Award

EMAIL ARCHIVE FOR COVENTRY UNIVERSITY LEGAL SERVICES DEPARTMENT

COVENTRY UNIVERSITY

  • Contract Timeline

    Publication Date

    17th December 2024 14:08:33 PM

  • Contract Summary

    Coventry University Group are seeking proposals from qualified vendors for the supply, installation, and support of a cloud-based email archiving solution. The solution should securely archive email communications for a maximum period of 13 years, support exporting emails to PDF for legal cases, investigations and Freedom of information requests. It must be capable of handling an existing archive of 110TB. The solution should support Office 365 (O365) and Google Workspace connectors and must accommodate user licensing for 70,000 users, including both staff and students. The system should be able to handle an average of 300,000 emails daily. Submission Requirements: Vendors interested in submitting a proposal must include the following: Company Profile: Overview of the company, including experience in providing similar solutions. Technical Proposal: Detailed description of the proposed solution, including software and hardware specifications. Implementation Plan: Timeline and plan for deploying the solution, including data migration. Support and Maintenance: Description of support services, including response times and SLAs. Pricing: Detailed pricing breakdown, including software licenses, implementation costs, support fees, and any other relevant charges for initial archive copy. References: Provide at least three references from organizations of similar size and scope. Below Tenderers can find details of how Coventry University intends to administer the evaluation of submitted proposals. This Email Archive solution is required for a period of five years. Following a successful contract review, there may be a possibility of extending the contract for a further five, one-year periods. Tender documents and submissions can be located and uploaded at: https://in-tendhost.co.uk/coventryuniversity/ Please see sections 5 and 9 of the ITT for further detail on the product and service requirements related to this contract.

  • Contract Details

    Open Contracting ID

    ocds-b5fd17-f1c10983-b748-4f78-8b2c-3e8c48081e03

    Publication Source

    Contracts Finder

    Procurement Stage

    Award

    Procurement Method

    Open

    Procurement Method Details

    Open Procedure (above Threshold)

    Procurement Category

    Services

    Tender Suitability

    SME

    Framework / DPS

  • Contract Classification

    CPV Code(s)

    63121100

    CPV Division(s)

    63 - Supporting and auxiliary transport services; travel agencies services

  • Awarding Authority

    COVENTRY UNIVERSITY

    Buyer Name

    Thomas Hasson

    Buyer Email

    ad7747@coventry.ac.uk

    Buyer Phone

    Buyer Address

    Priory Street

    COVENTRY

    CV15FB

    England

  • Awarded Supplier(s)

    Supplier Name(s)

    VIPRE SECURITY LTD

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Tender

EMAIL ARCHIVE FOR COVENTRY UNIVERSITY LEGAL SERVICES DEPARTMENT

COVENTRY UNIVERSITY

  • Contract Timeline

    Publication Date

    28th August 2024 09:36:56 AM

    Tender Deadline

    26th September 2024 11:00:00 AM   Expired

  • Contract Summary

    Coventry University Group are seeking proposals from qualified vendors for the supply, installation, and support of a cloud-based email archiving solution. The solution should securely archive email communications for a maximum period of 13 years, support exporting emails to PDF for legal cases, investigations and Freedom of information requests. It must be capable of handling an existing archive of 110TB. The solution should support Office 365 (O365) and Google Workspace connectors and must accommodate user licensing for 70,000 users, including both staff and students. The system should be able to handle an average of 300,000 emails daily. Submission Requirements: Vendors interested in submitting a proposal must include the following: Company Profile: Overview of the company, including experience in providing similar solutions. Technical Proposal: Detailed description of the proposed solution, including software and hardware specifications. Implementation Plan: Timeline and plan for deploying the solution, including data migration. Support and Maintenance: Description of support services, including response times and SLAs. Pricing: Detailed pricing breakdown, including software licenses, implementation costs, support fees, and any other relevant charges for initial archive copy. References: Provide at least three references from organizations of similar size and scope. Below Tenderers can find details of how Coventry University intends to administer the evaluation of submitted proposals. This Email Archive solution is required for a period of five years. Following a successful contract review, there may be a possibility of extending the contract for a further five, one-year periods. Tender documents and submissions can be located and uploaded at: https://in-tendhost.co.uk/coventryuniversity/ Please see sections 5 and 9 of the ITT for further detail on the product and service requirements related to this contract.

  • Contract Details

    Open Contracting ID

    ocds-b5fd17-f1c10983-b748-4f78-8b2c-3e8c48081e03

    Publication Source

    Contracts Finder

    Procurement Stage

    Tender

    Procurement Method

    Open

    Procurement Method Details

    Open Procedure (above Threshold)

    Procurement Category

    Services

    Tender Suitability

    SME

    Framework / DPS

  • Contract Classification

    CPV Code(s)

    72000000

    CPV Division(s)

    72 - IT services: consulting, software development, Internet and support

  • Awarding Authority

    COVENTRY UNIVERSITY

    Buyer Name

    Thomas Hasson

    Buyer Email

    ad7747@coventry.ac.uk

    Buyer Phone

    Buyer Address

    Priory Street

    COVENTRY

    CV15FB

    England

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