Award

QU530 - Electronic Grant Management Service for Holiday Activity and Food Programme (HAF) Christmas 2021 - Pilot - AWARD

BIRMINGHAM CITY COUNCIL

This public procurement record has 1 release in its history.

Award

25 Oct 2021 at 16:24

Award Notice
Summary of the contracting process

The Birmingham City Council is seeking a supplier for the "Electronic Grant Management Service for Holiday Activity and Food Programme (HAF) Christmas 2021 - Pilot," with the procurement currently in the Award stage. This contract, set to commence on 1st November 2021 and running for three months until 31st January 2022, is part of the services sector. The tender was open until 12th October 2021, and interested suppliers were required to apply through the Council's e-tendering platform. The budget allocated for this contract is £27,850.

This tender presents a significant opportunity for businesses specialising in grant management and software solutions, particularly those with experience in managing complex grants for various sectors, including education and community services. Small and medium-sized enterprises (SMEs) that can effectively demonstrate their capability in engaging with grassroots organisations will be well-positioned to compete. The appointed supplier will manage the distribution of funds to a diverse range of providers, creating a conducive environment for collaboration and service delivery within the community.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

QU530 - Electronic Grant Management Service for Holiday Activity and Food Programme (HAF) Christmas 2021 - Pilot - AWARD

Notice Description

The Council requires a supplier for the provision of Electronic Grant Management Service for Holiday Activity and Food Programme (HAF) - Christmas 2021 - (Pilot project). The Council is seeking to streamline the HAF grants management process by appointing one organisation to distribute an agreed pot of funding to different types of providers. The organisation should have previous experience of managing high value and complex grants management services and capable of issuing grants to the voluntary and community sector, commercial sector, and schools. Providers that can demonstrate that they can reach the target audience should be prioritised for funding. The organisation is required to ensure that applicants meet the agreed eligibility and assessment criteria, in line with the DfE and the Council's requirements. The criteria will include, but is not limited, to quality of provision, safeguarding policy and procedures, health and safety, school food standards, food safety and appropriate insurances cover. The organisation will support providers, especially small grassroots organisations, to access funding for activity clubs and healthy food by taking an engaging and supportive approach. Applications can be for either activity and food combined or separately. This organisation will be required to manage and administer the entire grants management process from beginning to end via an existing grant management software system. The grant management software system should provide the following: o A web-based application process that accepts supporting documentation and confirms applicants' eligibility against agreed criteria o An end to end grant management process which ensures that funding is awarded to providers that demonstrate they can reach the target audience. o Accepts applications from the following sectors: schools, commercial (with a modest turnover and social objectives) and the voluntary and sector. o Up to date financial and performance reports at each stage of the process. o Reports that track and monitor sufficiency levels and gaps in provision. This contract will be for a period of 3 months commencing 1st November 2021. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant quotation documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please email us at: cps@birmingham.gov.uk Your completed quotation submission should be returned by noon on 12th October 2021 v...

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f23650a9-5634-4e4b-8382-ebe22ecc0314
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/803bc745-db7d-4ddb-b5c1-3f65cc7d9486
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48333000 - Contact management software package

48442000 - Financial systems software package

48445000 - Customer Relation Management software package

48517000 - IT software package

48781000 - System management software package

48783000 - Content management software package

72212517 - IT software development services

72416000 - Application service providers

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£27,850 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
25 Oct 20214 years ago
Submission Deadline
12 Oct 2021Expired
Future Notice Date
Not specified
Award Date
24 Oct 20214 years ago
Contract Period
1 Nov 2021 - 31 Jan 2022 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRMINGHAM CITY COUNCIL
Contact Name
Manjit Samrai
Contact Email
manjit.samrai@birmingham.gov.uk
Contact Phone
0121 303 0349

Buyer Location

Locality
WEST MIDLANDS
Postcode
B4 7WB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Newtown
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

STREETGAMES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-f23650a9-5634-4e4b-8382-ebe22ecc0314-2021-10-25T17:24:52+01:00",
    "date": "2021-10-25T17:24:52+01:00",
    "ocid": "ocds-b5fd17-f23650a9-5634-4e4b-8382-ebe22ecc0314",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "QU530 - AWARD",
        "title": "QU530 - Electronic Grant Management Service for Holiday Activity and Food Programme (HAF) Christmas 2021 - Pilot - AWARD",
        "description": "The Council requires a supplier for the provision of Electronic Grant Management Service for Holiday Activity and Food Programme (HAF) - Christmas 2021 - (Pilot project). The Council is seeking to streamline the HAF grants management process by appointing one organisation to distribute an agreed pot of funding to different types of providers. The organisation should have previous experience of managing high value and complex grants management services and capable of issuing grants to the voluntary and community sector, commercial sector, and schools. Providers that can demonstrate that they can reach the target audience should be prioritised for funding. The organisation is required to ensure that applicants meet the agreed eligibility and assessment criteria, in line with the DfE and the Council's requirements. The criteria will include, but is not limited, to quality of provision, safeguarding policy and procedures, health and safety, school food standards, food safety and appropriate insurances cover. The organisation will support providers, especially small grassroots organisations, to access funding for activity clubs and healthy food by taking an engaging and supportive approach. Applications can be for either activity and food combined or separately. This organisation will be required to manage and administer the entire grants management process from beginning to end via an existing grant management software system. The grant management software system should provide the following: o A web-based application process that accepts supporting documentation and confirms applicants' eligibility against agreed criteria o An end to end grant management process which ensures that funding is awarded to providers that demonstrate they can reach the target audience. o Accepts applications from the following sectors: schools, commercial (with a modest turnover and social objectives) and the voluntary and sector. o Up to date financial and performance reports at each stage of the process. o Reports that track and monitor sufficiency levels and gaps in provision. This contract will be for a period of 3 months commencing 1st November 2021. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant quotation documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please email us at: cps@birmingham.gov.uk Your completed quotation submission should be returned by noon on 12th October 2021 v...",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48517000",
            "description": "IT software package"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "48333000",
                "description": "Contact management software package"
            },
            {
                "scheme": "CPV",
                "id": "48000000",
                "description": "Software package and information systems"
            },
            {
                "scheme": "CPV",
                "id": "72212517",
                "description": "IT software development services"
            },
            {
                "scheme": "CPV",
                "id": "48783000",
                "description": "Content management software package"
            },
            {
                "scheme": "CPV",
                "id": "48781000",
                "description": "System management software package"
            },
            {
                "scheme": "CPV",
                "id": "48442000",
                "description": "Financial systems software package"
            },
            {
                "scheme": "CPV",
                "id": "48445000",
                "description": "Customer Relation Management software package"
            },
            {
                "scheme": "CPV",
                "id": "72416000",
                "description": "Application service providers"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "B4 7WB"
                    },
                    {
                        "region": "West Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2021-10-12T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2021-11-01T00:00:00Z",
            "endDate": "2022-01-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-41105",
            "name": "Birmingham City Council",
            "identifier": {
                "legalName": "Birmingham City Council"
            },
            "address": {
                "streetAddress": "10 Woodcock Street, Birmingham",
                "locality": "West Midlands",
                "postalCode": "B4 7WB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Manjit Samrai",
                "email": "manjit.samrai@birmingham.gov.uk",
                "telephone": "0121 303 0349"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-185063",
            "name": "StreetGames UK Ltd",
            "identifier": {
                "legalName": "StreetGames UK Ltd"
            },
            "address": {
                "streetAddress": "4th Floor Woolwich House, 61 Mosley Street, Manchester, Greater Manchester, United Kingdom, M2 3HZ"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-41105",
        "name": "Birmingham City Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-f23650a9-5634-4e4b-8382-ebe22ecc0314-1",
            "status": "active",
            "date": "2021-10-25T00:00:00+01:00",
            "datePublished": "2021-10-25T17:24:52+01:00",
            "value": {
                "amount": 27850,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-185063",
                    "name": "StreetGames UK Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2021-11-01T00:00:00Z",
                "endDate": "2022-01-31T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/803bc745-db7d-4ddb-b5c1-3f65cc7d9486",
                    "datePublished": "2021-10-25T17:24:52+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}