Award

Archbishop Ilsley Catholic School ~ Tender for Cleaning Services.

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

01 Dec 2017 at 15:31

Award Notice
Tender

06 Jul 2017 at 15:27

Tender Notice
Summary of the contracting process

The procurement process involves Archbishop Ilsley Catholic School, facilitated by The Litmus Partnership Ltd, seeking tenders for cleaning services. The tender, titled "Tender for Cleaning Services," falls under the school cleaning services industry category and is located in Birmingham, England. The procurement method is selective, utilising a restricted procedure. Key dates include the tender period ending on 4th August 2017, and the contract is set to commence on 1st January 2018, lasting for three years with a potential two-year extension available upon agreement. The total contract value is estimated at £900,000.

This tender presents significant opportunities for businesses specialising in cleaning services, particularly those that can demonstrate innovative approaches and modern equipment. Small and medium-sized enterprises (SMEs) would be well-suited to compete, especially those with experience in maintaining high cleanliness standards in educational settings and those capable of delivering efficient operational methodologies. The emphasis on ongoing savings and advanced cleaning techniques makes this an attractive prospect for contractors looking to expand and establish long-term partnerships in the education sector.

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Notice Information

Notice Title

Archbishop Ilsley Catholic School ~ Tender for Cleaning Services.

Notice Description

The current cleaning service provision at Archbishop Ilsley Catholic School has not been market tested in recent years and to ensure Best Value principles are applied the Client has made a decision to tender the cleaning service. The current cleaning operation is run by the Client. The value of the current contract is 180 000 GBP and it is intended that the initial contract shall run for a period of 3 years, with the ability to extend by a further 2 years with agreement with both parties. For the avoidance of doubt TUPE Regulations will apply to this contract. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within the school on contract performance. It is imperative that an open book policy is offered to ensure the Client has total clarity on both operational and financial performance. The Client is seeking both innovation and the application of current cleaning techniques and up-to-date equipment within the tender submissions and would expect as a result of this to be able to identify 'best value' principles and work in partnership with the chosen Supplier going forward. The Client has set five key objectives which should be focused upon throughout the tender process. They are: - Ongoing savings year-on-year during the contract term. - The contract will be for 3 years initially, with the option of a 2 year extension, depending on operational and financial performance. - Review / suggestions to improve work methodology; suggestions to improve the efficiency of service. - Due to the high percentage of hard flooring throughout the site, it is believed specialist equipment will be required to maintain a high standard of cleanliness throughout. Recommendations and investment of this equipment should be included within the financial submission of the tender document. - The successful Supplier must deliver a consistently, high standards of cleanliness across the site. A reconciliation will take place monthly to reconcile the actual operating financial result to allow the Client to see how the cleaning operation is performing financially. Any banked hours will be accrued and used to cover additional periodic cleans or credited back to the Client at the end of each financial year. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/archbishop_ilsley_catholic_school The closing date for receipt of the Selection Questionnaire is 4.8.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f648e1a6-0e79-408c-ab1c-b7f799363d11
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fe013783-e297-4e35-90c2-75a86e268bd7
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£900,000 £500K-£1M
Lots Value
Not specified
Awards Value
£556,490 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
1 Dec 20178 years ago
Submission Deadline
4 Aug 2017Expired
Future Notice Date
Not specified
Award Date
17 Nov 20178 years ago
Contract Period
1 Jan 2018 - 31 Dec 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B27 7XY
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Acocks Green
Westminster Constituency
Birmingham Yardley

Supplier Information

Number of Suppliers
1
Supplier Name

CHURCHILL CONTRACT SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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