Tender

P2161 - Metering and Billing Services (Housing Communal Areas)

BIRMINGHAM CITY COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

12 Feb 2025 at 17:11

Tender Notice
Tender

12 Feb 2025 at 17:11

Tender Notice
Summary of the contracting process

Birmingham City Council is seeking a supplier to provide metering and billing services for housing communal areas across 31 sites and approximately 1500 properties. The tender, titled "P2161 - Metering and Billing Services (Housing Communal Areas)", falls under the "Repair and maintenance services of gas meters" industry category with additional relevance to gas meter installation and billing systems. The procurement process is currently in the Tender stage, with a submission deadline set for noon on 21st March 2025. The contract is to be initially awarded for a period of 5 years starting from 14th April 2025, with an option to extend for an additional 5 years based on performance. The location for this service is Birmingham, West Midlands.

This tender presents significant opportunities for businesses specialising in metering, billing, and maintenance services, particularly those capable of providing reliable and transferable heat network solutions. Ideal contenders would be SMEs experienced in delivering comprehensive metering solutions, including project management, customer service, and ongoing maintenance. The requirement for an open procedure ensures a competitive bidding process, fostering innovation and value for money, making it an appealing prospect for businesses looking to expand their portfolio within the public sector.

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Notice Information

Notice Title

P2161 - Metering and Billing Services (Housing Communal Areas)

Notice Description

There is a requirement to source a new heat network metering and billing solution and a metering and billing agent across its heat network portfolio of 31 sites and circa 1500 properties. The new heat network metering solution includes the following equipment: o Heat Meter o Payment Meter o In Home Display o Pre-payment Valve The new heat network metering solution must be: o Transferable i.e. be able to be operated by different and multiple metering and billing agents to manage risk and provide value for money o Operate in Pay-As-You Go (PAYG) mode. o Reliable (meter read percentage of 95%), accurate (to all metering directives and regulations) and have a 5-year warranty period (kit and installation). The scope of works of this contract will be as follows: 1. Install and commission the new heat network metering solution, including full project management and resident engagement/communication. 2. Ongoing metering and billing service to customers 3. Account management to the Council 4. Repair and maintain the heat network metering solution; in line with warranty periods and the Council's Repair Response Times The Contract will be awarded for an initial period of 5 years (unless terminated under the terms and conditions of contract) with the provision to extend for an additional 5 years subject to requirements and satisfactory performance. The contract will be awarded on the following basis: o The contract will be awarded to one supplier to deliver 100% of the contracts requirements. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant Invitation to Tender (ITT) documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk Your completed tender submission should be returned by noon on 21st March 2025 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc Additional information: If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal. Delivery Notes Birmingham Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f423721f-98e6-4b35-b89c-53db13069a0e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7a079463-5f4b-43f1-9ffd-6daf4cd5a4ed
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

45 - Construction work

48 - Software package and information systems

50 - Repair and maintenance services

65 - Public utilities

CPV Codes

38551000 - Energy meters

45333200 - Gas meter installation work

48444100 - Billing system

50410000 - Repair and maintenance services of measuring, testing and checking apparatus

50411000 - Repair and maintenance services of measuring apparatus

50411200 - Repair and maintenance services of gas meters

50411300 - Repair and maintenance services of electricity meters

65500000 - Meter reading service

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Feb 20251 years ago
Submission Deadline
21 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
14 Apr 2025 - 13 Apr 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRMINGHAM CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIMINGHAM
Postcode
B1 1BB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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