Award

Service Level Agreement for the operation and maintenance services of existing Combined Heat and Power Plant and associated ancillary systems

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 2 releases in its history.

Award

11 Oct 2019 at 13:00

Award Notice
Tender

18 Feb 2019 at 15:10

Tender Notice
Summary of the contracting process

The University of Southampton is seeking maintenance services for its Combined Heat and Power (CHP) Plant, detailed under the tender titled "Service Level Agreement for the operation and maintenance services of existing Combined Heat and Power Plant and associated ancillary systems." This project falls under the "Repair and maintenance services of generators" category and is located at the University Road, Highfield, Southampton, SO17 1BJ, in the South East region of the United Kingdom. The procurement process is currently at the Award stage, having completed the tender period which ended on 29 March 2019. The total value of the contract is £1,200,000, with the contract period extending from 16 September 2019 to 15 September 2026, and the procurement was executed through an open procedure above threshold.

This tender offers significant opportunities for businesses specialising in the maintenance and operation of power generation equipment, particularly those capable of managing CHP systems. Organisations that have expertise in generator maintenance, performance monitoring, and related services would be well-positioned to compete for this contract. As the University of Southampton has highlighted the importance of performance guarantees and regular reporting, suppliers able to demonstrate a high level of service and technical capability will find this opportunity particularly relevant for growth.

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Notice Information

Notice Title

Service Level Agreement for the operation and maintenance services of existing Combined Heat and Power Plant and associated ancillary systems

Notice Description

The University of Southampton Estates and Facilities Department has a requirement to maintain to a high performance standard its existing CHP system and electrical outputs located at University Road, Highfield, Southampton SO17 1BJ, (Highfield Campus). This requirement requires the provision of a comprehensive maintenance service including remote monitoring, regular performance reporting and a CHP performance guarantee. The CHP installation comprises of 2 No. 1400kW[e] natural gas fired CHP engines type JMS420GSN as manufactured by Jenbacher and were installed in 2005 and have been fully operational since that time. The CHP plant has been maintained in accordance with the manufacturers' requirements with the correct level of service / overhaul being carried out at the key milestone (hours run) stages. All records are available for review including past performance reports. (It should be noted that during the major overhaul at 60,000 hours, the crankshafts for both engines were inspected and were deemed to be of a condition that did not require them to be replaced at that time). Additional information: Additional information on how to apply for this contract https://in-tendhost.co.uk/universityofsouthampton/aspx/ The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this Soft market exercise. All documentation in relation to this tender can be downloaded from the In-Tend portal. Interested suppliers are advised that there will be no hard copy documents issued to organisations and all communications with the University, all communications will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the supplier. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'. Interested suppliers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant soft market exercise return documents via the In-Tend portal. Further instructions for the submission of Invitation to Tender responses are below. To submit your return, please follow the instructions below: 1. Log In 2. Click 'Tenders' 3. Locate the relevant project 4. View Details 5. Click on the tab relating to the relevant project stage (e.g. 'Prior Information Notice') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the "My Tender Return" panel. The system will only permit your organisation to make one return. 8. Click the red "Submit Return" button. Please note that, to preserve the integrity of the tendering procedure, all queries must made be via the correspondence function within the In-Tend portal. In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University. Due to the nature of this project, it has been deemed unsuitable for division into lots. The risk of dividing the requirement would render the execution of the contract excessively technically difficult, not cost effective and would undermine the proper execution of the contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f6720e5c-12b8-4997-b192-c075195440dd
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5e8cf728-eef9-4a8a-ad21-798eb1bde8b8
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

65 - Public utilities

CPV Codes

50532300 - Repair and maintenance services of generators

65410000 - Operation of a power plant

Notice Value(s)

Tender Value
£1,200,000 £1M-£10M
Lots Value
Not specified
Awards Value
£1,200,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
11 Oct 20196 years ago
Submission Deadline
29 Mar 2019Expired
Future Notice Date
Not specified
Award Date
14 Sep 20196 years ago
Contract Period
15 Sep 2019 - 15 Sep 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
TLJ South East (England)
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Supplier Information

Number of Suppliers
1
Supplier Name

CLARKE ENERGY

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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