Tender

Highways Asset Management System (HAMS) ITT

SWINDON BOROUGH COUNCIL

This public procurement record has 4 releases in its history.

TenderCancellation

18 May 2018 at 13:28

Tender Notice
TenderAmendment

25 Apr 2018 at 11:24

Tender Notice
TenderAmendment

16 Mar 2018 at 12:39

Tender Notice
Tender

16 Mar 2018 at 12:10

Tender Notice
Summary of the contracting process

The procurement process titled "Highways Asset Management System (HAMS) ITT" is being conducted by Swindon Borough Council, focusing on services within the public infrastructure management sector. The tender is currently in the active phase, with responses required by 9th May 2018, 1200 hrs UK Local time. The contract period is set to commence on 22nd August 2018 for an initial term of 36 months, with an option to extend for up to 48 additional months, depending on performance and budget. The estimated contract spend ranges from £160,000 to £474,000 over three years, and the relevant services will be delivered in the South West region of England. The procurement method applied is an open procedure, allowing for widespread participation from interested suppliers.

This tender presents significant opportunities for businesses, especially small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) specialising in software solutions for asset management, infrastructure planning, or public service systems. Companies with expertise in developing or implementing industry-specific software packages, database systems, and office automation tools would be particularly suited to compete for this contract. By engaging in this procurement process, businesses can not only enhance their portfolio but also establish long-term relationships with a key public sector authority.

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Notice Information

Notice Title

Highways Asset Management System (HAMS) ITT

Notice Description

To procure a new Highways Asset Management System for SBC's Highways, Street Lighting, Grounds, Pavement Management, Street works, Bridges & Structure, Drainage and Public Rights of Way teams and potentially there is scope to use this system for other services in the future. The initial contract term will be for 36 months with option to extend for a further 48 months (four periods of 12 months) subject to budget availability and contract performance as stated in the ITT documents. Estimated contract spend is between PS160,000 and PS474,000 across the initial 3 year contract term and between PS474,000 and PS742,000 across the potential total 7 year contract term. The current contract expires end of 31st March 2018 and work is underway to extend the contract to 30th March 2019. Full details relating to the Goods/Services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Contract Period The contract will be initially for a period of 36 months commencing 22nd August 2018 with the option to extend for a further 48 months subject to satisfactory performance and budget availability. Tender Responses Tender Responses are required to be submitted no later than 9th May 2018, 1200 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk Tender Clarifications If you require any clarifications on the tender documents, please submit these in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 30th March 2018, 1200 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal. Please note that this project has been advertised on Tenders Electronic Daily (TED) Contract Notice reference 2018/S 049-108109 Contracts Finder/ other web portals, however, Supplying the South West Portal is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: PG00086 No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f75a6cbb-5def-4278-8fc4-96725bdfdd86
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a0aa0847-286d-452b-9dc1-c78d4a9178b7
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

48300000 - Document creation, drawing, imaging, scheduling and productivity software package

48610000 - Database systems

48920000 - Office automation software package

Notice Value(s)

Tender Value
£474,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 May 20187 years ago
Submission Deadline
23 May 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
21 Aug 2018 - 21 Aug 2021 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SWINDON BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN1 2JH
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK South West (England)
Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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