Award

GB-Witham: Finance Invoice Capture System

ESSEX FIRE & RESCUE SERVICE

This public procurement record has 1 release in its history.

Award

27 Feb 2017 at 10:42

Award Notice
Summary of the contracting process

The Essex Fire & Rescue Service, located in Witham, is seeking a solution for a Finance Invoice Capture System under an open procurement process. The tender, titled "GB-Witham: Finance Invoice Capture System," falls within the scanning and invoicing services category and has a total contract value of £52,750. The award for this contract was published on 27th February 2017, following a tender period that concluded on 3rd February 2017. The contract duration is set to extend from 27th February 2017 to 31st March 2020.

This tender presents a valuable opportunity for businesses specialising in financial processing solutions and document management. Companies with expertise in developing and implementing scanning technologies and invoice processing systems would be particularly well-suited to compete. The Essex Fire & Rescue Service encourages proposals from all eligible operators, though it has been noted that small and medium enterprises (SMEs) may find this opportunity to align with their capabilities.

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Notice Information

Notice Title

GB-Witham: Finance Invoice Capture System

Notice Description

ECFRS employ 718 Whole time and 478 On-Call Firefighters, 32 Control staff and 261 Support staff. There are 50 ECFRS' fire stations - 12 Whole time, 34 On-Call, 4 Day Crewed, plus one USAR station (Urban Search and Rescue) are sited to offer fire and rescue cover to every community within the county. Essex County Fire and Rescue Service's Finance Department are responsible for procurement, processing of creditor and debtor invoices, petty cash, purchase card transactions, reporting of the statutory accounts Minimum current scanning requirements: Estimated at 24,000 Purchase Invoices, 1,700 Sales Invoices, plus back-up documentation, 1,000 Barclaycard statements, 2,500 BACS remittance advices, 1,000 petty cash claims It has been agreed by Essex Fire Authority that Finance can invest in a new scanning solution that will encompass a number of new features to improve the workflow and accuracy of the department. Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f4c9771b-1c55-4378-aef1-692a0cf3475a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f1556ebc-0256-4e67-b577-39766c37bb31
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79999000 - Scanning and invoicing services

Notice Value(s)

Tender Value
£52,750 Under £100K
Lots Value
Not specified
Awards Value
£52,750 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
27 Feb 20178 years ago
Submission Deadline
3 Feb 2017Expired
Future Notice Date
Not specified
Award Date
3 Feb 20179 years ago
Contract Period
27 Feb 2017 - 31 Mar 2020 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ESSEX FIRE & RESCUE SERVICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WITHAM
Postcode
CM8 3HB
Post Town
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH34 Essex Haven Gateway
Delivery Location
Not specified
Local Authority
Braintree
Electoral Ward
Silver End & Cressing
Westminster Constituency
Witham

Supplier Information

Number of Suppliers
1
Supplier Name

KEFRON (UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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