Tender

Urban Freight Transport (E-Cargo Bikes) - West of England

WEST OF ENGLAND COMBINED AUTHORITY

This public procurement record has 1 release in its history.

Tender

28 Feb 2022 at 15:55

Tender Notice
Summary of the contracting process

The West of England Combined Authority is inviting tenders for the "Urban Freight Transport (E-Cargo Bikes)" project, aimed at enhancing transport services in England. This procurement falls under the miscellaneous transport equipment category, with a total budget of £120,000. The tender period is set to end on 21st March 2022, while the contract will commence on 29th March 2022 and conclude on 30th June 2023. The authority is particularly focused on ensuring the regular use and maintenance of e-cargo bikes during the trial phase, which is scheduled from June 2022 to June 2023, towards sustainable urban freight solutions.

This tender presents an excellent opportunity for businesses in the transportation and logistics sectors, particularly those involved in the supply and maintenance of e-cargo bikes. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are particularly encouraged to compete, as the Combined Authority seeks to implement a variety of service offerings through this project. Suppliers who can demonstrate efficient delivery capabilities, especially in light of potential supply chain delays, may gain a competitive advantage. The varied lots available also provide flexibility for businesses to submit tailored bids based on their unique offerings.

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Notice Information

Notice Title

Urban Freight Transport (E-Cargo Bikes) - West of England

Notice Description

The Combined Authority are seeking to provide a bundle of services and products to 'Trial Hosts', the organisations selected to partake in the trials and to 'Nominated Riders', the individuals who have been identified to ride the e-cargo bikes during the trials (which will be a minimum 12 months). Well-maintained bikes will be key to ensuring that the trials can be undertaken safely and efficiently. The intention is for the e-cargo bikes to be used regularly each day in accordance with the trial conditions which will be agreed between the Combined Authority and the Trial Hosts. Basic maintenance training will be provided to Nominated Riders to reduce the inevitable impact of wear and tear and to ensure the e-cargo bikes are kept in operational condition throughout the trial. The chosen supplier would be expected to work with the Combined Authority and the Trial Hosts throughout the trials (Spring 2022 - Spring 2023) to programme in scheduled servicing requirements and to respond to emergency 'call out' requirements. Suppliers will need to consider a number of requirements as described in the following section. The Combined Authority require each e-cargo bike purchased for the trials to have a scheduled servicing plan throughout the trial duration to replace parts as required and to perform any preventative maintenance. There is also an identified need to provide additional, demand responsive services throughout the trials in the event of any emergencies and issues that may arise. These safeguards are key to mitigating safety and operational risks and protecting the integrity and continuation of the trials. The exact number of bikes being procured will be confirmed through discussions with the Trial Hosts subject to their requirements. For each lot in the procurement of the bikes, a range of quantities is provided. For the purposes of costing, we ask that a unit price is given, as well as the details of any savings made possible through the acquisition of multiple bikes. It is possible that one or more of the advertised lots in this specification may no longer be required, subject to discussions with Trial Hosts and the Combined Authority reserves the right to purchase the amount required only. The Combined Authority would like to commence trials by the 1st June. We are aware of significant supply chain delays in the bicycle industry and would like to understand approximate lead times in your response to this specification. Suppliers who can deliver bikes in time for trial commencement will receive extra credit. The 4 separate lots for the bikes covering different chassis styles and price brackets are as follows: LOT 1 E-cargo bike (<PS7,000, at least 50kg payload) LOT 2 E-cargo bike (<PS9,000, at least 100kg payload) LOT 3 E-cargo trike (<PS8,000, at least 80kg payload) LOT 4 E-cargo quad (PS12,500, at least 120kg payload) Additional information: Please refer to https://www.supplyingthesouthwest.org.uk/ The Combined Authority are seeking to provide a bundle of services and products to 'Trial Hosts', the organisations selected to partake in the trials and to 'Nominated Riders', the individuals who have been identified to ride the e-cargo bikes during the trials (which will be a minimum 12 months). Well-maintained bikes will be key to ensuring that the trials can be undertaken safely and efficiently. The intention is for the e-cargo bikes to be used regularly each day in accordance with the trial conditions which will be agreed between the Combined Authority and the Trial Hosts. Basic maintenance training will be provided to Nominated Riders to reduce the inevitable impact of wear and tear and to ensure the e-cargo bikes are kept in operational condition throughout the trial. The chosen supplier would be expected to work with the Combined Authority and the Trial Hosts throughout the trials (Spring 2022 - Spring 2023) to programme in scheduled servicing requirements and to respond to emergency 'call out' requirements. Suppliers will need to consider a number of requirements as described in the following section. The Combined Authority require each e-cargo bike purchased for the trials to have a scheduled servicing plan throughout the trial duration to replace parts as required and to perform any preventative maintenance. There is also an identified need to provide additional, demand responsive services throughout the trials in the event of any emergencies and issues that may arise. These safeguards are key to mitigating safety and operational risks and protecting the integrity and continuation of the trials. The exact number of bikes being procured will be confirmed through discussions with the Trial Hosts subject to their requirements. For each lot in the procurement of the bikes, a range of quantities is provided. For the purposes of costing, we ask that a unit price is given, as well as the details of any savings made possible through the acquisition of multiple bikes. It is possible that one or more of the advertised lots in this specification may no longer be required, subject to discussions with Trial Hosts and the Combined Authority reserves the right to purchase the amount required only.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f0d8385e-7c1c-4e4f-97f4-1d3bcb22796f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1e205378-f7f9-4f0d-82e5-5d569213db46
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

60 - Transport services (excl. Waste transport)

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

34900000 - Miscellaneous transport equipment and spare parts

60112000 - Public road transport services

60130000 - Special-purpose road passenger-transport services

60160000 - Mail transport by road

60180000 - Hire of goods-transport vehicles with driver

63521000 - Freight transport agency services

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Feb 20223 years ago
Submission Deadline
21 Mar 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
28 Mar 2022 - 30 Jun 2023 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST OF ENGLAND COMBINED AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS1 6ER
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Bristol, City of
Electoral Ward
Lawrence Hill
Westminster Constituency
Bristol East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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