Tender

Mailing and Print Management Services

EFFICIENCY EAST MIDLANDS LIMITED

This public procurement record has 2 releases in its history.

TenderCancellation

11 Jun 2021 at 13:46

Tender Notice
Tender

27 Apr 2021 at 09:24

Tender Notice
Summary of the contracting process

The procurement process for Mailing and Print Management Services is being conducted by Efficiency East Midlands Ltd (EEM), a not-for-profit consortium based in Alfreton, Derbyshire. The aim is to establish framework agreements for various printing, mailing, and fulfilment services to cater to 223 member organisations across the public sector. This open tender, designated EEM0025, was published on 27 April 2021, with a submission deadline of 18 June 2021. The overall value of the framework is estimated at £20 million, and it will run for a term of four years, with potential extensions up to five years for call-off contracts after the initial period. The framework is specifically classified under the 'Printing and related services' industry category.

This tender presents significant business growth opportunities for companies specialising in printing and related services, particularly small to medium-sized enterprises (SMEs) and voluntary community social enterprises (VCSEs). Potential bidders should have the capacity to deliver a wide range of materials and services, including urgent print orders and varied formats such as large print and Braille. By participating in this framework, businesses can align with multiple public sector partners and enhance their service delivery capabilities to meet the diverse needs of the contracting authorities involved.

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Notice Information

Notice Title

Mailing and Print Management Services

Notice Description

Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and DPS agreements. Our membership has now grown to 223 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities. EEM have also established a formal collaboration with 3 like-minded procurement consortia - Westworks, South East Consortium and Advantage South West. The membership list for these three consortia may be obtained from the following website addresses: www.westworks.org.uk www.southeastconsortium.org.uk www.advantagesouthwest.co.uk EEM wishes to procure and enter into framework agreements with multiple Service Providers for the provision of printing, mailing, fulfilment and additional and associated services, including the distribution to end postal providers. Contracting Authorities who wish to procure a Service Provider that are able to offer a number of print, mailing, fulfillment and associated services, ranging from one off solutions through to a full print management service, can compliantly do so via EEM0025. Contracting Authorities can use either a Direct Selection or Mini Competition to appoint a Service Provider. Further details and guidance on the selection processes for this framework can be located within Part A of the tender documentation. The scope of this Framework covers all services for printing, mailing and fulfilment and will be utilised by EEM Members to meet their individual needs. The successful Service Providers should be capable of producing a wide range of black and white and colour printed material, including but not limited to the following; * Direct and Transactional Mail * Hybrid Mail Solutions * Wide Scope of Print Items * A Range of Alternative Formats (Easy Read, Large Print, Alternative Languages, Audio and Braille) * Finishing services * Fulfilment Services * Secure Print Services * Multichannel and Digital Solutions * Associated Services * Optional Service Extras Service Providers should be aware that on occasion, there may be a requirement for urgent printing or unscheduled and urgent mailing requirements, therefore the Service Provider must be capable of offering a quick turnaround service. Additional information: The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime. Where the contract notice states a maximum of suppliers to be appointed to the Framework, this means within each lot. EEM reserves the right to appoint less than the numbers stated. This framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as Authorised Users: 1) any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia - Westworks (www.westworks.org.uk), Advantage South West (www.advantagesouthwest.co.uk) and South East Consortium (www.southeastconsortium.org.uk). A full list of current members is available at www.eem.org.uk 2) any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents; 3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above). Further details regarding the authorised users of this framework can be found in the ITT documents. To respond to this tender or review the documentation, please: 1) Go to the portal https://xantive.supplierselect.com 2) If you need to register a new account follow the prompts to set up your organisation; 3) When you sign in select 'Public Projects' from the menu (top right). A list of all open tenders will be displayed; 4) Select 'EEM0025 Mailing and Print Management Services from the list of projects and then 'Create Opportunity'. That will give you access to the basic information; 5) Click 'Accept Opportunity' to get more detail including all clarification logs. There is no obligation to submit a response; 6) If you do wish to submit a response, do so before the deadline by changing the status to submitted. You will only be allowed to submit if every mandatory question is answered.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ee3f2862-063c-4c30-bd9b-28798ded6c89
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d4d96c5b-e15c-41cb-aa7b-33cb62f2e1a0
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79800000 - Printing and related services

Notice Value(s)

Tender Value
£20,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Jun 20214 years ago
Submission Deadline
18 Jun 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
12 Sep 2021 - 12 Sep 2025 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EFFICIENCY EAST MIDLANDS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ALFRETON, DERBYSHIRE
Postcode
DE55 2DS
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF12 East Derbyshire
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England), TLL Wales
Local Authority
Bolsover
Electoral Ward
South Normanton East
Westminster Constituency
Bolsover

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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