Tender

Oxfordshire Fire & Rescue Service: Availability Management, Rostering & Payroll System

OXFORDSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Tender

16 May 2022 at 14:52

Tender Notice
Summary of the contracting process

Oxfordshire County Council is currently conducting a procurement process for the "Oxfordshire Fire & Rescue Service: Availability Management, Rostering & Payroll System" project, classified under software integration consultancy services and payroll management services. The procurement is at the tender stage, with the deadline for submissions set for 22nd June 2022. Interested suppliers should note that the contract period will commence on 1st November 2022 and last until 31st October 2025. The procurement method employed is an open procedure, with a total estimated contract value of £600,000. The services are sought to support fire and rescue operations across Oxfordshire, Berkshire, and Buckinghamshire, with delivery required in England.

This tender presents a significant opportunity for businesses specialising in software integration and payroll management solutions, including small and medium-sized enterprises (SMEs) and voluntary community sector enterprises (VCSEs). Companies offering cloud-based or locally-hosted systems, alongside experience in public sector collaborations, will be well-positioned to compete. The project aims to enhance operational efficiency within the fire services, making it an attractive prospect for innovative providers looking to expand their footprint in the public sector landscape.

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Notice Information

Notice Title

Oxfordshire Fire & Rescue Service: Availability Management, Rostering & Payroll System

Notice Description

Oxfordshire County Council's Fire and Rescue Service is currently collaborating with Berkshire Fire Authority and Buckinghamshire and Milton Keynes Fire Authority to work towards operational alignment between the three services. In the longer term, we intend this to involve the alignment of operations related systems and software that are common requirements to the three services. Oxfordshire Fire and Rescue Service currently use a Gartan Technologies solution, comprised of three 'modules': * On Call Availability Management System. This system references user-defined crewing rules against available employees and their skills / competencies to flag Fire Service resources as available, available without BA and unavailable. The status of each resource is then shared to our control room (Thames Valley Fire Control) via an interface with their Command & Control system (Capita Vision 4). Staff contracted hours / rota obligations are entered into the system to ensure contractual obligations are met. Staff can enter booking codes to; provide additional cover, book annual leave, book sick etc. * On Call Payroll System This system is used by all on call, day crewing and other wholetime members of staff who undertake on call duties to claim positive hours payments. It is also used to calculate standby hours. On call staff are expected to attend a drill night once a week, this system records their attendance and has the ability to run reports on attendance and catch-up drills for performance management purposes. On a monthly basis, a payfile (XML) is exported, containing employee ID number, payment type codes and number of hours worked for each payment type code. This is then uploaded to our employee payroll system which calculates the financial value of hours worked. * Wholetime Rostering System This system references user-defined crewing rules for Officer rotas and Wholetime firefighters based on their local rota patterns. User accounts (including support staff and administrators): * On Call Availability Management System. <600 * On Call Payroll System <600 * Wholetime Rostering System <270 OFRS' ICT infrastructure and support is supplied by OCC. OCC ICT have added their requirements to the ITT specification checklist and ICT representatives will advise during the bidder evaluation process. OFRS currently host their AMS application locally and the associated database is stored in the OCC datacentre. We are open to cloud-based solutions and would appreciate bidder provision of pricing schedules for both locally-hosted and cloud-based solutions (if both are possible).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f12f1904-77b0-4514-b3db-65dfb2da2ebc
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ff351f13-ce24-45df-b5f7-45502acc3de2
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

72227000 - Software integration consultancy services

79211110 - Payroll management services

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 May 20223 years ago
Submission Deadline
22 Jun 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2022 - 31 Oct 2025 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
OXFORDSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OXFORD
Postcode
OX1 1ND
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Oxford
Electoral Ward
Osney & St Thomas
Westminster Constituency
Oxford West and Abingdon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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