1Y 1SP"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/d74ZA5zA",
        "name": "UNIVERSITY OF SOUTHAMPTON"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-eae81838-8743-46c9-872a-039156bcebc0-1",
            "status": "active",
            "date": "2020-07-09T00:00:00+01:00",
            "datePublished": "2020-09-20T13:35:49+01:00",
            "value": {
                "amount": 163000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-07196638",
                    "name": "Talis Education Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2020-07-09T00:00:00+01:00",
                "endDate": "2024-07-08T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/03b7017f-2f94-4562-84c0-a49fae4dc190",
                    "datePublished": "2020-09-20T13:35:49+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}