Award

EMAIL ARCHIVE FOR COVENTRY UNIVERSITY LEGAL SERVICES DEPARTMENT

COVENTRY UNIVERSITY

This public procurement record has 2 releases in its history.

Award

17 Dec 2024 at 14:08

Award Notice
Tender

28 Aug 2024 at 09:36

Tender Notice
Summary of the contracting process

Coventry University has awarded a contract for the supply, installation, and support of a cloud-based email archiving solution for its Legal Services Department. This procurement, classified under IT services (CPV: 72000000), was completed using an open procedure (above threshold). The awarded contract, valued at £651,780, requires the vendor to securely archive email communications for a maximum period of 13 years, support both Office 365 and Google Workspace, and manage up to 70,000 users. The procurement process reached its completion stage with the award notice published on 17th December 2024, and the contract period running from 28th November 2024 to 28th November 2029. The project location is in the West Midlands, United Kingdom.

This tender presents significant opportunities for businesses specialising in IT solutions and services, particularly those experienced in large-scale email archiving and cloud-based solutions. Companies that can deliver robust, scalable, and secure email archiving systems, including comprehensive support and maintenance services, are well-positioned to compete. Small and medium-sized enterprises (SMEs) with a proven track record in handling extensive email archives and offering advanced integration capabilities with platforms like Office 365 and Google Workspace will find this procurement especially suitable for business growth.

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Notice Information

Notice Title

EMAIL ARCHIVE FOR COVENTRY UNIVERSITY LEGAL SERVICES DEPARTMENT

Notice Description

Coventry University Group are seeking proposals from qualified vendors for the supply, installation, and support of a cloud-based email archiving solution. The solution should securely archive email communications for a maximum period of 13 years, support exporting emails to PDF for legal cases, investigations and Freedom of information requests. It must be capable of handling an existing archive of 110TB. The solution should support Office 365 (O365) and Google Workspace connectors and must accommodate user licensing for 70,000 users, including both staff and students. The system should be able to handle an average of 300,000 emails daily. Submission Requirements: Vendors interested in submitting a proposal must include the following: Company Profile: Overview of the company, including experience in providing similar solutions. Technical Proposal: Detailed description of the proposed solution, including software and hardware specifications. Implementation Plan: Timeline and plan for deploying the solution, including data migration. Support and Maintenance: Description of support services, including response times and SLAs. Pricing: Detailed pricing breakdown, including software licenses, implementation costs, support fees, and any other relevant charges for initial archive copy. References: Provide at least three references from organizations of similar size and scope. Below Tenderers can find details of how Coventry University intends to administer the evaluation of submitted proposals. This Email Archive solution is required for a period of five years. Following a successful contract review, there may be a possibility of extending the contract for a further five, one-year periods. Tender documents and submissions can be located and uploaded at: https://in-tendhost.co.uk/coventryuniversity/ Please see sections 5 and 9 of the ITT for further detail on the product and service requirements related to this contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f1c10983-b748-4f78-8b2c-3e8c48081e03
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f67984a0-7250-430a-973f-02e7ec7edc8f
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63121100 - Storage services

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
£651,780 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
17 Dec 20241 years ago
Submission Deadline
27 Nov 2024Expired
Future Notice Date
Not specified
Award Date
27 Nov 20241 years ago
Contract Period
28 Nov 2024 - 28 Nov 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COVENTRY UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV1 5FB
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
TLG West Midlands (England)
Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
1
Supplier Name

VIPRE SECURITY

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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