Award

Supply of a Health & Social Care Placements Management System

SHEFFIELD HALLAM UNIVERSITY

This public procurement record has 2 releases in its history.

Award

06 Feb 2019 at 10:47

Award Notice
Tender

28 Mar 2018 at 14:46

Tender Notice
Summary of the contracting process

Sheffield Hallam University (SHU) is seeking to acquire an off-the-shelf Health & Social Care Placements Management System to manage up to 25,000 placement allocations each academic year. This procurement is currently at the Award stage, with the contract valued at £120,000 and a maximum duration of seven years, including two extension periods. The tender was published on 28 March 2018, with a deadline for submissions on 27 April 2018, and the contract is set to commence on 30 June 2018, concluding on 29 June 2023. The procurement method used is an open procedure, allowing for greater competition in the process.

This contract presents an excellent opportunity for software companies, particularly small and medium-sized enterprises (SMEs) focused on IT solutions and management systems. Businesses that can provide innovative software solutions to enhance administrative efficiency and self-service capabilities for students and providers would be especially well-suited to participate in this tender. The ability to streamline processes and improve stakeholder communication will be key in making a competitive bid for this significant contract.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Supply of a Health & Social Care Placements Management System

Notice Description

Sheffield Hallam University (SHU) is looking to purchase an off-the-shelf placement management system for the administration of up to 25,000 health and social care placement allocations each academic year. Sheffield Hallam University wish to source a placement IT system that will support the efficient and effective administration of placements to student, and providers. We also wish to offer the opportunity for self-service to students, providers, and staff. We plan to have fully implemented a new system by September 2019. The aims of purchasing and implementing a placement management system are: * To automate as much of the administration process as possible, reducing the amount of staff time and potential for human error in the process. * Introduction of reporting to improve efficiencies with the process and to enable early intervention with potential problems and to be better able to forward plan. * Ability to produce management information and introduce key performance indicators for the first time. * Ability to have Management Information to inform decision making and strategy development * Ability for students, providers and academic staff to self-serve, view data, enter data and documentation directly into the system. * Improve the student experience by enabling earlier notification of placement allocations * Enhanced capability to provide accurate and timely communication and information access to all key stakeholders. This is a 5 year contract opportunity with 2 x 1 year extension periods (maximum contract term 7 years)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f2827758-0b7b-467f-b011-3bd4dc956ed2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/aab16bdc-d881-490a-b2b9-d8ca3e60ee42
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
£120,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
6 Feb 20197 years ago
Submission Deadline
27 Apr 2018Expired
Future Notice Date
Not specified
Award Date
20 Aug 20187 years ago
Contract Period
2 Sep 2018 - 2 Sep 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SHEFFIELD HALLAM UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 1WB
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

OXINET

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-f2827758-0b7b-467f-b011-3bd4dc956ed2-2019-02-06T10:47:56Z",
    "date": "2019-02-06T10:47:56Z",
    "ocid": "ocds-b5fd17-f2827758-0b7b-467f-b011-3bd4dc956ed2",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "1718-45-HWB-DB",
        "title": "Supply of a Health & Social Care Placements Management System",
        "description": "Sheffield Hallam University (SHU) is looking to purchase an off-the-shelf placement management system for the administration of up to 25,000 health and social care placement allocations each academic year. Sheffield Hallam University wish to source a placement IT system that will support the efficient and effective administration of placements to student, and providers. We also wish to offer the opportunity for self-service to students, providers, and staff. We plan to have fully implemented a new system by September 2019. The aims of purchasing and implementing a placement management system are: * To automate as much of the administration process as possible, reducing the amount of staff time and potential for human error in the process. * Introduction of reporting to improve efficiencies with the process and to enable early intervention with potential problems and to be better able to forward plan. * Ability to produce management information and introduce key performance indicators for the first time. * Ability to have Management Information to inform decision making and strategy development * Ability for students, providers and academic staff to self-serve, view data, enter data and documentation directly into the system. * Improve the student experience by enabling earlier notification of placement allocations * Enhanced capability to provide accurate and timely communication and information access to all key stakeholders. This is a 5 year contract opportunity with 2 x 1 year extension periods (maximum contract term 7 years)",
        "datePublished": "2018-03-28T15:46:54+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "Yorkshire and the Humber",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "Yorkshire and the Humber",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 150000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2018-04-27T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2018-06-30T00:00:00+01:00",
            "endDate": "2023-06-29T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "goods",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/22dd4b7a-2731-4de5-a4d9-0c2e82ec791f",
                "datePublished": "2018-03-28T15:46:54+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Sheffield Hallam University InTend Site",
                "url": "https://in-tendhost.co.uk/sheffieldhallamuniversity/aspx/home"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/BJTT96ht",
            "name": "Sheffield Hallam University",
            "identifier": {
                "legalName": "Sheffield Hallam University",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/BJTT96ht"
            },
            "address": {
                "streetAddress": "City Campus, Howard Street",
                "locality": "SHEFFIELD",
                "postalCode": "S11WB",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Debbie Beeley",
                "email": "D.l.beeley@shu.ac.uk",
                "telephone": "0114 225 3467"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-04877952",
            "name": "OXINET LIMITED",
            "identifier": {
                "legalName": "OXINET LIMITED",
                "scheme": "GB-COH",
                "id": "04877952"
            },
            "address": {
                "streetAddress": "Northlew Lansdown Road BATH Bnes BA1 5TD GB"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/BJTT96ht",
        "name": "Sheffield Hallam University"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-f2827758-0b7b-467f-b011-3bd4dc956ed2-1",
            "status": "active",
            "date": "2018-08-21T00:00:00+01:00",
            "datePublished": "2019-02-06T10:47:56Z",
            "value": {
                "amount": 120000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-04877952",
                    "name": "OXINET LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2018-09-03T00:00:00+01:00",
                "endDate": "2023-09-02T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/aab16bdc-d881-490a-b2b9-d8ca3e60ee42",
                    "datePublished": "2019-02-06T10:47:56Z",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "tenderNotice",
                    "description": "Sheffield Hallam University InTend Site",
                    "url": "https://in-tendhost.co.uk/sheffieldhallamuniversity/aspx/home"
                }
            ]
        }
    ]
}