Planning

2021 All Colleague virtual Conference Service

CARE QUALITY COMMISSION

This public procurement record has 1 release in its history.

Planning

15 Jun 2021 at 07:52

Planned Procurement Notice
Summary of the contracting process

The Care Quality Commission is seeking suppliers for the "2021 All Colleague Virtual Conference Service," aimed at hosting a major virtual event for approximately 3,500 colleagues. The procurement is currently in the planning stage, with a budget of £145,000 and a minimum value of £130,000. Interested parties must express their interest by 12:00 noon on 17th June 2021. The intended contract period runs from 1st August 2021 to 31st December 2021, and the procurement method is an open procedure, classified under event services in the CPV scheme.

This tender presents an excellent opportunity for businesses specialising in event management, virtual conferencing technologies, and user experience design. Companies with experience in planning large online events and ensuring accessibility for a diverse audience will be particularly well-suited to compete for this contract. Vendors that can provide robust technical support and engaging user interfaces will likely find success in this endeavour, thereby enabling them to expand their portfolio within the public sector.

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Notice Information

Notice Title

2021 All Colleague virtual Conference Service

Notice Description

In 2020, CQC held its first All Colleague Virtual Conference. Approximately 3000 colleagues joined the Conference during the three days. In 2021, we wish to build on the success of last year and hold another All Colleague virtual Conference open to all colleagues. It will provide an opportunity to understand and engage in key Corporate messages about our future strategy and direction, share progress about our transformation programme and to participate in various broadcast and bite-sized learning sessions. The Conference will be virtual and will run over few days. We require a supplier who can: * Plan and manage the event to enable a great user experience on a reliable and trustworthy platform which is easy to use and visually attractive. * Provide communication and engagement support to ensure users understand what they need to do, and it is clear and intuitive eg. how to register, book sessions, train facilitators to host and support sessions * Provide a user-friendly sign-up to the event for all colleagues (approx. 3500) which provides the CQC design team with appropriate and timely data on attendees, their accessibility needs, their location, job role and directorate. * Provide advice based on previous experience of running a virtual event of this size. * Build the look and feel of the event to a professional high standard. * Manage conference materials through the platform e.g. Session videos and slides which are capable of being easily accessed and downloaded for CQC colleagues * To explore mechanisms for engaging with participants throughout the event to check their understanding of workshop content and to gauge their level of engagement with the conference as a whole, e.g. Polls, mentimeter * Tech support across the whole Conference activity, in addition to the 3 day conference, eg. timely response to participant queries * Desirable for selected sessions by participants to be auto-populated with their outlook calendars Accessibility is hugely important in both the procurement and the delivery of the conference content. It is our desire to ensure every single person in CQC cannot only access but have maximum enjoyment and exposure to the content from each and every session, no-one should therefore feel disadvantaged in their experience. The conference medium will need to meet our accessibility standards eg. sub-titles, use of screen readers. It will also need to be compatible to ensure the following systems can be used to access the conference: * Dragon * Olympic Dictaphone Software (ODMS) * Jaws * Zoomtext * MindJet MindManager * Headspace.guru * TextHelp * Ideamapper Pro * Supernova * Grammarly * MicroBreak Mind and Body * ClaroRead Pro * MindView Additional information: If you are interested in this opportunity, please express your interest by submitting an email to anuja.jadhav@cqc.org.uk Deadline for expression of interest is Thursday 17th June 12:00 (noon). All interested parties will then be provided with the Tender documentation by 18th June 2021.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-edd936ac-243a-47e0-9a27-c7e44253f3be
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/03a7e033-2307-43ec-bf2f-6a59313fb797
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£145,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Jun 20214 years ago
Submission Deadline
Not specified
Future Notice Date
18 Jun 2021Expired
Award Date
Not specified
Contract Period
31 Jul 2021 - 31 Dec 2021 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARE QUALITY COMMISSION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE-UPON-TYNE
Postcode
NE1 4PA
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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