Notice Information
Notice Title
North Northamptonshire Council Tablet Canvassing Package
Notice Description
North Northamptonshire Council is seeking to acquire an electronic electoral registration canvassing solution for approx. 25 canvassers using mobile devices (tablets) The solution must be capable of seamless, single step, complete and secure real time integration with the Electoral Management Software system being used by the council during the lifetime of the contract. The solution must allow upload, via a sync facility, of elector and property data from the electoral register and import/download of data relating to electors and properties into the electoral register as part of the annual canvass and ongoing registration duties. Council staff to be responsible for creating & managing user permissions. The solution must meet all General Data Protection Regulations & enable secure storage and transfer of personal data with associated security provisions to prevent unauthorised access. The supplier must undertake the initial set up and provide ongoing hardware and software support throughout the duration of the contract ensuring the product retains seamless, single step integration with the EMS and meets all current and future legislative requirements. The solution must: Work with modern web browsers enabling staff to update elector and property records in accordance with electoral legislation to maintain the electoral register and facilitate the production of monitoring reports. Provide the necessary functionality (hardware & software) to complete as a minimum (in accordance with legislation) electronic versions of the Canvass Form (CF) and Invitation to Register Form (ITR) in both online and offline modes. Enable canvassers to add, amend or delete elector and/or property information including identifying categories of unoccupied property eg empty, no access, for sale etc Enable resolution of query/evidence based applications and have the functionality to record the type of evidence and other associated information. Display detailed & accurate mapping data showing the location of properties to be visited with the ability to link to the record from the mapping screen for either a CF or ITR. The solution must also be capable of displaying translations of electoral documents and authority information. The solution must have functionality to enable canvassers to undertake telephone canvassing with associated ability to import records into the EMS to update property and elector data within the electoral register. Suppliers interested in this opportunity must submit a quotation. Quotations will be assessed on the basis of 70% quality and 30% price. The deadline for quotations to be submitted is no later than 5pm on 19th August 2022. Submissions by email to elections@northnorthants.gov.uk should quote the subject heading NNC - Tablet Canvassing - 2022 [supplier name] quotation. Alternatively by post to Electoral Services, North Northamptonshire Council, Bowling Green Road, Kettering, NN15 7QX.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-f344f097-4951-42f0-8cb6-14254cec71ad
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/417c1fc7-df06-4d85-a614-7bfbab231884
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Competitive quotation (below threshold)
- Tender Suitability
- SME
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
Notice Value(s)
- Tender Value
- £24,999 Under £100K
- Lots Value
- Not specified
- Awards Value
- £37,317 Under £100K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 27 Feb 20232 years ago
- Submission Deadline
- 19 Aug 2022Expired
- Future Notice Date
- Not specified
- Award Date
- 13 Sep 20223 years ago
- Contract Period
- 15 Sep 2022 - 15 Sep 2024 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NORTH NORTHAMPTONSHIRE COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- KETTERING
- Postcode
- NN15 7QX
- Post Town
- Northampton
- Country
- England
-
- Major Region (ITL 1)
- TLF East Midlands (England)
- Basic Region (ITL 2)
- TLF2 Leicestershire, Rutland and Northamptonshire
- Small Region (ITL 3)
- TLF25 North Northamptonshire
- Delivery Location
- Not specified
-
- Local Authority
- North Northamptonshire
- Electoral Ward
- Northall
- Westminster Constituency
- Kettering
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/417c1fc7-df06-4d85-a614-7bfbab231884
27th February 2023 - Awarded contract notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/438d9029-2f46-4ba0-a98c-9bf2db1cc7d6
11th August 2022 - Opportunity notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/5ddcda6b-b0a7-4352-846e-3fd37b81f84a
Quotation and information document
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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