Award

All Saints Academy Cheltenham-- Tender for Cleaning Services.

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

24 Jul 2017 at 10:59

Award Notice
Tender

18 Nov 2016 at 20:17

Tender Notice
Summary of the contracting process

The Litmus Partnership Ltd is currently managing a procurement process titled "All Saints Academy Cheltenham—Tender for Cleaning Services" which falls under the category of "Office, school and office equipment cleaning services." Located in Cheltenham, England, this procurement is at the Award stage, having been published on 31 July 2016. The cleaning contract, valued at £320,000, will commence on 1 January 2017 and is set for an initial period of three years, with potential for a one-year extension at the governing body’s discretion. Interested parties were required to submit their Pre-Qualification Questionnaire by 26 August 2016.

This tender presents a significant opportunity for businesses that provide cleaning services, especially those that specialise in educational facilities. Companies that demonstrate capacity to maintain high-quality cleaning standards while effectively managing contract obligations, including flexibility for planned and unplanned leave, would be well-positioned to compete. Given the emphasis on outstanding service provision and the potential for contract extensions, this contract can foster long-term business growth and sustainable relationships within the educational sector.

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Notice Information

Notice Title

All Saints Academy Cheltenham-- Tender for Cleaning Services.

Notice Description

The successful tenderer will be required to provide cleaning services at All Saints Academy, Cheltenham. At the Academy there is a real desire to achieve excellence in all that we do whilst living out our Christian values. Our Academy has excellent, modern facilities and a staff team who aim to provide a caring, enriching environment for our students. All Saints' Academy was recently recognised by Ofsted for having outstanding leadership, outstanding provision for students' spiritual, moral, social and cultural development, and effective governance that is driving improvements forward since the Academy 1st opened in 2011. The cleaning contract will commence on 1.1.2017 for an initial period of 3 years, with the opportunity to extend for a further period of 1 year at the discretion of the governing body. The successful contractor will invoice the client for 1-12th of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The Academy requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum. It is likely the cleaning supervisor shall have responsibilities for the opening of the Academy during 190 academic days and 5 inset days. Whilst the monthly charge will represent 1-12th of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Academy. The Academy require that the tendered amount of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave. There shall be a requirement for 2 hours external litter picking throughout the whole site from 14:00 to 16:00 on each of the 190 academic days. The basis and rationale that the Client requires the successful contractor to operate to at all times is being able to provide a clean school that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the innovation and continued innovation of processes throughout the contract term will be pivotal to the success of the new contract. Further information is available within the PQQ Documentation. Additional information: Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/all_saints_academy_cheltenham The closing date for receipt of the Pre-Qualification Questionnaire is 26.8.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f4a2b1ba-adc9-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cb615887-1c0b-466c-bf81-ce153df78af4
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919000 - Office, school and office equipment cleaning services

Notice Value(s)

Tender Value
£320,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20178 years ago
Submission Deadline
26 Aug 2016Expired
Future Notice Date
Not specified
Award Date
10 Nov 20169 years ago
Contract Period
1 Jan 2017 - 31 Dec 2019 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELTENHAM
Postcode
GL51 0WH
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK South West (England)
Local Authority
Cheltenham
Electoral Ward
Springbank
Westminster Constituency
Tewkesbury

Supplier Information

Number of Suppliers
1
Supplier Name

N/A

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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