Award

Upgrade to the University of Birmingham's Library Management system - Alma and Primo applications

THE UNIVERSITY OF BIRMINGHAM

This public procurement record has 1 release in its history.

Award

28 Mar 2018 at 10:44

Award Notice
Summary of the contracting process

The University of Birmingham is in the process of transitioning its library management system to Ex Libris' Alma and Primo applications, with a contract valued at £1.5 million. This upgrade is crucial as the University prepares to open an international branch campus in September 2018, necessitating a cloud-based system capable of meeting its operational demands. Currently, the procurement process is at the Award stage, with the contract period set to commence on 15 December 2017 and concluding on 14 December 2020. The procurement was conducted using a Voluntary Ex-Ante Transparency notice (VEAT) method and falls under the IT services industry category.

This tender presents a significant opportunity for software and IT service providers, particularly those specialising in library management systems or cloud-based applications. Businesses that have experience in delivering integrated library solutions or have a background in transitioning systems could be well-suited to participate in similar future contracts. Given the University’s substantial investment in Ex Libris products and the complexities involved in changing suppliers, organisations capable of enhancing or maintaining existing systems may find advantageous prospects in this sector.

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Notice Information

Notice Title

Upgrade to the University of Birmingham's Library Management system - Alma and Primo applications

Notice Description

The University intends to award a contract for up to five years for the upgrade and maintenance of its current library management system (LMS) to Ex Libris, a specialist in software for the library sector. This system is owned, supplied and supported exclusively by Ex Libris. Since first procuring the Ex Libris LMS in 2013, the University has made a substantial investment in Ex Libris' systems in terms of working processes and staff training. The University has decided to upgrade from Ex Libris' Aleph, SFX, MetaLib, Verde and Primo products to their Alma and Primo products and extend the contract period. The University is due to open an international branch campus in September 2018, for which an LMS capable of being run via cloud-based SaaS will be required. Given the requirement for comprehensive testing in advance of a September opening date, the timescale does not support a full procurement process. In order to achieve the necessary timescales, the University has identified that it needs to work with its existing supplier. The University has additionally identified that the high costs associated with changing LMS supplier are incompatible with the budget and staff capacity available, and therefore when considering the relative benefit, the cost of changing supplier at this time would outweigh the advantage which might accrue. The University has identified that for reasons of timescale and to achieve its aims within available staff capacity and alongside its core business activities, the products supplied by Ex Libris are the only ones capable of meeting the University's requirements and this is the only viable option for the University at this time.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ec611139-5994-4ba4-a63f-8dc80d8a729b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2093bb81-6bc5-4c51-928e-4af9c3f698b5
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other - Voluntary Ex-Ante Transparency notice (VEAT)
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
£1,500,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
28 Mar 20187 years ago
Submission Deadline
22 Nov 2017Expired
Future Notice Date
Not specified
Award Date
22 Nov 20178 years ago
Contract Period
15 Dec 2017 - 14 Dec 2020 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE UNIVERSITY OF BIRMINGHAM
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B15 2TT
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Edgbaston
Westminster Constituency
Birmingham Edgbaston

Supplier Information

Number of Suppliers
1
Supplier Name

EX LIBRIS (UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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