Tender

UK SBS PS17147 Landowner Permissions for Scientific Sampling Visits

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 1 release in its history.

Tender

06 Jul 2017 at 15:45

Tender Notice
Summary of the contracting process

The procurement process is being conducted by UK Shared Business Services Limited for the tender titled "UK SBS PS17147 Landowner Permissions for Scientific Sampling Visits". This initiative falls under the industry categories of postal and telecommunications services, as well as research and development services, and is located in England. The tender is currently in the Tender stage, with a deadline for submissions set for 20 July 2017. The contract period is expected to commence on 1 August 2017 and run until 31 July 2018. The procurement method used is an open procedure, encouraging a wide range of submissions.

This tender provides an opportunity for businesses involved in land management, environmental consultancy, or legal services related to land access, to expand their operations. Small and medium-sized enterprises (SMEs) and voluntary community sector enterprises (VCSE) are particularly well-positioned to compete, as the contracting authority is seeking flexibility and efficiency in managing landowner permissions, which could lead to ongoing contracts for successful suppliers. Therefore, businesses with experience in liaising with landowners and handling permissions in a responsive manner are encouraged to participate.

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Notice Information

Notice Title

UK SBS PS17147 Landowner Permissions for Scientific Sampling Visits

Notice Description

Note : The Tender Deadline for Responses is 20/07/2017 NERC are conducting a scientific study that involves taking physical samples of soil and plants from the countryside on a regular basis - this involves a person (or team of 2 or 3 people) travelling to a specific location and collecting samples of soil, insects and plants. This is a regular and normal activity but permission is needed each time from the owner of the land. The permission covers allowing NERC on the land, getting to the specific location (perhaps across several farm fields for example), and permission to take the samples and collect and use the information that is gathered. NERC are currently planning a series of these sampling surveys starting in September 2017. The intention is to visit 80 locations per 12-month period. Previously NERC have completed the 'landowner permission' process in-house, but are now looking to outsource this in order to realise efficiencies. It is also sometimes the case that in order to access a particular plot, surveyors will have to cross some other landowner's land (just transit over, not taking samples) - in this case the permission of the landowner whose land we are traversing is still needed. This is not very common. The high-level process is to; identify the landowner, identify any other landowners from which transit access will be required, this is done through the use of letters, phone calls and answer phone messages. NERC acknowledges that the situation and timing may not allow this entire sequence - the detail of exception handling must be agreed as part of the setup process. The process must be somewhat flexible and react to the situation of each landowner. The letters maybe contain several pages and enclosures. Letters to landowners in Wales must be bilingual. The letters and phone calls will offer the landowner a variety of ways to respond including; A reply-slip, by return post, to phone in and talk to a person if questions or to provide permission, an email response and accessing a website to provide a response online (NERC will provide this website). The supplier must provide a dedicated phone number and human call-handling to handle coming phone responses. Volume is very low but properly handling each one is critical (because it might be granting permission). Extended phone answering hours are required; ideally 6am to 9pm, 7 days a week but lesser hours will be considered (evening hours are more important than early morning hours, Saturday is more important than Sunday). At times contact might happen with a tenant of the land (e.g. a tenant farmer), this is useful but not sufficient. Permissions must be granted from the landowner. Tenants often will supply landowner details and may provide practical advice about access. All information should be captured. Additional information: Note : Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control. UK Shared Business Services eSourcing As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS can use the CCS eSourcing Suite for future procurements. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk. Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered Bidder; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk : Telephone: 0345 010 3503 Training documents to support Bidders utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f4686d52-a0e1-4376-9c16-f0de827d7617
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/171d9c8c-31b5-495a-8d0d-8c4a008b09f1
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

73 - Research and development services and related consultancy services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

64000000 - Postal and telecommunications services

73000000 - Research and development services and related consultancy services

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Jul 20178 years ago
Submission Deadline
20 Jul 2017Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jul 2017 - 31 Jul 2018 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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It is also sometimes the case that in order to access a particular plot, surveyors will have to cross some other landowner's land (just transit over, not taking samples) - in this case the permission of the landowner whose land we are traversing is still needed. This is not very common. The high-level process is to; identify the landowner, identify any other landowners from which transit access will be required, this is done through the use of letters, phone calls and answer phone messages. NERC acknowledges that the situation and timing may not allow this entire sequence - the detail of exception handling must be agreed as part of the setup process. The process must be somewhat flexible and react to the situation of each landowner. The letters maybe contain several pages and enclosures. Letters to landowners in Wales must be bilingual. 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As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk : Telephone: 0345 010 3503 Training documents to support Bidders utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.",
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