Award

Parking Permit Management & ANPR Enforcement Services

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 2 releases in its history.

Award

13 Jul 2023 at 14:51

Award Notice
Tender

30 Mar 2023 at 13:44

Tender Notice
Summary of the contracting process

The University of Southampton has issued a tender for Parking Permit Management & ANPR Enforcement Services, involving the enforcement of parking regulations on university sites. The procurement method is an open procedure, with a tender period ending on 12th May 2023. The contract value is £80,000, and the contract period spans from 1st June 2023 to 31st May 2027. The service falls under the main procurement category of services.

This tender by the University of Southampton presents an opportunity for businesses specialising in car park control equipment services to compete. Small and medium-sized enterprises (SMEs) are suitable to participate in this tender. The University aims to implement a parking permit system, enforce parking regulations, and enhance entry and exit monitoring for all vehicles on university sites, offering business growth prospects for suppliers in the car park management industry.

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Notice Information

Notice Title

Parking Permit Management & ANPR Enforcement Services

Notice Description

The contract is not awarded. Currently the university enforces parking by issuing a Parking Charge Notice for parking in breach of University Parking Regulations. This is dependent on the agreement made between the University and the member of staff or student to abide by all university regulations, which include the Regulations for the Parking of a Motor vehicle or Bicycle. We cannot enforce against any non-university id holder. Parking space is at a premium on all university sites and the problem of persistent parking offenders at halls sites and on academic sites can only be resolved if the member of the Transport Team is able to identify the member of staff or student. If they subsequently deny ownership or being the driver, we have no way of legally proving otherwise. The University is not able to request owner information from DVLA because it is not part of an Accredited Trade Association such as BPA (British Parking Association) or IPC (International Parking Community). The Transport Team currently receives parking permit applications from staff and students and these are approved if they fit the criteria. Staff are only eligible for a parking permit to park on university sites if they live 3+ miles from their worksite and students must show evidence of medical needs to have a permit application approved. The university has a Pay & Display Car Park available to all non-permit holders which charges from 8am to 5pm Monday to Friday and a Visitor Car Park which can be booked for external visitors to the university. The Aims and objectives of providing the service include but are not limited to: - To implement a parking permit management system for university staff, students, contractors and visitors. - To enforce parking offenders in line with BPA/IPC regulations - To provide adequate signage across all parking sites to advise of parking restrictions - To provide the University with a value for money solution and PCN revenue share model where the supplier uses their revenue share to cover their costs. - To provide a facility to monitor entry and exit activity for all vehicles on university sites. - To provide a solution or to be able to integrate with a current solution for the processing of daily and monthly parking payments for staff, students, visitors and contractors. Additional information: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://in-tendhost.co.uk/universityofsouthampton/aspx/Home) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: 1 Log in 2 Click 'Tenders' 3 Locate the relevant project 4 View details 5 Click on the tab relating to the relevant project stage 6 Click on the 'Attach Documents' button and upload your return. 7 Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8 Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-efc02c84-433b-4deb-92b7-48228a62af7b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cde5ff91-f2a4-42e2-a059-f6c6e7190ae1
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34926000 - Car park control equipment

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Jul 20232 years ago
Submission Deadline
12 May 2023Expired
Future Notice Date
Not specified
Award Date
12 Jul 20232 years ago
Contract Period
31 May 2023 - 31 May 2027 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
Not specified
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Supplier Information

Number of Suppliers
1
Supplier Name

NOT AWARDED TO SUPPLIER

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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