Tender

Provision on an On-Line Expenses System

COMMONWEALTH WAR GRAVES COMMISSION

This public procurement record has 1 release in its history.

Tender

29 Nov 2019 at 15:57

Tender Notice
Summary of the contracting process

The Commonwealth War Graves Commission is currently conducting a procurement process for the 'Provision on an On-Line Expenses System'. This open tender, which falls under the category of services related to office and computing machinery, aims to implement a global online expenses solution that will integrate with Microsoft Dynamics GP. The tender period is set to close on 10 January 2020, and the contract is expected to commence on 1 March 2020 and continue until 28 February 2022. The project's location includes the United Kingdom and extends to the British Overseas Territories, Channel Islands, and beyond. Interested parties should register on the CWGC e-Procurement portal to participate.

This tender represents a valuable opportunity for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) that specialise in financial systems software, accounting software, and IT solutions. Businesses with experience in providing integrated online expense management systems will find this particularly relevant, as the procurement aims to transition from manual processes to a streamlined electronic solution that prioritises user experience. This represents a significant opportunity for interested vendors to enhance their market presence while contributing to the efficient operation of the Commonwealth War Graves Commission.

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Notice Information

Notice Title

Provision on an On-Line Expenses System

Notice Description

Through this procurement exercise, the CWGC is looking to source and implement a global on-line expenses process to support the efficient management and payment of expenses and credit card returns. The solution will integrate with Microsoft Dynamics GP to enable expenses to be paid, and management of credit card claims. The on-line system will transform a manual time-consuming process to an electronic on-line system which the claimants and approvers like and trust, ensuring a class leading user experience is fundamental to this procurement. Additional information: This tender will be conducted using the CWGC e-Procurement portal - https://in-tendhost.co.uk/cwgc/aspx/Home. In order that you can be invited to participate in this exercise, or if you wish to participate in any future tenders issued by the CWGC, you must first register with the portal. Guidance on how to register and who to bid can be found here: https://in-tendhost.co.uk/cwgc/aspx/BuyerProfiles Please note: When entering a contact email address for both the Primary and Additional Users, you are advised to add a generic address which can be readily accessed by more than one person i.e. "tenders@xyz.com", rather than a personal address such as "RKipling@xyz.com". This way you will still be able to access any communications sent by us via the portal if an individual in unavailable through leave or sickness, for example. Also, when registering, you can include as many "Business Classifications" as you think are appropriate (the wild card for searching is "_") but, as a minimum, can you please include "7750 - IT - Software Licenses & Maintenance" - which is the closest match for this particular project. To ensure transparency, the portal will also be used for all correspondence relating to the tender. If you have any questions about registration, please do not hesitate to contact me. Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f507dd70-a4af-4bb7-8fa0-af486a40502f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8bad4fef-f072-4637-897e-0281a200e81a
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

48442000 - Financial systems software package

48443000 - Accounting software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Nov 20196 years ago
Submission Deadline
10 Jan 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2020 - 28 Feb 2022 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COMMONWEALTH WAR GRAVES COMMISSION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BERKSHIRE
Postcode
SL6 7DX
Post Town
Slough
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ15 Berkshire East
Delivery Location
Not specified
Local Authority
Windsor and Maidenhead
Electoral Ward
St Mary's
Westminster Constituency
Maidenhead

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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