Award

RE-TENDER: Streetlight Repairs, Maintenance & Replacement Works Contract 2024-2027 + 2 Year Extension to 2029

FENLAND DISTRICT COUNCIL

This public procurement record has 2 releases in its history.

Award

09 Dec 2024 at 15:50

Award Notice
Tender

01 Aug 2024 at 10:10

Tender Notice
Summary of the contracting process

Fenland District Council has re-tendered for a contractor to manage streetlight repairs, maintenance, and replacement works for the period 2024-2027, with a possible 2-year extension to 2029. This contract, classified under the "Control, safety, signalling and light equipment" category, includes maintenance of approximately 1,661 streetlight assets across Fenland District in Cambridgeshire. The procurement stage is now at the award phase, with Woodstock Street Lighting Services Limited selected as the supplier. The contract is set to commence on 4th November 2024 and end on 3rd November 2027, with a total value of £150,000. Key deadlines included the tender return deadline on 2nd September 2024. Routine and reactive maintenance services required under this contract should be noted by interested parties.

This tender presents significant opportunities for businesses specialising in streetlight maintenance and related services. Given the contract's structure, which allows for extensions and the potential inclusion of other District Councils in Cambridgeshire, there is scope for substantial business growth. Small and medium-sized enterprises (SMEs) with capabilities in inspection, maintenance, repair, and upgrades of streetlight assets would find this contract particularly well-suited. The open procedure procurement method ensures that the competition is fair and transparent, providing a valuable chance for suitable businesses to secure a steady stream of work over several years.

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Notice Information

Notice Title

RE-TENDER: Streetlight Repairs, Maintenance & Replacement Works Contract 2024-2027 + 2 Year Extension to 2029

Notice Description

The District Council/Overseeing Organisation manages and maintains approximately 1661 streetlight assets. The majority of the lighting stock is owned by the District Council, but 633 streetlights are managed by the Council on behalf of seven Parish Council's, and Clarion Housing Association for which services are recharged. The District Council/Overseeing Organisation seeks to appoint a streetlight services contractor who shall be responsible for providing the inspection, maintenance, repair, modification, replacement, and upgrade of streetlight assets managed by the Council within the Fenland District in Cambridgeshire. The contract shall include for the rectification of faults, lamp, lantern, and luminaire replacement (where applicable), lantern/luminaire bowl/lens cleaning, and streetlight replacement and/or upgrade works resulting from ad-hoc knock downs and structural or component failure and capital programmed projects. The contractor will be required to liaise with the local energy provider and relevant land/property owners on behalf of the Overseeing Organisation to co-ordinate disconnections, service transfers and new connectivity works for the modification, replacement, or installation of new lighting apparatus. Routine maintenance and fault attendance shall be undertaken Monday to Friday within 14 days with emergency attendance within 3 hours also to be provided when required which shall extend to out of hours and weekends. Programmed or reactive maintenance works shall be reported through to the contractor who shall attend faults either on a priority or time related basis. It is anticipated that the contract will commence on or around 04 November 2024 and will end on 03 November 2027. The duration of the contract shall be for three years with an optional two one-year extensions to 2029 subject to agreement by both parties and contractor performance over the first three years. The contract is based on undertaking routine and reactive maintenance using a schedule of rates (Priced Schedule), whereby the Overseeing Organisation pays only for the work that is undertaken by the contractor during programmed maintenance visits, or reactive attendance. The contractor shall be responsible for maintaining an up-to-date streetlight asset inventory with entries made routinely following any site attendance, routine maintenance or replacement works. An option to extend the streetlight repairs and maintenance works contract to other District Councils within Cambridgeshire may wish to be explored during the contract per period, having a shared service provider. However, this option does not currently form part of the tender document pricing and would only be considered should this approach be deemed acceptable and financially beneficial to all parties. Tender Return Deadline Monday 02 September 2pm Link to ITT: https://procontract.due-north.com/Procurer/Advert/View?advertId=1d4a874a-e34f-ef11-812d-005056b64545&fromAdvertEvent=True

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f14da9a1-84be-49a1-8008-7eecdf6353ab
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c8b8b785-2e88-466d-b8a2-0942d0e8193b
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services

CPV Codes

34928500 - Street-lighting equipment

34928510 - Street-lighting columns

34928530 - Street lamps

34990000 - Control, safety, signalling and light equipment

50232100 - Street-lighting maintenance services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
£150,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
9 Dec 20241 years ago
Submission Deadline
2 Sep 2024Expired
Future Notice Date
Not specified
Award Date
1 Nov 20241 years ago
Contract Period
4 Nov 2024 - 3 Nov 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FENLAND DISTRICT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MARCH
Postcode
PE15 8NQ
Post Town
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Fenland
Electoral Ward
March North
Westminster Constituency
North East Cambridgeshire

Supplier Information

Number of Suppliers
1
Supplier Name

WOODSTOCK STREET LIGHTING SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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