Award

DBC (SF) Off Site Archiving - AWARD

SUPPLY HERTFORDSHIRE

This public procurement record has 1 release in its history.

Award

16 Mar 2020 at 15:47

Award Notice
Summary of the contracting process

The procurement process, initiated by Supply Hertfordshire, pertains to the contract titled "DBC (SF) Off Site Archiving," falling within the archiving services industry category. The award has been made to DataSpace (UK) LTD, with a contract period commencing on 1 April 2020 and running until 31 March 2023, with a potential two-year extension. The award notification was published on 16 March 2020, following a tender submission deadline of 23 December 2019. This procurement used an open procedure method, indicating transparency and accessibility for suppliers interested in archiving and record management services.

This tender presents significant growth opportunities, particularly for businesses specialising in archiving and record management services, including storage, retrieval, and secure destruction of documents. Companies capable of providing robust administrative and online systems for record tracking and offering high-quality customer service will be well-positioned to compete. The requirement for compliance with BSI 1008 standards for document scanning also highlights the need for firms with demonstrated capabilities in secure document handling and management.

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Notice Information

Notice Title

DBC (SF) Off Site Archiving - AWARD

Notice Description

The Council requires a contractor to provide a service for the storage, disposal and retrieval of its paper records. Key components of contract: o The transfer of our existing storage boxes to the new contractor (If applicable) o Arranging Collection of new storage boxes to go into storage o The Council must be able to use a contractor on-line portal to request records, submit instructions, monitor inventory, and track progress of retrieval, submit and monitor disposal requests. Administrative access and user access is required. o Delivery / retrieval service for records when required (both next day, and in case of emergency; same day) and the ability to have records scanned back securely to BSI 1008 standards. o Secure, safe and compliant storage of the records. o Secure and evidenced certified destruction of records when required (at your premises) o Effective Contract Management, Account Management and performance monitoring o Auditing and advice on optimum storage performance would be useful o A simple, accurate and efficient invoice process, preferably one invoice per month Contract Period The Contract period will be for an initial period of 5 years with the option to extend the contract by a further 2 years. The commencement date for the contract will be 1 April 2020 All the Tender Documents and correspondence must be submitted via the Councils e-tendering portal.at http://www.supplyhertfordshire.uk Please submit your completed tender document via the Council's e-tendering portal no later than 12 noon 23 December 2019. Any tender submitted either manually or by email will not be accepted.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ed3416ba-956f-43c5-961b-3e758842ec35
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/bff73973-f0f0-49fc-a1b0-7abfe661e2db
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

79995100 - Archiving services

92512000 - Archive services

92512100 - Archive destruction services

Notice Value(s)

Tender Value
£70,000 Under £100K
Lots Value
Not specified
Awards Value
£77,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
16 Mar 20205 years ago
Submission Deadline
23 Dec 2019Expired
Future Notice Date
Not specified
Award Date
12 Mar 20205 years ago
Contract Period
31 Mar 2020 - 31 Mar 2023 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SUPPLY HERTFORDSHIRE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HERTFORDSHIRE
Postcode
HP1 1HH
Post Town
Hemel Hempstead
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH27 South West Hertfordshire
Delivery Location
Not specified
Local Authority
Dacorum
Electoral Ward
Hemel Hempstead Town
Westminster Constituency
Hemel Hempstead

Supplier Information

Number of Suppliers
1
Supplier Name

DATASPACE (UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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