Award

ISO 11 Incinerator Life Extension Project - WP6 Diesel Tank Replacement

THE PIRBRIGHT INSTITUTE

This public procurement record has 2 releases in its history.

Award

20 Feb 2025 at 10:27

Tender

24 Sep 2024 at 15:41

Summary of the contracting process

The Pirbright Institute is seeking a single supplier for the ISO 11 Incinerator Life Extension Project - WP6 Diesel Tank Replacement. This tender, classified under storage tanks, oil-storage tanks, construction work, consultative engineering and construction services, and engineering design services, involves the design and build of a diesel fuel system upgrade at Pirbright, Surrey, GU24 0NF. Initially published on 24th September 2024, this procurement is currently in the award stage with an active contract status. The awarded contract, valued at £51,080.50, was granted to Ensign Site Services on 14th January 2025, and the work is scheduled to start on 20th January 2025 with completion by 28th November 2025. Key project details involve replacing the existing diesel tank system, ensuring the incinerator's operational safety and reliability for a minimum of 10 years.

This tender presents significant business growth opportunities, particularly for small and medium enterprises (SMEs) specialising in fuel systems, engineering design, and construction services. Businesses with expertise in detailed design work, supply chain management, and on-site installation and commissioning will find this project well-suited to their capabilities. In addition, the project also requires firms proficient in managing subcontractors and complying with health and safety regulations. The comprehensive scope of work ensures that companies that can offer a complete turnkey solution from design to commissioning and deconstruction stand to benefit significantly from participating in this procurement process.

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Notice Title

ISO 11 Incinerator Life Extension Project - WP6 Diesel Tank Replacement

Notice Description

The contract is for a single supplier to provide Design and Build of Work Package 6 - Diesel fuel system upgrade and fuel tank replacement, as per the user requirement specification (URS) for The Pirbright Institute (Pirbright), Ash Road, Pirbright, Surrey, GU24 0NF. The scope of this contract is to replace the Diesel Fuel System to ensure that the ISO 11 incinerator remains available to operate, safe, reliable and will serve the building for a minimum of 10 years. The scope of works will involve: * Detailed design work for the new diesel tank system, with all calculations (tank sizing, pump sizing, pipe pressure loss, etc) * Supply, manufacture, delivery and installation of the new diesel tank system * Offline commissioning of the new diesel tank system o It is a requirement that prior to connecting to existing pipework, the new diesel tank system proves that there is the required pressure up to the point of connection. * During the scheduled shutdown, the new diesel tank system is connected to existing pipework. * Final commissioning with the burners in operation. * On completion of commissioning, dismantle, remove and dispose of the existing diesel tank, all ancillaries and any redundant diesel fuel pipework. * Management of all subcontractors employed by the supplier to complete these works. * On completion, an O&M is to be submitted which provides details of works from design to completion. The O&M should include all relevant items shown in the PIF and should include all valves/components labelled with a schedule of components included. A separate section which provides details of the following o Brief Description of the works being carried out. o Project Risk Assessment. o Key structural principals. o Hazardous materials used. o Information on the future removal of installed plant. o H&S information about equipment provided for cleaning or maintaining installed plant. o The nature, location and markings of significant services. o Information and as built drawings of buildings, plant and equipment. o Step by step activities to carry out the works. o Lesson Learnt, challenges met and how they were overcome. * As part of the works, the supplier should also provide the following: o Provision to ensure safe access and egress to any confined spaces (Gas monitors, Rescue Personnel, Outside Watchman, etc). This may not be applicable but needs to be considered. o All provisions for the installation and deconstruction work, including but not limited to: All necessary machinery and equipment required for the works. Provision of lighting if needed during winter months Provision of transport vehicles required for the works which is not listed as part of the CDM site below. Provision of weather protection for any equipment and materials used/stored outside. All PPE required for safe working during all works. Additional information: Please note that Appendix H - Confidentiality Agreement must be completed, signed, and emailed to Procurement.Department@pirbright.ac.uk asap. Then and only then will access to the full ITT package (6. Appendix E1 - Site Documents, 6. Appendix E2 - Fuel Sample report and 6. Appendix E3 - Existing Diesel Fuel System Schematic and 6. Appendix E4 - Diesel Tank System Location Map) be granted to the requester.

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f386270d-e687-4a48-9680-21abd7d2dbb2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/70da708f-02cc-430f-b1b0-3c07baeeb378
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

71 - Architectural, construction, engineering and inspection services


CPV Codes

44611400 - Storage tanks

44611410 - Oil-storage tanks

45000000 - Construction work

71310000 - Consultative engineering and construction services

71320000 - Engineering design services

Notice Value(s)

Tender Value
£30,000 Under £100K
Lots Value
Not specified
Awards Value
£51,080 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Feb 20251 years ago
Submission Deadline
1 Nov 2024Expired
Future Notice Date
Not specified
Award Date
14 Jan 20251 years ago
Contract Period
20 Jan 2025 - 28 Nov 2025 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Post Town
Guildford
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified

Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Supplier Information

Number of Suppliers
1
Supplier Name

ENSIGN SITE SERVICES

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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